Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

UNCONFIRMED MINUTES

Unconfirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 22 August 2018, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Mandy Mayhem-Bullock	Cr Jim O'Malley
	Richard Russell	Rose Stringer-Wright

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Rachael Eaton (Manager, Recreation and Planning Facilities) and Stephen Hogg (Assistant Planner, Parks and Recreation)

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Accepts the apology from Mark Brown.

Motion carried (WC/2018/051)

3 Confirmation of agenda

Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2018/052)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the Elected Members' Interest Register.

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/053)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 4 July 2018

Moved (Richard Russell/Mandy Mayhem-Bullock):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018 as a correct record.

Motion carried (WC/2018/054)

Part A Reports

6 Waikouaiti Coast Community Board Action List

The report provided an update to the Waikouaiti Coast Community Board Action List, which included:

· Coastal Erosion/Karitane Spit - Funding has been approved for the design work. Construction costs will come from existing budgets. DCC Coastal Specialist hopes for the job to be complete before the end of the year.

· Waitati Public Toilets - progress update

· Waikouaiti Transfer Centre - the aspirations of the community

· Emergency Response meeting - Richard Russell attended the invitation only meeting

· Horse training access to the beach – Board members formally endorsed the application from Waikouaiti Trotting Club as being a good idea, based on the road safety aspects described in the letter.

· Truby King Recreation Reserve Committee - the Reserve Management Plan has been reviewed and a meeting with the Committee will follow

· Freedom Camping - advised there is additional funding from Central Government

· Shortcut Road - Board members consider the proposed sealing of a small section of Blueskin Road to be potentially dangerous. Richard Saunders will look into aspects of this relating to an existing Resource Consent condition.

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

a) Amends the Action List as appropriate.

b) Endorse the proposal of the horse trainers.

Motion carried (WC/2018/055)

7 Funding Application - Waikouaiti District Museum Society Inc.

An application for funding which lay on the table was uplifted and discussed from the Waikouaiti District Museum requesting $2,347.00 towards additional shelving for storage of heritage items not on display.

Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

a) Uplifts the funding application from the Waikouaiti District Museum from the table.

b) Approves the funding application for $1,500.00 from the Waikouaiti District Museum.

Motion carried (WC/2018/056)

8 Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a) Project Fund.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/057)

9 Board Updates

Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised the results of the recent Keep Dunedin Beautiful awards and was very happy with the outcome for local nominees. She advised that Dunedin City is a finalist for the most beautiful city. The clean-up week is set for 10-16 September.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright advised she had contacted Karitane School and advised that there are no issues with the use of the paddock.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the report.

Motion carried (WC/2018/058)

10 Chairperson's Report

A verbal report was provided from the Chairperson at the, which included:

On Thursday 23 August, a mass planting project will be commencing for Matariki tu Rakau, an MPI initiative to plant 300,000 trees throughout New Zealand to commemorate all those who have served in the New Zealand Defence Force over the last 100 years. Our allocation is 1,000 plants. Waikouaiti school pupils will be assisting with the planting.

Police Update, Alasdair received a letter from Inspector Jason Guthrie, it advised that he is taking a 12 month secondment to the Police Head Office. In Inspector Jason Guthrie’s absence Inspector Marty Gray will in his place.

A Safe Road Alliance email has been received regarding the bus stop outside Hawksbury Village, the actual bus stop site is dangerous. It advised that they are still considering the safety of this bus stop, but will be considered within a wider business case. Richard Saunders to talk with the NZTA team in Dunedin regarding this.

Road issues, there is a slump on Coast Road, Richard Saunders advised that a design is being completed by Downer which is due in one week, this will consist of a package of nine slips. Reservoir Road surface and ditch issues continuous. Richard Saunders will follow up with staff.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Notes the report.

Motion carried (WC/2018/059)

11 Council Activities
	Councillor Jim O'Malley provided an update on matters of interest to the Board.

12 Items for Consideration by the Chair

Skip days, when and where are these? it was advised that they are at Warrington Domain and occur three times a year, around Waitangi weekend, Queens Birthday weekend and Labour weekend.

LED roll out information sought, Richard Saunders advised that where there are lights currently they will be upgraded. Trial area to be determined. Roll out starts middle of next year. We will be advised of any updates as and when they become available.

The meeting concluded at 7.30pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

26 September 2018

Library Activity Report

Department: Arts and Culture

EXECUTIVE SUMMARY

1 This report provides a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centres.

2 The report provides an overview and comment on library usage for 2017/18.

RECOMMENDATIONS

That the Board:

a) Notes the Library Activity Report

BACKGROUND

3 Not applicable

DISCUSSION

Operational and Project Activities

Statistics

4 Total loans for the period 1 July 2017 to 30 June 2018 were 1,238,126 representing a decrease of 59,686 or -4.6% of loans compared to the same period in 2016/17. Decreased loans were recorded at all library service locations, except for the South Dunedin Community Pop Up Library and Service Centre which opened on 8 September 2017.

5 Borrowing from the Blueskin Bay and Waikouaiti Libraries was down by 2.1% and 4.7% respectively, with no particular factors contributing to the decrease. This trend of reduced borrowing is mirrored throughout New Zealand and overseas, reflecting changes in customer usage patterns in the increased use of digital content.

6 Visitation to Libraries increased in 2017/18 by 11,198 visits or 1.0% compared to 2016/17. The key driver for this increase was new visitation to the South Dunedin Community Pop Up Library and Service Centre. Visitation to the Blueskin Bay Library also increased by 2,625 visits or 9.4% compared to 2016/17, while visitation to the Waikouaiti Library decreased by 2,566 visits or 7.6%.

7 A total of 119,897 reference enquiries were received by Libraries during 2017/18 representing a decrease of 11,758 enquiries or -8.9% compared to the same period in 2016/17. Increased reference enquiries however were recorded at the Waikouaiti Library (up by 165 enquiries or 7.2%) and the Blueskin Bay Library (up by 379 enquiries or 11.2%) compared to 2016/17.

Service Centres

8 Council Service Centre facilities have now been operational in the Waikouaiti and Blueskin Bay Libraries for two years. Attachment A provides a summary of the range and level of transactions through the Service Centres during the period from 1 July 2017 to 30 June 2018 and a comparison with the same period in 2016/17.

9 A total of 298 Service Centre transactions were conducted at the Blueskin Bay Library, up by 56 transactions on 2016/17 while a total of 385 Service Centre transactions conducted at the Waikouaiti Library, up by 41 transactions on 2016/17.

Otago Polytechnic Help Desk at Blueskin Bay Library

10 On Friday 1 June 2018, Level 4 Information Technology students from the Otago Polytechnic ran a successful Help Desk clinic at the Blueskin Bay Library where the students provided assistance on the use of a range of digital devices to 16 members of the local community.

Events

Knitting Groups

11 A group averaging from two to four adults with varying numbers of children meet in the Waikouaiti Library every Friday night as part of a local knitting group. A similar knitting group has been established in Waitati and meets in the Blueskin Bay Library every second Tuesday.

Lego Club

12 The monthly Lego Club at the Waikouaiti Library remains popular with up to 13 children and 7 adults attending on occasions.

Book Passion

13 The monthly Book Passion book club continues to meet in the Waikouaiti Library with an average of nine participants each month.

School Holiday Activities

14 The Waikouaiti Library offered a varied school holiday programme during the April 2018 school holidays, including kite making, wild badge making and a Penguin Pandemonium event with a total of 68 children and 29 adults participating in the overall programme.

Liaison

Outreach

15 Staff from the Waikouaiti Library visited the Karitane, Waikouaiti and Flag Swamp Schools over the reporting period to promote the library, read stories and encourage reading. Staff also visited the Big Steps Childcare Centre.

OPTIONS

16 There are no options as this report is for information only.

NEXT STEPS

17 There are no next steps as this report is for information only.

Signatories

Author:

Bernie Hawke - Library Services Manager

Authoriser:

Nick Dixon - Group Manager Ara Toi

Simon Pickford - General Manager Community Services

Attachments

	Title	Page
a	Library and Service Centre Activity	24

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision/report/proposal relates to providing a public service and it is considered good-quality and cost-effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

The information in this report supports the Social Wellbeing Strategy by the role of libraries in promoting ‘Connected People’ and ‘Vibrant and Cohesive Communities’; the Economic Development Strategy by providing library resources and services that support ‘Business Vitality’ and ‘Alliances for Innovation’ as well as providing the library collection resources and public programmes that support the Arts and Culture Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no LTP, Annual Plan of Financial Strategy implications

Financial considerations

There are no financial implications

Significance

The matters raised in this report are considered low significance in terms of the Council’s Significance and Engagement Policy

Engagement – external

There has been no external engagement

Engagement - internal

There has been no internal engagement

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The purpose of this report is to provide information to the Community Board

Waikouaiti Coast Community Board

26 September 2018

ATTACHMENT A: LIBRARY AND SERVICE CENTRE ACTIVITY

LIBRARY USAGE INDICATORS – 1 July 2017 to 30 June 2018

Library Usage Indicator

2016/17

2017/18

+/-

+/- %

Blueskin Bay Library

Issues

Reference Enquiries

Visits

23,250

3,386

27,806

22,759

3,765

30,431

-491

379

2,625

-2.1%

11.2%

9.4%

Bookbus

Issues

Reference Enquiries

Visits

94,871

19,927

70,091

93,066

20,462

67,517

-1,805

535

-2,574

-1.9%

2.7%

-3.7%

City Library

Issues

Reference Enquiries

Visits

825,399

86,752

793,866

755,658

70,213

783,622

-69,741

-16,539

-10,245

-8.4%

-19.1%

-1.3%

Mosgiel Library

Issues

Reference Enquiries

Visits

215,261

10,335

147,066

206,675

10,574

143,990

-8,586

239

-3,076

-4.0%

2.3%

-2.1%

Port Chalmers Library

Issues

Reference Enquiries

Visits

61,951

7,328

70,602

59,849

6,667

65,886

-2,102

-661

-4,716

-3.4%

-9.0%

-6.7%

South Dunedin Community Pop Up

Issues

Reference Enquiries

Visits

8,639

3,991

31,659

8,639

3,991

31,659

100%

Waikouaiti Library

Issues

Reference Enquiries

Visits

39,316

2,285

33,699

37,449

2,450

31,133

-1,867

165

-2,566

-4.7%

7.2%

-7.6%

Dunedin Public Libraries

Issues

Reference Enquiries

Visits

1,297,812

131,655

1,143,040

1,238,126

119,897

1,154,238

-59,686

-11,758

11,198

-4.6%

-8.9%

1.0%

SERVICE CENTRE ACTIVITY - 1 July 2017 to 30 June 2018

Service Centre Activity	2016/17	2017/18	+/-
BLUESKIN BAY SERVICE CENTRE
Animal Registration	34	32	-2
Bokashi Buckets		2	2
Compost Zing	3	4	1
Debtors Receipt	2	1	-1
Dog Collars
Dog Kennel Licences
Dog Microchipping Fee
Dog Reg Selected Owner
Dogs SPCA Pound Fee
Impounded Dogs
Impounded Stock
Large Rubbish Bags	80	154	74
LIM Residential
Parking Tickets	18	2	-16
Rates	36	29	-7
Recycle Bins	5	5
Sale of Poo Bags
Small Rubbish Bags	62	66	4
Water Rates	2
Yellow Bins		3	3

TOTAL	242	298	56

WAIKOUAITI SERVICE CENTRE
Animal Registration	36	49	13
Bokashi Buckets		1	1
Compost Zing		1	1
Debtors Receipt	2		-2
Dog Collars
Dog Kennel Licences	3	1	-2
Dog Microchipping Fee
Dog Reg Selected Owner
Dogs SPCA Pound Fee
Impounded Dogs
Impounded Stock
Large Rubbish Bags	84	112	28
LIM Residential
Parking Tickets	13	12	-1
Rates	115	129	14
Recycle Bins	10	4	-6
Sale of Poo Bags		2	2
Small Rubbish Bags	73	57	-16
Water Rates	8	17	9
Yellow Bins	3		-3

TOTAL	344	385	41

Waikouaiti Coast Community Board

26 September 2018

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

a) Project Fund.

b) Community Board Remuneration.

c) Funding report by Blueskin BayWatch August 2018.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

1 $6,500.00 remains in the Project Fund after taking into account grants made to date, as follows:

Meeting Date	Amount	Recipient/Purpose
04 July 2018	$2,000.00	Waikouaiti Riding for the Disabled – Feed, minerals and electric fencing.
22 August 2018	$1,500.00	Waikouaiti District Museum – additional shelving for storage of heritage items not on display.
Total	$3,500.00

Community Board Remuneration

2 The Remuneration Authority has released its determination for the 2018/19 year. Set out below is the remuneration for Community Boards, and as you will see, there is a 1.5% increase from the 2017/18 year. The rates will be back dated to 1 July 2018.

Community Boards	2018/19	% increase	2017/18
*Mosgiel Taieri*
Chairperson	$18,860	1.5%	$18,581
Member	$9,429	1.5%	$9,290
*Otago Peninsula*
Chairperson	$15,925	1.5%	$15,690
Member	$7,963	1.5%	$7,845
*Saddle Hill*
Chairperson	$16,135	1.5%	$15,897
Member	$8,068	1.5%	$7,949
*Strath Taieri*
Chairperson	$14,669	1.5%	$14,452
Member	$7,334	1.5%	$7,226
*Waikouaiti Coast*
Chairperson	$15,716	1.5%	$15,484
Member	$7,858	1.5%	$7,742
*West Harbour*
Chairperson	$16,135	1.5%	$15,897
Member	$8,068	1.5%	$7,949

Blueskin BayWatch Report Update for August 2018

3 The Blueskin BayWatch report update for August 2018 is attached.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
a	Blueskin BayWatch Funding Report Update	30

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for tangata whenua

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council's Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards except to provide information on activities in or relevant to the Board area.

	Title	Page
A	Minutes of Waikouaiti Coast Community Board meeting held on 22 August 2018	10

	Title	Page
a	Waikouaiti Coast Community Board Action List	16