Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 27 September 2018, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Joan Wilson



Norma Emerson

David Frew


Cr Mike Lord

Mark O'Neill


Jacinta Stevenson





Terry Taylor (Contract Supervisor)


Governance Support Officer       Sharon Bodeker (Team Leader Civic)




1       Public Forum

1.1    Public Forum- Emma Barker - Strath Taieri School


Ms Barker spoke to a funding application from the Strath Taieri School, requesting funding to update the furniture in one of the class rooms.  She advised that the removal of asbestos has been a major project funded by the Ministry for Education.  All of the schools five year capital budget ($90,000) from the Ministry has gone towards this major project, leaving no funding for other projects.  All of the community would benefit from this funding, as many community activities are held at the school, including music lessons, play group, community meetings and other activities.


2       Apologies

There were no apologies.


3       Confirmation of agenda



Moved (Member David Frew/Cr Mike Lord):

That the Board:


Confirms the agenda with the following addition, that Ms Stevenson would provide an update on Keep Dunedin Beautiful. 


Motion carried (STCB/2018/022)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Mark O'Neill/Jacinta Stevenson):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests


.Motion carried (STCB/2018/023)


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 23 August 2018


Moved (Joan Wilson/Jacinta Stevenson):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 23 August 2018 as a correct record.


Motion carried (STCB/2018/024)

Part A Reports

6       Project Fund Applications


Consideration was given to the funding application received for the Strath Taieri School for $3,000 towards the purchase of furniture for the new senior room space.



Discussion took place on the application and if there would be any community benefit.  It was acknowledged that this rural school is the hub of the community, and it hosts numerous community activities. 



Moved (Joan Wilson/David Frew):

That the Board:


a)     Approves the funding application for $3,000.00, towards the purchase of furniture for the Strath Taieri School.  

Motion carried (STCB/2018/025)


7       Governance Support Officers Report


In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·           Project Fund

·           Community Board Remuneration

·           Action List


Moved (Norma Emerson/David Frew):

That the Board:


a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/026)


8       Chairperson's Update


The Chairperson provided an update on the following items:

·      Road Conditions - Mr Terry Taylor spoke to this item.  He apologised that work that was to be undertaken by a council contractor had not been done.  The work had been approved and was in the work programme.  A meeting had been held with the contractor to address the non-performance issue. 

     Mr Taylor advised that the Old Dunstan Road would be closed a week longer than planned due to issues with snow at the Clutha end of the road.

·      Weed Spraying – work has been completed as scheduled.

·      Public meeting re mine – a public meeting will be held early in 2019. 

·      Keep Dunedin Beautiful – Jacinta Stevenson gave an update of the activities of Keep Dunedin Beautiful.  She advised that the AGM would be held on Monday 1 October 2018. 

·         Playground – Joan Wilson noted that the new swings in the playground were too high for children to be able to use them.  A request is to be made to the DCC for the swings to be lowered. 


9       Council Activities


Cr Mike Lord provided an update on Council activities.  He noted that the 2GP now had a decisions date in November, and he spoke about the report on the Mt Ross Road bridge replacement going to the Council meeting on 2 October. 





The meeting concluded at 6.43 p.m.