IN ATTENDANCE

Sandy Graham (Acting Chief Executive Officer/General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Leanne Mash (General Manager Infrastructure and Networks – Acting), Sharon Bodeker (Team Leader Civic), Karilyn Canton (Senior In-House Legal Counsel), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Recreation), Junichi Sugishita (Policy Analyst), Owen Graham (Leasing and Land Advisor), Rachael Eaton (Recreation Planning and Facilities Manager), Andrea Jones (Communications Team Leader), Graham McKerracher (Manager, Council Communications and Marketing) and Kimberley Lamond (Personal Assistant)

2.1    Town Belt Initiative

Claudia Babirat, Stephanie Post and Esme Liesbeth-Blaker provided a presentation and addressed the Council on the vision and goals of the students of the Dunedin Town Belt Education Initiative for the Town Belt.  They responded to questions from Councillors and advised that the only other two known cities with Victorian Town Belts were Adelaide and Wellington.

2.2    Co-housing Otepoti Limited

Catherine Spencer and Frances Ross addressed the Council on Urban Co-housing Otepoti Limited.

Ms Spencer provided an update on the project and advised that the bank had agreed in principle to grant the loan for the project with the requirement that all units be sold.  She commented that all units had been sold and urged Council to continue to provide support with the purchase of units. 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

        That the Council:

               Extends the Public Forum.

        Motion carried (CNL/2018/069)

During discussion Cr Damian Newell entered the meeting at 1.39 pm.

        Ms Spencer responded to questions from Councillors.

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/072)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/073)

6.1    Ordinary Council meeting - 13 August 2018

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 13 August 2018 as a correct record.

 Motion carried (CNL/2018/074)

7       Infrastructure Services and Networks Committee - 13 August 2018

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 13 August 2018

Motion carried (CNL/2018/075)

8       Economic Development Committee - 10 July 2018

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 10 July 2018

b)     Takes Part C items of the minutes of the Economic Development Committee held on Tuesday, 10 July 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/076)

9       Community and Culture Committee - 14 August 2018

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes Part A items 1 -13 and public forum of the minutes of the Community and Culture Committee meeting held on 14 August 2018

b)     Takes Part C items of the minutes of the Community and Culture Committee held on Tuesday, 14 August 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/077)

10     Planning and Environment Committee - 14 August 2018

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 14 August 2018

 Motion carried (CNL/2018/078)

11     Hearings Committee - 22 March 2018

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Hearings Committee meeting held on 22 March 2018

Motion carried (CNL/2018/079)

12     Waikouaiti Coast Community Board - 23 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018

Motion carried (CNL/2018/080)

13     Strath Taieri Community Board - 24 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 24 May 2018.

Motion carried (CNL/2018/081)

14     Otago Peninsula Community Board - 24 May 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 24 May 2018.

Motion carried (CNL/2018/082)

15     West Harbour Community Board - 6 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 6 June 2018

Motion carried (CNL/2018/083)

16     Saddle Hill Community Board - 7 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 7 June 2018

Motion carried (CNL/2018/084)

17     Mosgiel-Taieri Community Board - 13 June 2018

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 13 June 2018

Motion carried (CNL/2018/085)

18     Logan Park Artificial Turf Update

A report from Parks and Recreation provided an update to the Council on the development of the artificial turf facility and associated works at Logan Park.

The Group Manager Parks and Recreation (Rob West); Planning and Partnership Manager (Rachael Eaton) and General Manager Infrastructure and Networks (Acting) (Leanne Mash) spoke to the report.

Ms Mash advised that there was a typo on page 34 under financial considerations and the figure should read $550,000 and not $750,000.  Therefore the statement would read “Council’s $1m contribution to the Logan Park Artificial turf facility and the $550,000 required to fund the associated works, including the new lights, is to be funded from 18/19 Parks and Recreation CAPEX budget.

They then responded to questions from the Councillors.

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Council:

a)     Notes the Logan Park Artificial Turf Update.

Motion carried (CNL/2018/086)

19     Timeframe for Notification of 2GP decision

Councillor Kate Wilson left the room at 1.56 pm and Councillors Doug Hall and Christine Garey withdrew from this item.

A report from City Development advised that the 2GP decisions were nearly complete and the plan was now being cross referenced and checked.  Staff were aiming for the work to be completed and notified by 16 November 2018.

The Group Manager Community and Planning (Nicola Pinfold) and City Development Manager (Anna Johnson) spoke to the report and responded to questions.

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Council:

a)     Approves an extension of the delivery time for the 2GP from 26 September 2018 to 16 November 2018.

Motion carried (CNL/2018/087) with Cr Vandervis recording his vote against

20     Remuneration of Elected Members

A report from Civic advised on the change to Elected Members remuneration as proposed by the Remuneration Authority.

Moved (Cr Chris Staynes/Cr Kate Wilson):

That the Council:

a)     Notes the new remuneration levels for 2018/19.

Motion carried (CNL/2018/088)

21     Proposed Leases of Parts of Parks and Recreation Land to Various Lessees

A report from Parks and Recreation outlined the general parameters and details for granting leases over Council Parks and Recreation land that was Reserve under the Reserves Act 1977.

The report detailed leases for occupation of Parks and Recreation managed land that must be approved by Council because:

·       The approval falls outside the staff delegations.

·       Council approval is necessary under the delegation from the Minister of Conservation dated 12 June 2013.  This delegation is not delegated to Council officers nor to hearing Commissioners.

Moved (Cr Kate Wilson/Cr Andrew Whiley):

That the Council:

a)     Approves (acting under the Minister of Conservations delegation) that the Con-Rodders Rod and Custom Club Incorporated & Stateside Streeters Inc. be granted a renewal of lease over part Miller Park Recreation Reserve being 107m² more or less being part Section 162 Block V Lower Kaikorai Survey District and New Zealand Gazette 1982 page 1641, under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 18 August 2014 to 17 August 2034; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received.  The Independent Hearing Commissioner did not uphold the objection.

b)     Approves (acting under the Minister of Conservations delegation) that the Athletics Taieri Incorporated be granted a lease over part Mosgiel Memorial Park being 428m² more or less being part Lot 1 Deposited Plan 9385, part Computer Freehold Register 289571 under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 1 July 2015 to 30 June 2035; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received.  The Independent Hearing Commissioner did not uphold the objection.

c)     Approves (acting under the Minister of Conservations delegation) that the Momona Play Group be granted a lease over part of Momona Recreation Reserve, Momona, being 1710 m² more or less situated in the part River Section 41, West Taieri Survey District. Part NZ Gazette 1983 page 3637, under Section 54(1)(b) of the Reserves Act 1977 for seven (7) years from 1 July 2015 to 30 June 2022; and

Notes that public consultation was undertaken on 24 September 2016 with one submission received.  The Independent Hearing Commissioner did not uphold the objection.

d)     Approves (acting under the Minister of Conservations delegation) that the Eastern Rugby Football Club Incorporated be granted a lease over part Waikouaiti Recreation Reserve, being 342m² more or less being part Lot 3 Deeds Plan 413 Block VI Hawkesbury Survey District under Section 54(1)(b) of the Reserves Act 1977 for 20 years from 1 October 2010 to 30 September 2030; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received.  The Independent Hearing Commissioner did not uphold the objection.

e)     Approves (acting under the Minister of Conservations delegation) that the Waikouaiti District Pony Club Incorporated be granted a lease over part Waikouaiti Recreation Reserve, being 1.7842 ha more or less situated in the Part Lot 3 Deeds Plan 413 Block VI Hawkesbury Survey District under Section 54(1)(c) of the Reserves Act 1977 for 10 years from 1 July 2018 to 30 June 2028; and

Notes that public consultation was undertaken on 13 January 2018 with one submission received.  The Independent Hearing Commissioner did not uphold the objection.

Motion carried (CNL/2018/089)

IN ATTENDANCE

John Christie (Director Enterprise Dunedin) Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager Strategy and Governance), Simon Pickford (General Manager Community Services), Suz Jenkins (Finance and Operations Manager), Chanel O’Brien (Business Development Advisor Skills and Entrepreneurship), Des Adamson (Business Relationship Manager) and Catherine Irvine (Senior Strategy and Policy Officer)

1       Public Forum

1.1    Mr Rodger Hodgkinson

      Mr Hodgkinson spoke to the Committee regarding the development of a 5 star hotel in Dunedin.  He suggested that the Dowling Street Carpark would be the most appropriate site for the development of a hotel and outlined the synergies it would have with the proposed waterfront development and also the headquarters of the Otago Regional Council.

During the presentation Cr Laufiso entered the meeting at 1.17 pm

      Mr Hodgkinson responded to questions from the Committee on his proposal.

1.2    Start Up Dunedin Trust

Ms Sarah Ramsey (Chair of the Start Up Dunedin Trust) and Nigel Bamford, Scott Mason and Casey Davis Bell provided an overview of the activities of Start Up Dunedin and explained the role of the Start Up Dunedin Trust. 

Moved (Cr Aaron Hawkins/Deputy Chairperson Andrew Whiley):

That the Committee:

a)     Resolve to extend the public forum beyond 30 minutes.

Motion carried (ED/2018/026)

The Committee sought clarification on a number of matters in relation to the request for additional funding.

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

a)     Notes  the Elected Members' Interest Register and,

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2018/029)

5       Enterprise Dunedin July to September 2018 Activity Report

In a report from Enterprise Dunedin a updated was provided on the activities of Enterprise Dunedin activities during the period July to September 2018.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Committee:

a)     Notes the Enterprise Dunedin 1 July to 30 September 2018 Activity Report.

Motion carried (ED/2018/030)

6       Enterprise Dunedin Cruise Update Report

In a report from the Team Leader Visitor Centre (Louise van de Vlierd)  the results of the 2017/18 Cruise season and forecasts for the 2018/19 season (due to start 1 October 2018) were provided.

Moved (Cr Christine Garey/Cr Mike Lord):

That the Committee:

a)     Notes the Enterprise Dunedin Cruise Update Report.

Motion carried (ED/2018/031)

7       Film Dunedin

In a report from the Economic Development Programme Manager (Fraser Liggett) approval was sought approval for a Grow Dunedin Partnership recommended funding decision.

On 8 June 2018, the Grow Dunedin Partnership resolved to allocate $100,000 from an agreed and existing 2018/19 operating budget of $362,634 to film activities.

The purpose of the funding was to maintain existing film activity and over time increase levels of service and resourcing from the current 0.25 full time equivalent (FTE) Film Dunedin Coordinator role to 1.0 FTE.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

a)     Approves $100,000 from existing 2018/19 Grow Dunedin Partnership operating budgets for Film Dunedin activity.

Motion carried (ED/2018/032)

8       Start-Up Ecosystem

In a report the Business Development Advisor Skills and Entrepreneurship advised that approval was sought for a Grow Dunedin Partnership recommended funding decision.

On 12 July 2018, Grow Dunedin Partners resolved to allocate $150,000, from an agreed and existing 2018/19 operating budget of $362,634 to support the development of the start-up ecosystem.

The proposed 2018/19 investment will be matched by $50,000 funding from CreativeHQ/ Callaghan Innovation for the Challenger business incubator programme.

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

a)     Approves $150,000 for measures to support the start-up ecosystem from existing 2018/19 Grow Dunedin Partnership operating budgets;

b)     Notes this investment will attract $50,000 from Callaghan Innovation for the delivery of business incubator services during 2018/19.

Motion carried (ED/2018/033)

9       Submission on the phase out of single use plastic shopping bags

In a report from the Group Manager Waste and Environmental Solutions (Chris Henderson) a draft Dunedin City Council (DCC) submission to the Ministry for the Environment’s Discussion Document on the proposed phase out of single use plastic shopping bags was attached.

The Government was considering phasing out single-use plastic shopping bags in New Zealand as one of many steps to reduce the negative environmental impacts of plastic. At the same time, the Government would work toward a longer-term goal of taking a ‘circular economy’ approach to waste – designing for less waste and cycling resources, like plastics, back into the economy.

There were 10 proposed options and the draft submission supported option 1, the mandatory phase out of sale or distribution of single use plastic shopping bags.

The DCC submission notes the first option aligns with the DCC’s support for local grass root initiatives and petitions calling for the ban of single use plastic shopping bags.

Following discussion Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Committee:

a)     Approves the draft submission with the following amendment.

               1       The phase out of single use plastic shopping bags would contribute           positively to the DCC’s goal of becoming a zero-waste city.

               2      The DCC recognises that behavioural change at an individual scale is       important in addressing our waste challenge, but only one part of it.

The transition from a linear economy to a circular one will also require collective solutions, at a district and national scale, and a greater contribution to structural change from industry.

To that end, we welcome the subsequent consultation announced on       the wider use of tools within the Waste Minimisation Act.

3.      As the consultation document mentions, our preferred option will be more of a challenge for those on lower incomes. It is important that the disproportionate impacts on both cash and time poor citizens are adequately mitigated.

4.      The DCC supports the weight limit being set at 70 microns, without exemptions for any particular category of retail business.  This would help ensure a level playing field across the sector, and a consistent approach for consumers to help reinforce the shift towards alternatives.

Motion carried (ED/2018/034) on a Division

For:          Crs David Benson-Pope, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Andrew Whiley and Chris Staynes (9).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 9 votes to 1

10     Items for Consideration by the Chair

There were no items notified. 

IN ATTENDANCE

Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager Strategy and Governance), Richard Davey (Treasury Manager), Gavin Logie (Financial Controller) and Lawrie Warwood (Financial Analyst)

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

a)     Notes if necessary the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2018/017)

5       Waipori Fund - Quarter Ending June 2018

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 30 June 2018.

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Committee:

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 June 2018.

Motion carried (FCCO/2018/018)

6       Financial Result - Year Ended 30 June 2018

A report from Finance provided the financial results for the year ended 30 June 2018 and the financial position as at that date.

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

a)     Notes the Financial Performance for the year ended 30 June 2018 and the Financial Position as at 30 June 2018.

b)     Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand.

Motion carried (FCCO/2018/019)

7       Insurance Renewal Year Ended 30 June 2019

In a report from Finance a summary of the insurance renewal for the Dunedin City Council for the year ended 30 June 2019 was provided.

For the purposes of this insurance policy renewal, the DCC Group (where referenced) comprises the Dunedin City Council and any Council Controlled Organisation and/or subsidiary company more than 50% owned by the Council – including but not limited to: Dunedin City Holdings Limited; Dunedin City Treasury Limited; City Forests Limited; Dunedin International Airport Limited; Dunedin Stadium Property Limited; Dunedin Venues Management Limited; Dunedin Railways Limited; The Theomin Gallery Management Committee (Olveston); and Dunedin Transport Limited.

The report detailed the changes that have been negotiated around policy terms, conditions, coverage, excesses and premiums applied. 

Following discussion it was moved (Cr Jim O'Malley/Deputy Chairperson Doug Hall):

That the Committee:

a)     Notes the Insurance Renewal Year Ended 30 June 2019.

Motion carried (FCCO/2018/020)

8       Items for Consideration by the Chair

During the discussion on item 7 it was noted that as a result of work undertaken by Mr Grant Mckenzie (Former Group Chief Financial Officer), and continued by Mr Tombs, the Council’s insurance premiums were considerably lower.  Cr Vandervis requested that the Council acknowledge the initial contribution of Mr Mckenzie.

IN ATTENDANCE

Simon Pickford (General Manager, Community Services), Adrian Blair (Group Manager Customer and Regulatory Services) and Kristy Rusher (Chief Legal Officer)

Adjournment of meeting

Moved (Cr Andrew Whiley/Cr Kate Wilson):

That the Committee:

Adjourns the meeting.

Motion carried (HEAR/2018/008)

The meeting adjourned from 11.05 am to 1.00 pm.

Adjournment of meeting

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Committee:

Adjourns the meeting.

Motion carried (HEAR/2018/009)

The meeting adjourned from 1.45 pm to 2.12 pm.

4       Deliberations

The Hearings Committee gave consideration to the all the submissions both written and presented.  There was a discussion on the both the negative and positive effects of Easter Sunday Shop Trading.

Moved (Marie Laufiso/Damian Newell):

That the Committee:

a)      Recommends that Council adopt option 2 “do not continue the policy that allows shops within the DCC area to open on Easter Sundays” for the following:

·           The Committee considered the strategic framework and concluded that the balance of submissions favoured giving priority to the Social Wellbeing Strategy over the Economic Development Strategy;

·           The submissions made by employees and families provided detailed information about the issues highlighted in the Social Wellbeing Strategy and more weight was placed on those submissions;

·           The evidence provided by the Retailers and consumers did not satisfy the Committee that the demand to open all shops would result in economic benefit to the community as a whole;

·           The Committee notes that the interests relating to religious significance of Easter Sunday are also met with this outcome.

b)     Recommends that if a major event is scheduled to occur during the Easter weekend period, the Council initiates a Special Consultative Procedure to consider a Local Easter Sunday Shop Trading Policy should be adopted; and

c)     Recommends That Council writes to the Ministry of Business Innovations and Employment (MBIE) on the following topics:

·           An amendment to the Shop Trading Act 1990 to provide for a Local Easter Sunday Shop Trading Policy to take effect only if specified conditions are met;

·           An amendment to Section 4 of the Shop Trading Hours Act 1990 to include Hardware/DIY stores;

·           An amendment to Section 5I of the Shop Trading Hours Act 1990 to increase the notice period to employees to between 16 and 12 weeks before the relevant Easter Sunday  This will reduce the likelihood of cancelling holiday arrangement.

The Committee:

a)     Notes the impact of this decision for certain types of retailing and encourages retailers to participate in the consultation when the adoption of a policy is next proposed.

Motion carried (HEAR/2018/010) with Councillor Andrew Whiley recording his vote against

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Josh von Pein (Transport Delivery Manager), Racheal Eaton (Manager Recreation Planning and Facilities), Gareth Jones (Manager Contracts, Parks and Recreation) and Chris Garside (Manager Performance and Delivery, Parks and Recreation)

1    PUBLIC FORUM

1.1    Waikouaiti Riding for the Disabled - Rowan Holt

Ms Holt spoke about the funding application for the Waikouaiti Riding for the Disabled.  She provided a brief history of the organisation, the age range for participants and how many riders and types of membership there are for the Waikouaiti Riding for the Disabled. Ms Holt also responded to members questions which included how many Riding for the Disabled branches are located in the Dunedin area, the criteria to join, how the branch had been funded to date, the cost per ride/visit, and the venue for the riding.         

1.2    Waikouaiti District Museum – Shirley McKewen

Mrs McKewen spoke about the funding application for the Waikouaiti District Museum and provided an update on its projects.  Mrs McKewen responded to members questions which included the functioning of the new building, restoring the original building, the types of funding avenues applied for, and if the building and collection were insured.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

        Extends the Public Forum time to allow the speakers to be heard.

Motion carried (WC/2018/040)

1.3    Horse Training on Waikouaiti Beach – Denis O’Connell

Mr O’Connell spoke about possible vehicle access to the Waikouaiti Beach for horse training.  Mr O’Connell responded to members questions which included how many vehicles would be on the beach at any one time, the speed of vehicles which would be around 18 km an hour (the Bylaw speed limit is 10km), and what would happen if the vehicle access request was denied. 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)    Notes the Elected Members' Interest Register;

b)    Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/042)

5.1    Waikouaiti Coast Community Board meeting - 23 May 2018

Moved (Richard Russell/Mark Brown):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 23 May 2018 as a correct record.

Motion carried (WC/2018/043)

6       Waikouaiti Coast Community Board Action List

The report provided an update on the Waikouaiti Coast Community Board Action List.

The new Performance and Delivery Manager for Parks and Recreation Chris Garside introduced himself to the board.

Other action list items discussed by the DCC Staff and the Board were:

·              Vehicle access to the beach with regards to Coastal Management Plan impacts, the type of access road required, that a clear proposal be submitted by the applicant.

·              Shortcut Road with regards to the condition in the resource consent on sealing part of the road.

·              Beaches and Reserves signage, how best to inform the public of new signage, where other potential signage should be placed, enforcement.

·              The review of the Reserves Management Plan

·              Bus Shelters, a letter to be sent to the Otago Regional Council regarding missing bus shelters and bus shelter parts

·              Transfer Centre

·              Waitati School, new road safety signage has been put in

·              Michies Crossing – Water Tanks, update to be provided in the next action list

·              Karitane Spit

Moved (Cr Jim O'Malley/Rose Stringer-Wright):

That the Board:

a)    Amends the Action List as appropriate.

Motion carried (WC/2018/044)

7       Funding Applications

An application for funding was received from the Waikouaiti District Museum,  requesting $2,347.00 towards additional shelving for storage of heritage items not on display.

Moved (Richard Russell/Mandy Mayhem-Bullock):

That the Board:

a)    Lays the funding application on the table for $2,347.00 from the Waikouaiti District Museum. 

Motion carried (WC/2018/045) with Geraldine Tait voting against

An application for funding was received from the Waikouaiti Riding for the Disabled requesting $2,500.00 towards feed, minerals and electric fencing for safety for the four horses to ensure their health over the winter and spring.

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

a)      Approves the funding application for $2,000.00 from the Waikouaiti Riding for the Disabled with the following condition:

To provide the Board with a report on the organisations progress in     July/August 2019.

Motion carried (WC/2018/046)

8       Governance Support Officer's Report

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)     Project Fund.

b)     Incoming Correspondence

Moved (Chairperson Alasdair Morrison/Richard Russell):

That the Board:

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/047)

9       Board Updates

Board members provided an update on activities including:

Keep Dunedin Beautiful

Mandy Mayhem-Bullock (Board Representative) provided a verbal update which included the awards coming up for Keep Dunedin Beautiful and Keep New Zealand Beautiful.  The board agreed with the list of candidates who could/would be nominated in the area.

Waikouaiti Recycling Centre Project

Geraldine Tait provided a verbal update in action list.

Waikouaiti Plantation Replanting Project

Mark Brown provided a verbal update which included if the Enviroschools programme could be involved with plantings.  Ms Mayhem-Bullock to research for Mr Brown.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright provided a verbal update which included the Blueskin Bay A&P Show.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)     Notes the report.

Motion carried (WC/2018/048)

10     Chairperson's Report

A verbal report was provided from the Chairperson, which included:

·      Freedom camping workshop

·      Beaches and Bylaws Review

·      Waitati Toilet

·      Bus Shelters

·      Waitati School Road Safety

·      Coastal Community Restoration Workshop

Moved (Chairperson Alasdair Morrison/Richard Russell):

That the Board:

a)     Notes the report.

Motion carried (WC/2018/049)

11     Council Activities

Councillor Jim O'Malley provided an update on matters of interest to the Board, which include:

·      Waikouaiti Landfill

·      Freedom Camping

Moved (Cr Jim O'Malley/Chairperson Alasdair Morrison):

That the Board:

a)  Notes the Council activities update.

Motion carried (WC/2018/050)

12     Items for Consideration by the Chair

Paul Allen – Civil Defence

Alex Whitaker to come to the next meeting public forum. 

Mark Brown apology for next meeting.

IN ATTENDANCE

Nicola Pinfold (Group Manager Community and Planning), Lydia Perkins (Fulton Hogan), Evan Matheson (Fulton Hogan), Josh Von Pein (Transport Delivery Manager), Rachael Eaton (Recreation Planning and Facilities Manager), Stephen Hogg (Assistant Parks and Recreation Planner) and Gareth Jones (Contracts Manager)

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

a)     Notes the Elected Members' Interest Register attached as Attachment A of the report; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2018/031)

6.1    Otago Peninsula Community Board meeting - 24 May 2018

Moved (Hoani Langsbury/Edna Stevenson):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 24 May 2018 as a correct record.

Motion carried (OPCB/2018/032)

7       Peninsula Connection Project

Lydia Perkins and Evan Matheson from Fulton Hogan updated the Board on progress to date and the current status of the Peninsula Connection Project.

They outlined the progress made, numbers of staff involved, hours spent on the job and volumes of materials used.  It was noted that there had not been a lot of public comment or feedback as yet.

Comment was made about the speed at which contract trucks were travelling through the townships.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

a)     Notes the report from Fulton Hogan.

Motion carried (OPCB/2018/033)

8       Governance Support Officer's Report

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Action Lists.

Parks and Recreation

Tracks – Graham McArthur, Christine Neill and Paul Pope would meet with Gareth Jones to prioritise the tracks and determine a way forward.  The Peninsula Tracks brochure was to be updated.  It was hoped to develop a walking track from St Kilda to Portobello. Gorse on the Leith Track needed attention, as did the Hereweka Street to Hoopers Inlet track.

Playground equipment – the slide at Latham Park was being installed and staff were aiming to have all upgrades completed by the end of July.

Portobello Domain – although the building was now looking fresh and tidy it was hoped that the entrance way could be improved.

Tomahawk School - Robert West would meet with the committee and determine a way forward.  He would report formally at the next meeting on options for the building for discussion.  It was considered that it would be useful for the Board and staff to make a site visit. 

Peninsula toilets – the Board would provide a priority list for new facilities and members were asked to convey these to the Chairperson.

Te Rauone Reserve upgrade – Urban Design staff were developing the design concept based on feedback from the community drop in session.

Barbecues at Macandrew Bay – Graham McArthur and Gareth Jones were to liaise and report back.

Harbour recreational assets – creation of another boat ramp at Wellers Rock was to be added to the Action List.

Freedom camping – a workshop had been held to review the recent tourist season and obtain feedback from Community Boards and Councillors.  Data collected by Stephen Hogg had been analysed.  If sites were selected, a local person should be employed to carry out cleaning and monitoring of behaviour etc.  There was discussion on freedom camping and the various options.  Cr Whiley suggested local golf clubs could use freedom camping as a revenue stream.  Stephen Hogg would liaise with Graham McArthur about this matter and they would report back to the Board.

Transport

878 Harington Point Road – work had been completed.

Highcliff Road signage – Josh Von Pein and Christine Neill would sort out Pukehiki signage.

Wellers Rock – the Chairperson would provide information regarding the boardwalk signage.

Beaconsfield Road – there appeared to be no issue and this would be removed from the Action List.

Bacon Street – there was constant dampness on the road past Oxley Crescent which continued to the end of the site of the Broad Bay slumping.  Josh Von Pein would investigate.

Papanui Road – part of the rock wall had crumbled and needed to be repaired.

Undermining – the road was being undermined by the tide past the intersection where Cape Saunders Road met Papanui Inlet Road. 

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2018/034)

9       Working Parties/Board Area Liaison Updates

a)  Keep Dunedin Beautiful

Graham McArthur advised that the John Noakes bus shelter mural restoration at Company Bay had been completed.

b)  Rural Roads

This had been dealt with earlier in the meeting.

c)  Business Directory

Paul Pope and Christine Neill were still to meet.

d)  Emergency Response Plan

Lox Kellas would look at the plan that Board members had and would arrange any amendments necessary.

e)  Members' Area Updates

Edna Stevenson provided an update on Te Rauone Beach. She noted that the boat ramp at Lewis Rock would need to be looked at.  The Macandrew Bay Café had closed and she also understood that the pottery shop had closed.  She asked whether the Board should try to promote interest in taking up the lease. 

Christine Neill advised that the slip on Dickson's Hill had not yet been dealt with.

The rotating of trucks and trailers around the Back Bays route seemed to be working well.  Allans Beach Road had potholes and needed grading. 

The community recycling stations were working well and bottle bins were being filled and needed to be emptied every week.  Instances of rubbish dumping had taken place in Camp Road, which the Council had been advised of. 

Graham McArthur advised that the pontoon at Broad Bay was about to be removed for repair.

10     Chairperson's Report

A report from the Chairperson advised that since the last Otago Peninsula Community Board meeting several issues had attracted time and attention.  He provided a verbal update on the following matters:

a)      Drainage issues in Macandrew Bay

This had been dealt with earlier in the meeting.

b)      Track maintenance, Hereweka Track

This had been dealt with earlier in the meeting.

c)      Tomahawk Beach

The Chairperson advised that he had written to the Chief Executive of the Otago Regional Council requesting details of the Tomahawk sand mining consent.

d)      Bus issues

The Chairperson was pleased that the Otago Regional Council had finally agreed to make changes to bus services to suit school students, and these changes would be made over the next couple of months.

e)      Playground upgrades

This had been dealt with earlier in the meeting.

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

a)     Notes the Chairperson's Report.

Motion carried (OPCB/2018/035)

11     Councillor's Update

Councillor Andrew Whiley provided an update on the following matters of interest:

·      Adoption of Ten Year Plan

·      Review of Easter Trading Bylaw

·   Waste Futures 2023 and timing of Green Island landfill closure/potential new landfill

·   Traffic and Parking Bylaw review and parking survey.

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

a)     Notes the report.

Motion carried (OPCB/2018/036)

12     Items for Consideration by the Chair

There were no items notified.

IN ATTENDANCE

Terry Taylor (Contract Supervisor Transport Delivery)

Moved (David Frew/Norma Emerson):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2018/018)

5.1    Strath Taieri Community Board meeting - 24 May 2018

Moved (Joan Wilson/ David Frew):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 24 May 2018 as a correct record.

 Motion carried (STCB/2018/019)

6       Foulden Hills Quarry

Craig Pilcher from Plaman Global provided a PowerPoint presentation and spoke to the Board regarding the Foulden Hills Quarry.

Mr Pilcher advised that Plaman was focused on the development of the only large scale commercially viable Black Diatomaceous Earth (BDE) ore in the world.  He commented that the project was located across two sites, the Fouldon Hills Quarry Site located near Middlemarch and the Awarua Processing Facility near Invercargill.  

Mr Pilcher commented that Plaman Globas planned to begin mining Diatomaceous earth from the quarry north of Middlemarch.  He provided an outline of the proposed timeline and spoke to the benefits and potential negative issues that may occur.  He advised that the proposal may provide jobs in the district and that truck movements at twelve minute intervals 24/7 would have an impact on the community.

There was a discussion on the necessity to ensure that the replacement bridge at Sutton was built to a level where it could support fully laden mining trucks which would enable the trucks to bypass the township.

In response to a question from Mr Pilcher on the best method to inform the public about the project, it was agreed that a public meeting be held in early September.

7       New Zealand Transport Agency (NZTA) and Downer Update

Nick Rodger from New Zealand Transport Agency and Suzanne Watt from Downers  provided an update of their activities to the Community Board. 

Mr Rodger spoke to NZTA concerns regarding people ignoring the road closure signs on SH87.  He advised that NZTA had obtained a legal opinion which confirmed that ignoring signs invalidated vehicle insurance but did not necessarily exempt NZTA from responsibility.  There was recognition that locals in good four wheel drive vehicles and tractors needed to use the road as part of their daily lives.  It was noted that there was a desire to set up a text message system to inform regular users of closures and reopening of the road.

The problem of trees shading SH87 which allowed the build-up of black ice was discussed and it was agreed that the banks that caused the shading coming out of the deep stream needed to be cut back if possible.

Mr Rodger and Ms Watt advised that they would be happy to also attend the public meeting in September as there were a number of issues that overlapped and therefore could be discussed at the same time.

8       Roading Updates

Mark O’Neill discussed roading matters in the Hyde Area which included:

-       Soft spots on Hartfield Road and Ngapuna Road

-       The lack of maintenance on Four Mile Road; Bald Hill Road; Tiroti Road and         Cemetery Road at Hyde.

The Contract Supervisor (Transport Delivery) Terry Taylor explained the problems which have arisen from the flooding which occurred in 2017 and commented that a number of contractors had been working in the area.

The Board advised that there was a need to start the maintenance programme earlier as the Strath Taieri climate was not suitable for winter work.

Moved (Barry Williams/Joan Wilson):

That the Board:

a)     Notes the roading updates;

b)     Requests that the maintenance programme schedule be changed to begin earlier in the year to avoid the winter months.

Motion carried (STCB/2018/020)

9       Governance Support Officers Report

A report from Civic informed the Strath Taieri Community Board of activities relevant to the Board area which included:

·           Project Fund

·           Action List

·           Correspondence

The Board requested that the Governance Support Officer respond to the correspondence and advise that discussions were being held and that there would be a public meeting held in early September which would cover a number of the issues raised.

Moved (Joan Wilson/ David Frew):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/021)

10     Chairperson's Report

The Chairperson provided an update on matters of interest including:

·      Dog Registration Charge

·      Otago Central Rail Trail Extension

·      Benaiah Dunn, 2^nd Film Festival in USA – the Board acknowledged the recent achievement of Benaiah Dunn gaining second place in the International Youth Silent Film Festival (IYSFF) competition for the short film, The Chase.  They requested that the Governance Support Officer send a letter of congratulations to Benaiah.  It was suggested that the film be played at the start of the public meeting in September.

·      Police Replacement

·      Hyde Domain – removal of trees.  The Board would like the trees at the Hyde Domain to be removed post winter with funds to remain in the Board area.  They acknowledge the significant expense should a contractor be engaged for the one project however it was noted that Mike Hurring Logging could be working in the district post winter and therefore may be able to include the job. 

·      Sutton Bridge –clarification was sought on the resolution passed at the Infrastructure Services and Networks Committee meeting dated 11 June 2018 in view of the preferred option of the Board.

·      Power Net correspondence– a draft letter to Power Net to request support in the reduction of power cuts in the winter months for maintenance issues, noting the limited options residents have to keep warm.  It was agreed that the Governance Support Officer be requested to send the letter on behalf of the Board.

Moved (Barry Williams/Joan Wilson):

That the Board:

a)     Notes the report.

b)     Requests that the Governance Support Officer send a letter of         congratulations to Benaiah Dunn for his achievement at the IYSFF and send         the tabled letter to Power Net to request the reduction of power cuts in         winter months.

c)     Requests that staff investigate the felling of the trees at the Hyde Domain         to coincide with contractor work in the district and confirm that the funds         raised remain in the Board area.

Motion carried (STCB/2018/022)

11     Council Activities

Cr Lord provided an update on matters of interest which included:

Adoption of the Ten year plan 2018-28

Rates set for the 2018/19 year

Easter Trading Review

Waste Futures Project

Parking Survey

Moved (Cr Mike Lord/ Barry Williams):

That the Board:

a)     Notes the report.

Motion carried (STCB/2018/023)

12     Notification of Agenda Items for Consideration by The Chair

There were no items notified for consideration by the Chair.

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Robert West (Group Manager Parks and Recreation) and David Bainbridge (Property Manager)

Moved (Steve Walker/Aaron Hawkins):

That the Board:

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/041)

5.1    West Harbour Community Board meeting - 6 June 2018

Moved (Steve Walker/Ange McErlane):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 6 June 2018 as a correct record.

 Motion carried (WHCB/2018/042)

5.2    Civil Defence Update

The Emergency Management Officer, Paul Allen, was in attendance and provided an update on community preparedness.  He advised that they were setting up community response groups and he is currently engaged with Aramoana. It is intended to develop one for the West Harbour and another for the Purakanui, Long Beach, Osborne area. 

He advised that he would liaise with the Board in setting up the plans, and members should start to think about resources in each area, and any vulnerable communities.

6       Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Rothesay News advertisement

·           Correspondence

·           Action List

The Chairperson and Ange McErlane withdrew from the discussion on the Rothesay News advertisement. 

Moved (Ryan Jones/Francisca Griffin):

That the Board:

a)    Renews its commitment to Rothesay News advertising for the next financial year at a cost of $116.70 per month.

Motion carried (WHCB/2018/043)

Discussion took place on the letter received from the Burkes St Leonards Boating Club for a toilet to be placed St Leonards.  The Group Manager Parks and Recreation advised that the department was undertaking a review of all public toilets to set a priority for maintenance and replacement.   It was agreed that the matter would be placed on the action list.

Moved (Cr Aaron Hawkins/Francisca Griffin):

That the Board:

a)     Notes the Governance Support Officers Report;

d)     Amends the Action List as appropriate

Motion carried (WHCB/2018/044)

7       Albertson Avenue/Wickliffe Terrace Road Reserve

Francisca Griffin advised that she had been discussing with the Parks and Recreation department the possibility of rehabilitating the Albertson Avenue/Wickliffe Terrace Road Reserve to a more ‘natural’ state.  It is intended to keep the trees clear of overhead lines, and create a habitat for native birds and plan some community amenity fruit trees on the lower bank.

Discussion took place on the project noting that the Parks and Recreation Department would need to be involved.

Moved (Steve Walker/Ange McErlane):

That the Board:

a)     Supports the rehabilitating of the Albertson Avenue/Wickliffe Terrace Road Reserve as a Board project.

b)     Allocates up to $1600 for the project.

Motion carried (WHCB/2018/045)

8       Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee –

Ange McErlane advised that at the last meeting of the Committee representative from Marshall Day spoke to the members regarding the noise monitors and the possibility of changing the sites to monitor areas that were not well covered.

b)     Ravensdown Community Liaison Group

No report due to the absence of the Board’s representative.

c)     Keep Dunedin Beautiful

Steve Walker advised that Alison Wallace had been appointed as the new co-ordinator

d)     Communications/Facebook

Ryan Jones advised that there was nothing new to report.

e)     Funding Applications Report Back

There had not been any report backs.

f)     West Harbour Beautification Trust

Steve Walker advised that the project was continuing.

g)     Policing Issues

No report due to the members absence

h)     Vision Port Chalmers

i)      No report due to the members absence

j)     Access Radio

        Francisca Griffin advised that there are two sessions prior  the next meeting.  It was agreed that Ryan Jones would attend the next week and topics for discussion would include the proposed project at Albertson Avenue.

9       Chairperson's Report

The Chairperson will provide an update on matters of interest including:

·      Dion Ombler Story Board at ‘Dions Place’

     The Chairperson advised that Dion Ombler had cleared an area at Te Ngaru and it had been suggested that a story board be placed at the area acknowledging his efforts.    It was agreed that the Board would progress this as a Community Project and report back with options and costs.

·      Free Food Pantry

     A suggestion had been made to start a free food pantry in the area.  It was agreed that Francisca would investigate the option and report back.

·      Mural Strategy

     He had been approached regarding mural’s in Port Chalmers and the possibility of developing a mural strategy.  It was agreed that the Chairperson and Ward Councillor would discuss the option and talk to the Street Art Trust.

·      Dumped Vehicles

     That complaints had been received regarding dumped vehicles in St Leonards.  The owners had been contacted and ask to move them.

·      Ravensbourne Boat Club

     He had spoken to the Otago Regional Council and they had suggested he talk to the Dunedin City Council.  The Group Manager Parks and Recreation had agreed to meet with the Club to understand what, if anything, the Council could do.

10     Council Activities

Cr Hawkins will provide an update on matters of interest including the 10 Year Plan which had been completed, the consultation on the Easter Trading Bylaw, the 2GP, various submissions the Council had made, the hospital rebuild and the allocations by the Grants Subcommittee.

10a   Sims Building Update

The Group Manager Parks and Recreation (Robert West) and the Property Manager (David Bainbridge) provided an updated on the consultation over the Sims Building.

11     Notification of Items for Consideration by the Chairperson

There were no items notified.

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions; Richard Saunders (Group Manager Transport); Gareth Jones (Contracts Manager Projects and Asset Management) and Rachael Eaton (Recreation Planning and Facilities Manager)

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/035)

5.1    Saddle Hill Community Board meeting - 7 June 2018

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 7 June 2018 as a correct record.

 Motion carried (SHCB/2018/036)

6       Saddle Hill Community Board Action List

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

The Group Manager Transport (Richard Saunders) provided an update on the transport items which included:

Taieri Mouth Road Potholes – the road had been added to the reseal programme for the current financial year.  Mr Saunders explained that whilst the road had not met the threshold for a complete rebuild in the past year, there was more work that had been undertaken which warranted it being revisited for rehabilitation.  The results should be known within the next few weeks.

Green Island Roundabouts – were on track for completion by the end of August.

Bridges – Mr Saunders advised that the Brighton and Green Island bridges had been added to the current bridge maintenance programme. 

Fairfield School Road Safety – Mr Saunders advised that the Road Safety team was working with Fairfield School to address their concerns.

Queen Street Footpath – Mr Saunders advised that he would report on a plan and timeline.

The Contracts Manager Projects and Asset Management. (Gareth Jones) and Recreation Planning and Facilities Manager, (Rachael Eaton) spoke to the Parks and Recreation work which included:

Freedom Camping – Ms Eaton provided an update on the workshop to review the 2017/18 season which had been held with Councillors and Community Board Chairs.  There was a discussion on the increase in freedom campers in the area and benefits of marking parking places with white lines to stop overcrowding issues.

Beaches and Reserves Bylaw – Mr Jones and Ms Eaton spoke about the bylaw which was due to come into effect and the challenges enforcement posed.  They commented on the use of local ambassadors to raise awareness to any breaches.

Sportsfields – The Board expressed their concern with the condition and drainage issues of Miller, Sunnyvale, Walton and Brighton Parks.  Mr Jones commented on the improvements; work required, cost and budget for improvements to sportsfields.  In response to a request for breakdown in costs and work required that may enable local support, it was noted that the Board would need to lead the project, speak to community groups and provide a proposal back to Council for consideration.

Moved (Keith McFadyen/Christina McBratney):

That the Board:

a)     Amends the Action Lists as approved.

Motion carried (SHCB/2018/037)

7       Waste FUTURE 2023 UPDATE

The Group Manager, Waste and Environmental Solutions (Chris Henderson) provided an update on the Waste Future 2023 project.  He explained that the consent for the Green Island Landfill was due to expire in 2023 and the Smooth Hill site was being investigated as a possible alternative site.

Mr Henderson advised that a feasibility study would be undertaken to confirm the actual end time for the Green Island Landfill and to confirm whether Smooth Hill was an appropriate new site.  He commented that additional information was available on the Council website http://www.dunedin.govt.nz/your-council/council-projects/waste-futures which would provide the answers to concerns raised by the community.

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the Waste Future 2023 update.

Motion carried (SHCB/2018/038)

7a     Governance Support Officers Report

A report from Civic provided an update on the Discretionary Fund noted that as it was the beginning of the financial year, there was $10,000 remaining in the fund.

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)     Notes the Governance Support Officers Report.

Motion carried (SHCB/2018/039)

8       Funding Applications

A funding application had been received from Dunedin Group Riding for the Disabled, they requested $1,587.00 to purchase feed for the horses over winter. 

Members were extremely supportive of the work the Riding for the Disabled did however they felt that the request did not fit the criteria for funding as it was a budgeted annual expense rather than a one off project.  It was suggested that local farmers be approached as they may be in a position to donate a bail of hay each.

The application was declined and it was agreed that should they have a project in the future, the Board would encourage Riding for the Disabled to apply for funding.

Moved (Leanne Stenhouse/Keith McFadyen):

That the Board:

a)     Declines the application for $1,587.00 from the Dunedin Group Riding for the Disabled as it did not meet the criteria for funding support.

Motion carried (SHCB/2018/040)

9       Board Updates and Projects

Board members provided updates on activities which included:

Keep Dunedin Beautiful – Peter Gouverneur advised that Keep Dunedin Beautiful (KDB) was a contender for the best city award in the Keep NZ Beautiful awards.  He commented on murals planned for around the city and the new coordinator.

OAR Radio – Scott Weatherall provided an update on the last radio show and sought interest from members to participate in the next one.

Greater Green Island – Leanne Stenhouse advised that she had resigned from Greater Green Island.  She advised that all fundraising for the proposed playground had been raised and that GGI was due to hold a community expo on 4 August 2018.

Youth Ambassador Award – all applicants

Community Meetings – a meeting on traffic safety had been held at the Brighton School.  It was suggested a meeting be held on Civil Defence/Community Response Planning with the Brighton Fire Brigade followed by a community meeting.

Long Term Plan – Community Engagement Plan – it was agreed that a workshop would be held at 2.30 pm before the next meeting.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a)     Notes the updates

Motion carried (SHCB/2018/041)

10     Chairperson's Report

The Chairperson (Scott Weatherall) provided an update on the following matters of interest:

Community Evening – it was agreed that the Board would host a community evening to present certificates to the Youth Ambassador Award recipients and to provide recognition to community workers.

Community Police – it was agreed that Senior Constable Fred Jansen would be invited to the next meeting.

Community Board drive around – The next drive around was scheduled for Monday 6 August from 10.00 am until 11.30 am.

Property Landslip – The Chair commented that in the past, the Board had discussed providing support for resident who had experienced serious slip issues in the last flooding.  He advised that the owner would appreciate any support available and suggested that social media be used to source community support.

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Notes the report.

Motion carried (SHCB/2018/042)

11     Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest which included:

·      Freedom Camping

·      Adoption of the ten year plan 2018-28.

·    Easter Trading Review

Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

a)     Notes the Council Activities update.

Motion carried (SHCB/2018/043)

12     Items for Consideration by the Chair

It was noted that the next meeting would be held in the Ocean View Hall.

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Chris Henderson (Group Manager, Waste and Environmental Solutions), Rachael Eaton (Recreational Planning and Facilities Manager, Parks and Recreation), Gareth Jones (Contracts Manager, Parks and Recreation) and Hjarne Poulsen (Transport Engineering and Road Safety Team Leader).

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/035)

5.1    Mosgiel-Taieri Community Board meeting - 13 June 2018

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 13 June 2018 as a correct record.

Motion carried (MTCB/2018/036)

6       Naming of a new Private Way off Marjorie Lane, Mosgiel

A report from Transport provided options for the naming of a private way off Marjorie Lane, Mosgiel.

The report noted that the road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy and was therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

a)     Supports naming the new private way off Marjorie Lane as “Silverview Place”

Motion carried (MTCB/2018/037)

7       Naming of a new Private Way off Bruce Street, Mosgiel

A report from Transport provided options for the naming of a private way off Bruce Street, Mosgiel.

The report noted that the road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy and was therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Phillipa Bain/Maurice Prendergast):

That the Board:

a)     Supports naming the new private way off Bruce Street as “Maranatha Mews”.

Motion carried (MTCB/2018/038)

8       waste future 2023 update

The Group Manager, Waste and Environmental Solutions (Chris Henderson) provided an update on the Waste Future 2023 project.  He explained that the consent for the Green Island Landfill was due to expire in 2023 and the Smooth Hill site was being investigated as a possible alternative site.

Mr Henderson advised that a feasibility study would be undertaken to confirm the actual end time for the Green Island Landfill and to confirm whether Smooth Hill was an appropriate new site.  He commented that additional information was available on the Council website http://www.dunedin.govt.nz/your-council/council-projects/waste-futures

9       Mosgiel-Taieri Community Board Action List Report

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List.

Transport

The Transport Engineering and Road Safety Team Leader discussed the items on the Action List.

·      Inglis Street.  There was discussion on the increased vehicle usage along Inglis Street and it was requested that staff investigate the Board’s safety concerns.

Parks and Recreation

The Recreational Planning and Facilities Manager and Contracts Manager provided an update which included:

·      Proposed Mosgiel Aquatics Facility – an update would be presented to the next Mosgiel-Taieri Community Board meeting.

·      East Taieri Dog Park.  Following discussion on the condition of the dog park the Board requested that staff investigate options for extending the walkway.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/039)

10     Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)     Project Fund

b)     Inwards Correspondence

Moved (Cr Mike Lord/Joy Davis):

That the Board:

a)     Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/040)

11     Chairperson's Report

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·      Recent meetings attended

·      Otago Access Radio Show

·      Mosgiel – the Motorhome friendly town

·      I-Site Information Kiosk situated in the Mosgiel Library

Moved (Dean McAlwee/ Phillipa Bain):

That the Board:

a)     Notes the Chairperson's report.

b)     Notes that Dean McAlwee will be representing the Board at its August slot on the OAR show.

c)     Notes that Phillipa Bain will be representing the Board at its September slot on the OAR show.

d)     Notes the location for the installation of the two Motorhome Friendly Town signs.

e)     Provides the Chair with suggestions for the Mosgiel-Taieri Community Board Plan.

f)     Authorises Maurice Prendergast to formulate a submission to the new “Positive Ageing Strategy for New Zealanders”.

Motion carried (MTCB/2018/041)

12     Board Updates

Board members provided updates on activities which included

1      Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board Representative) advised that the Keep New Zealand Beautiful awards were being held on Monday 30 July 2018 at 4 pm at the Dunedin Public Art Gallery.  She commented that the Keep Dunedin Beautiful Clean Up Week was being held 10^th to 16^th September 2018 and advised that she had spoken to Neighbourhood Support who were supportive of this project.

2      Mosgiel Coronation Hall

        Dean McAlwee (Board representative to the Committee) advised that there was no update available.

3      Mosgiel Business Association

No report due to the absence of the Board’s representative.

4      Festival of the Plain

No report due to the absence of the Board’s representative.

5      Communications and Engagement Activities

There was a discussion on the Living Street Aotearoa membership.

13     Board Projects

1      Grants Update

It was noted that the next funding round from the Board’s discretionary fund closed on 31 July 2018.  It was agreed that an advertisement be placed in the Star.

2      Pride in our Place

Phillipa Bain advised that there was no update available.

3      The Taieri Heritage Schools Project

No update was provided due to the absence of Sarah Nitis.

4      Memorial Park Revitalisation

No update was provided due to the absence of Sarah Nitis.

5      Roundabout at the State Highway 1 Exit

No update was provided due to the absence of Martin Dillon.

6      Big Blue Wall Mural

No report due to the absence of Sarah Nitis.

7      Safe Pedestrian and Cycle accessways

No update was provided.

8      Celebrating Local Excellence on the Taieri Project

No update was provided.

9      Mosgiel and Taieri Emergency Response Group Activities

        Joy Davis advised that a combined public information evening with Neighbourhood Support was being held on 18 July 2018 at 7.00 pm at the Mosgiel Bowling Club.

10    Heritage Trail

Dean McAlwee) advised that there was no update available.

11    Beautification

It was agreed that this item would be referred to the Board’s next meeting.

Moved (Phillipa Bain/Joy Davis):

That the Board:

a)     Notes the updates.

b)     Notes the Mosgiel Business Association has gifted the planter boxes to the Mosgiel Community.

d)     Amends the Board Projects as appropriate.

e)     Approves up to $100.00 from the Board’s discretionary fund towards the advertising of the Board’s first funding round.

f)     Approves up to $395.00 from the Board’s discretionary fund towards the advertising of “Taieri over the Tea Leaves” for the 2018/19 year.

Motion carried (MTCB/2018/042)

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

c)     Refers consideration of the funding of up to $2,000.00 from the Board Initiated Project Fund for the purchase of plants for the planter boxes for the August 2018/19 year to the Board’s meeting being held on 29 August 2018.

Motion carried (MTCB/2018/043)

14     Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·      Tree House.

·      Adoption of Dunedin City Council’s 10 year plan.

Moved (Cr Mike Lord/ Maurice Prendergast):

That the Board:

Notes the Council Activities Update

Motion carried (MTCB/2018/044)

15     Items for consideration by the Chair

There were no items for consideration.