Toitū Otago Settlers Museum Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the The Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 19 September 2018, commencing at 9.00 am

PRESENT

Chairperson	Phil Dowsett
Members	Cr Rachel Elder	Cr Doug Hall
	Cr Aaron Hawkins	Susan Schweigman

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Cam McCracken (Acting Director of Toitū Otago Settlers Museum)

Governance Support Officer       Rebecca Murray

1       Apologies
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: Accepts the apology from  Peter Smith. Motion carried (TOSM/2018/029)

2       Confirmation of agenda
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: Confirms the agenda without addition or alteration Motion carried (TOSM/2018/030)

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

That the Board:

a)     Notes the Elected or Independent Members' Interest Register

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2018/031)

4       Confirmation of Minutes

4.1    Toitū Otago Settlers Museum Board meeting - 1 August 2018
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: Confirms the public part of the minutes of the Toitū Otago Settlers Museum Board meeting held on 1 August 2018 with the amendment as agreed: · Update Cam McCracken’s title to Acting Director Toitū Otago Settlers Museum Motion carried (TOSM/2018/032)

Reports

5       Toitū Otago Settlers Museum Activity Report
	A report covered the activities of Toitū Otago Settlers Museum for the period of 1 July to 31 July 2018. The Acting Director of Toitū Otago Settlers Museum responded to members questions.
	Moved (Mr Phil Dowsett/Cr Aaron Hawkins): That the Board:                    Notes the Toitū Otago Settlers Museum Activity Report. Motion carried (TOSM/2018/033)

Resolution to exclude the public

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

That the Board:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Toitū Otago Settlers Museum Board meeting - 1 August 2018 - Public Excluded		S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (TOSM/2018/034)

The meeting went into non-public at 9.16am and then concluded at 9.18am.

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CHAIRPERSON