Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 27 September 2018

Time: 5.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mr Mark O'Neill
	Jacinta Stevenson

Senior Officer Sharon Bodeker, Team Leader Civic

Governance Support Officer Sharon Bodeker

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

27 September 2018

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum- Emma Barker - Strath Taieri School 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 23 August 2018 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Project Fund Applications 13

7 Governance Support Officers Report 18

8 Chairperson's Update 22

9 Council Activities 23

10 Notification of Agenda Items for Consideration by the Chairperson 24

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 23 August 2018, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Mr Mark O'Neill	Jacinta Stevenson

IN ATTENDANCE

Terry Taylor (Contract Supervisor)

Governance Support Officer Jenny Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Norma Emerson/David Frew):

That the Board:

Accepts the apology from Cr Mike Lord.

Motion carried (STCB/2018/017)

3 Confirmation of agenda

Moved (Joan Wilson/Jacinta Stevenson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (STCB/2018/018)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joan Wilson/Norma Emerson):

That the Board:

a) Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2018/019)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 5 July 2018

Moved (Joan Wilson/Mark O'Neill):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 5 July 2018 as a correct record.

Motion carried (STCB/2018/020)

Part A Reports

6 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · Middlemarch Wastewater Network · Action List · Correspondence
	In discussing the Middlemarch Wastewater Network maintenance some people had not received the notification that the work was going to be undertaken. The Contract Supervisor, Terry Taylor, provided an update on the programme for gravelling the roads.
	Moved (David Frew/Joan Wilson): That the Board: a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate Motion carried (STCB/2018/021)

7 Chairperson's Update

The Chairperson advised that:

· Four Mile Road gravelling was scheduled for September.

· Provision of area for rubbish bins at Lee Stream – The rubbish bin collection area requires a fence around it to prevent rubbish being blown into the paddocks and school. The recycling bins are outside the entrance to the hall, but a more appropriate place for the bins needs to be found.

· Trees at Hyde Domain need to be removed, there are approximately 250 trees. Any money from the trees should go back into the Hyde domain so the fences can be maintained.

· Sutton Bridge – A successful drop in session was held with good attendance from the local community.

· Weedspraying – this needs to be undertaken prior to October, as there is a lot of wind in October.

· Walking Track to the River – discussion took place on the suggestion by Cr Wilson to create a walking track. Members noted that the land owners should be contacted but there was some concern regarding access during lambing.

· The Museum was wanting to know if the resource consent fees for the building to house the platypus submarine could be waivered.

8 Notification of Agenda Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 2.49 pm .

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

27 September 2018

Part A Reports

Project Fund Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of the funding applications which has been received for the West Harbour Community Board’s consideration. As this is an administrative report only, the Summary of Considerations is not required.

2 Strath Taieri School has applied for $3,000 towards the purchase of furniture for the new senior room space.

RECOMMENDATIONS

That the Board:

a) Approves/Declines the funding application for $3,000.00 for the Strath Taieri School

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Application from Strath Taieri School	14

Strath Taieri Community Board

27 September 2018

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Community Board Remuneration

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report;

b) Amends the Action List as appropriate

Project Fund

1 $10,000 is available in the project fund, no funds have been spent to date.

Community Board Remuneration

2 The Remuneration Authority has released its determination for the 2018/19 year. Set out below is the remuneration for Community Boards, and as you will see, there is a 1.5% increase from the 2017/18 year. The rates will be back dated to 1 July 2018.

Community Boards	2018/19	% increase	2017/18
*Mosgiel Taieri*
Chairperson	$18,860	1.5%	$18,581
Member	$9,429	1.5%	$9,290
*Otago Peninsula*
Chairperson	$15,925	1.5%	$15,690
Member	$7,963	1.5%	$7,845
*Saddle Hill*
Chairperson	$16,135	1.5%	$15,897
Member	$8,068	1.5%	$7,949
*Strath Taieri*
Chairperson	$14,669	1.5%	$14,452
Member	$7,334	1.5%	$7,226
*Waikouaiti Coast*
Chairperson	$15,716	1.5%	$15,484
Member	$7,858	1.5%	$7,742
*West Harbour*
Chairperson	$16,135	1.5%	$15,897
Member	$8,068	1.5%	$7,949

Action List

3 An update on outstanding matters is provided in Attachment A.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Action List	21

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Strath Taieri Community Board meeting held on 23 August 2018	10