Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 04 July 2018, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Richard Russell |
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Rose Stringer-Wright |
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IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Josh von Pein (Transport Delivery Manager), Racheal Eaton (Manager Recreation Planning and Facilities), Gareth Jones (Manager Contracts, Parks and Recreation) and Chris Garside (Manager Performance and Delivery, Parks and Recreation) |
Governance Support Officer Rebecca Murray
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1 PUBLIC FORUM |
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1.1 Waikouaiti Riding for the Disabled - Rowan Holt
Ms Holt spoke about the funding application for the Waikouaiti Riding for the Disabled. She provided a brief history of the organisation, the age range for participants and how many riders and types of membership there are for the Waikouaiti Riding for the Disabled. Ms Holt also responded to members questions which included how many Riding for the Disabled branches are located in the Dunedin area, the criteria to join, how the branch had been funded to date, the cost per ride/visit, and the venue for the riding.
1.2 Waikouaiti District Museum – Shirley McKewen
Mrs McKewen spoke about the funding application for the Waikouaiti District Museum and provided an update on its projects. Mrs McKewen responded to members questions which included the functioning of the new building, restoring the original building, the types of funding avenues applied for, and if the building and collection were insured.
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Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley): That the Board:
Extends the Public Forum time to allow the speakers to be heard.
Motion carried (WC/2018/040) |
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1.3 Horse Training on Waikouaiti Beach – Denis O’Connell
Mr O’Connell spoke about possible vehicle access to the Waikouaiti Beach for horse training. Mr O’Connell responded to members questions which included how many vehicles would be on the beach at any one time, the speed of vehicles which would be around 18 km an hour (the Bylaw speed limit is 10km), and what would happen if the vehicle access request was denied. |
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1 Apologies There were no apologies. |
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2 Confirmation of agenda |
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Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration
Motion carried (WC/2018/041) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the Elected Members' Interest Register; b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2018/042) |
4 Confirmation of Minutes
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5.1 Waikouaiti Coast Community Board meeting - 23 May 2018 |
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Moved (Richard Russell/Mark Brown): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018 as a correct record.
Motion carried (WC/2018/043) |
Part A Reports
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6 Waikouaiti Coast Community Board Action List |
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The report provided an update on the Waikouaiti Coast Community Board Action List. |
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The new Performance and Delivery Manager for Parks and Recreation Chris Garside introduced himself to the board.
Other action list items discussed by the DCC Staff and the Board were: · Vehicle access to the beach with regards to Coastal Management Plan impacts, the type of access road required, that a clear proposal be submitted by the applicant. · Shortcut Road with regards to the condition in the resource consent on sealing part of the road. · Beaches and Reserves signage, how best to inform the public of new signage, where other potential signage should be placed, enforcement. · The review of the Reserves Management Plan · Bus Shelters, a letter to be sent to the Otago Regional Council regarding missing bus shelters and bus shelter parts · Transfer Centre · Waitati School, new road safety signage has been put in · Michies Crossing – Water Tanks, update to be provided in the next action list · Karitane Spit
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Moved (Cr Jim O'Malley/Rose Stringer-Wright): That the Board:
a) Amends the Action List as appropriate. Motion carried (WC/2018/044) |
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7 Funding Applications |
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An application for funding was received from the Waikouaiti District Museum, requesting $2,347.00 towards additional shelving for storage of heritage items not on display. |
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Moved (Richard Russell/Mandy Mayhem-Bullock): That the Board:
a) Lays the funding application on the table for $2,347.00 from the Waikouaiti District Museum. Motion carried (WC/2018/045) with Geraldine Tait voting against |
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An application for funding was received from the Waikouaiti Riding for the Disabled requesting $2,500.00 towards feed, minerals and electric fencing for safety for the four horses to ensure their health over the winter and spring. |
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Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock): That the Board:
a) Approves the funding application for $2,000.00 from the Waikouaiti Riding for the Disabled with the following condition:
To provide the Board with a report on the organisations progress in July/August 2019.
Motion carried (WC/2018/046) |
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8 Governance Support Officer's Report |
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In a report from the Governance Support Officer, an update was provided on matters of interest, including: a) Project Fund. b) Incoming Correspondence |
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Moved (Chairperson Alasdair Morrison/Richard Russell): That the Board:
a) Notes the Governance Support Officer’s Report. Motion carried (WC/2018/047) |
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9 Board Updates |
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Board members provided an update on activities including: Keep Dunedin Beautiful Mandy Mayhem-Bullock (Board Representative) provided a verbal update which included the awards coming up for Keep Dunedin Beautiful and Keep New Zealand Beautiful. The board agreed with the list of candidates who could/would be nominated in the area.
Waikouaiti Recycling Centre Project Geraldine Tait provided a verbal update in action list.
Waikouaiti Plantation Replanting Project Mark Brown provided a verbal update which included if the Enviroschools programme could be involved with plantings. Ms Mayhem-Bullock to research for Mr Brown.
Assist Fund Recipients with Reporting Back Rose Stringer-Wright provided a verbal update which included the Blueskin Bay A&P Show.
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Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the report. Motion carried (WC/2018/048) |
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10 Chairperson's Report |
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A verbal report was provided from the Chairperson, which included:
· Freedom camping workshop · Beaches and Bylaws Review · Waitati Toilet · Bus Shelters · Waitati School Road Safety · Coastal Community Restoration Workshop
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Moved (Chairperson Alasdair Morrison/Richard Russell): That the Board:
a) Notes the report. Motion carried (WC/2018/049) |
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11 Council Activities |
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Councillor Jim O'Malley provided an update on matters of interest to the Board, which include: · Waikouaiti Landfill · Freedom Camping
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Moved (Cr Jim O'Malley/Chairperson Alasdair Morrison): That the Board:
a) Notes the Council activities update.
Motion carried (WC/2018/050) |
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12 Items for Consideration by the Chair |
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Paul Allen – Civil Defence Alex Whitaker to come to the next meeting public forum. Mark Brown apology for next meeting. |
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The meeting concluded at 8.30pm
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CHAIRPERSON