Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 5 July 2018, commencing at 10.00 am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Christine Neill

Edna Stevenson


Cr Andrew Whiley





Nicola Pinfold (Group Manager Community and Planning), Lydia Perkins (Fulton Hogan), Evan Matheson (Fulton Hogan), Josh Von Pein (Transport Delivery Manager), Rachael Eaton (Recreation Planning and Facilities Manager), Stephen Hogg (Assistant Parks and Recreation Planner) and Gareth Jones (Contracts Manager)


Governance Support Officer       Jennifer Lapham



1       Opening

Paul Pope opened the meeting with a reflection.

2       Public Forum

There was no Public Forum.   


3       Apologies

There were no apologies.


4       Confirmation of agenda



Moved (Christine Neill/Cr Andrew Whiley):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (OPCB/2018/030)



5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:


a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2018/031)


6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 24 May 2018


Moved (Hoani Langsbury/Edna Stevenson):

That the Board:


Confirms the minutes of the Otago Peninsula Community Board meeting held on 24 May 2018 as a correct record.


Motion carried (OPCB/2018/032)

Part A Reports

7       Peninsula Connection Project


Lydia Perkins and Evan Matheson from Fulton Hogan updated the Board on progress to date and the current status of the Peninsula Connection Project.

They outlined the progress made, numbers of staff involved, hours spent on the job and volumes of materials used.  It was noted that there had not been a lot of public comment or feedback as yet.

Comment was made about the speed at which contract trucks were travelling through the townships.


Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:


a)     Notes the report from Fulton Hogan.

Motion carried (OPCB/2018/033)


8       Governance Support Officer's Report


The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Action Lists.



Parks and Recreation


Tracks – Graham McArthur, Christine Neill and Paul Pope would meet with Gareth Jones to prioritise the tracks and determine a way forward.  The Peninsula Tracks brochure was to be updated.  It was hoped to develop a walking track from St Kilda to Portobello. Gorse on the Leith Track needed attention, as did the Hereweka Street to Hoopers Inlet track.


Playground equipment – the slide at Latham Park was being installed and staff were aiming to have all upgrades completed by the end of July.


Portobello Domain – although the building was now looking fresh and tidy it was hoped that the entrance way could be improved.


Tomahawk School - Robert West would meet with the committee and determine a way forward.  He would report formally at the next meeting on options for the building for discussion.  It was considered that it would be useful for the Board and staff to make a site visit. 


Peninsula toilets – the Board would provide a priority list for new facilities and members were asked to convey these to the Chairperson.


Te Rauone Reserve upgrade – Urban Design staff were developing the design concept based on feedback from the community drop in session.


Barbecues at Macandrew Bay – Graham McArthur and Gareth Jones were to liaise and report back.


Harbour recreational assets – creation of another boat ramp at Wellers Rock was to be added to the Action List.


Freedom camping – a workshop had been held to review the recent tourist season and obtain feedback from Community Boards and Councillors.  Data collected by Stephen Hogg had been analysed.  If sites were selected, a local person should be employed to carry out cleaning and monitoring of behaviour etc.  There was discussion on freedom camping and the various options.  Cr Whiley suggested local golf clubs could use freedom camping as a revenue stream.  Stephen Hogg would liaise with Graham McArthur about this matter and they would report back to the Board.




878 Harington Point Road – work had been completed.


Highcliff Road signage – Josh Von Pein and Christine Neill would sort out Pukehiki signage.


Wellers Rock – the Chairperson would provide information regarding the boardwalk signage.


Beaconsfield Road – there appeared to be no issue and this would be removed from the Action List.


Bacon Street – there was constant dampness on the road past Oxley Crescent which continued to the end of the site of the Broad Bay slumping.  Josh Von Pein would investigate.


Papanui Road – part of the rock wall had crumbled and needed to be repaired.


Undermining – the road was being undermined by the tide past the intersection where Cape Saunders Road met Papanui Inlet Road. 



Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2018/034)


9       Working Parties/Board Area Liaison Updates


a)  Keep Dunedin Beautiful

Graham McArthur advised that the John Noakes bus shelter mural restoration at Company Bay had been completed.

b)  Rural Roads

This had been dealt with earlier in the meeting.

c)  Business Directory

Paul Pope and Christine Neill were still to meet.

d)  Emergency Response Plan

Lox Kellas would look at the plan that Board members had and would arrange any amendments necessary.

e)  Members' Area Updates

Edna Stevenson provided an update on Te Rauone Beach. She noted that the boat ramp at Lewis Rock would need to be looked at.  The Macandrew Bay Café had closed and she also understood that the pottery shop had closed.  She asked whether the Board should try to promote interest in taking up the lease. 


Christine Neill advised that the slip on Dickson's Hill had not yet been dealt with.


The rotating of trucks and trailers around the Back Bays route seemed to be working well.  Allans Beach Road had potholes and needed grading. 


The community recycling stations were working well and bottle bins were being filled and needed to be emptied every week.  Instances of rubbish dumping had taken place in Camp Road, which the Council had been advised of. 


Graham McArthur advised that the pontoon at Broad Bay was about to be removed for repair.


10     Chairperson's Report


A report from the Chairperson advised that since the last Otago Peninsula Community Board meeting several issues had attracted time and attention.  He provided a verbal update on the following matters:

a)      Drainage issues in Macandrew Bay

This had been dealt with earlier in the meeting.

b)      Track maintenance, Hereweka Track

This had been dealt with earlier in the meeting.

c)      Tomahawk Beach

The Chairperson advised that he had written to the Chief Executive of the Otago Regional Council requesting details of the Tomahawk sand mining consent.

d)      Bus issues

The Chairperson was pleased that the Otago Regional Council had finally agreed to make changes to bus services to suit school students, and these changes would be made over the next couple of months.

e)      Playground upgrades

This had been dealt with earlier in the meeting.



Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


a)     Notes the Chairperson's Report.

Motion carried (OPCB/2018/035)


11     Councillor's Update


Councillor Andrew Whiley provided an update on the following matters of interest:

·      Adoption of Ten Year Plan

·      Review of Easter Trading Bylaw

·   Waste Futures 2023 and timing of Green Island landfill closure/potential new landfill

·   Traffic and Parking Bylaw review and parking survey.


Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:


a)     Notes the report.

Motion carried (OPCB/2018/036)


12     Items for Consideration by the Chair


There were no items notified.


The meeting concluded at 11.53 am.