Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday
02 October 2018, commencing at 1.00 p.m.
PRESENT
Mayor |
Mayor Dave Cull |
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Deputy Mayor |
Cr Chris Staynes
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Graham McKerracher (Manager, Council Communications Marketing), Nicola Pinfold (Group Manager Community and Planning), Sharon Bodeker (Team Leader Civic), Dave Tombs (General Manager Finance and Commercial), Chris Henderson (Group Manager Waste and Environmental Solutions), Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport), Anna Johnson (City Development Manager), Andrea Jones (Communications Team Leader), Serge Kolman (Procurement Manager), Josh Von Pein (Transport Delivery Manager), Susil Gunathilake (Senior Project Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Owen Graham (Leasing and Land Advisor), Richard Davey (Treasury Manager), Jemma Adams (General Manager DCHL), Keith Cooper (DCHL Director) and Anne Gray (Policy Analyst) |
Governance Support Officer Lynne Adamson
Kristan Mouat (from Brahma Kumari and Co-Principal of Logan Park High School) opened the meeting with a prayer.
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Representatives from 350 Dunedin withdrew from the Public Forum. |
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Council and the Otago Community Trust supported students to attend the Aspiring Leaders Forum 2018. Mhairi Mckenzie Everitt, Lucy Johnston and Jonathon Arrell were in attendance to present on their experiences at the Aspiring Leaders Forum. They advised that the forum was an annual event that brought together a diverse group of likeminded but unique young people with different strengths on a journey of self-exploration, discovery and acceptance. The purpose of the forum was to encourage young people to become better leaders in their sphere of influence – be it community, arts, business, politics or sport. Jonathon, Mhairi and Lucy thanked the Council and emphasised the importance of continuing to support young leaders to attend the forum in the future. |
2.3 Mount Ross Bridge Replacement
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Barry Williams, (Chairperson), other representatives of the Strath Taieri Community Board and Leon Leslie addressed Council on the Mount Ross Bridge replacement. Mr Williams and Mr Leslie commented on the consultation undertaken at the community meeting and questioned why the resolution was in contradiction to the community’s wishes. They commented that they disagreed with the change in alignment of the bridge and requested that a bridge be built with urgency and that the historic stone pillars be stored until a suitable location and use was identified. |
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
Accepts the apology for early departure from Cr Damian Newell and Cr Andrew Whiley for partial departure.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Wilson requested her declaration of interest be updated to reflect that she was now a Trustee of Predator Free Dunedin.
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2018/094) |
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Notes the Executive Leadership Team's Interest Register. Motion carried (CNL/2018/095) |
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
Confirms the public part of the minutes of the Ordinary Council meeting held on 28 August 2018 as a correct record.
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Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Notes the minutes of the Economic Development Committee meeting held on 11 September 2018. |
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Moved (Cr Andrew Whiley/Cr Kate Wilson): That the Council: a) Notes the minutes of the Hearings Committee meeting held on 5 September 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 5 July 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Strath Taieri Community Board meeting held on 5 July 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the West Harbour Community Board meeting held on 11 July 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Saddle Hill Community Board meeting held on 12 July 2018. |
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Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018. |
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A report from Water and Waste advised that in 2013 the Council adopted the Dunedin City Council (DCC) Waste Management and Minimisation Plan (WMMP). The WMMP, in accordance with the Waste Minimisation Act 2008, provided for the allocation of a portion of the Waste Levy funds received from the Ministry for the Environment, for contestable grants. The 10 Year Plan provides for an annual amount of $80,000 from the Waste Levy fund to be allocated for grants to be used for projects and initiatives that encourage waste minimisation and diversion of materials from landfill. |
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The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions on the grants allocation process.
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Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Council:
a) Approves that the grant funding of $80,000 be allocated to three levels of grants as follows: · Waste Minimisation Small Projects grants - $10,000 for individual grants up to $500. · Community Waste Minimisation Project and Events grants - $30,000 for applications of $500 to $5,000. · Waste Minimisation Innovation and Development grants (commercial sector) - $40,000 for applications $5,000 and over. b) Delegates to the Chair of the Grants Subcommittee, or in the event the Chairperson is unavailable to the Deputy Chairperson, the authority to make decisions on Waste Minimisation Small Projects grant applications up to $500. c) Delegates to the Grants Subcommittee the authority to assess and make decisions on Community Waste Minimisation Project and Events grants between $500 and $5,000, and Waste Minimisation Innovation and Development grants for applications for $5,000 and over. |
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A report from Corporate Policy and Customer and Regulatory Services attached the findings of the Hearings Committee following a review of the Local Easter Sunday Shop Trading Policy. The policy was adopted by the Council in December 2017 with a resolution to review the policy 90 days after Easter Sunday 2018. The General Manager Community Services (Simon Pickford), Group manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions. There was a discussion on whether this was an appropriate policy for local government or if it should remain with Central Government. It was noted that this was an issue for local government authorities New Zealand wide and it was agreed that Council would write to the Ministry of Business Innovation and Employment to request changes to the Shop Trading Hours Act 1990 to incorporate appropriate amendments. |
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Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Council:
a) Revokes the Dunedin Local Easter Sunday Shop Trading Policy with a revocation date of 1 January 2019. The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Kate Wilson and Dave Cull (10). Against: Crs Doug Hall, Mike Lord, Conrad Stedman and Lee Vandervis (4).
The division was declared CARRIED by 10 votes to 4 Motion carried (CNL/2018/111)
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Moved (Cr Kate Wilson/Cr Chris Staynes): That the Council: a) Write to the Ministry of Business Innovation and Employment to request the following changes to the Shop Trading Hours Act 1990: o An amendment to provide for a Local Easter Sunday Shop Trading Policy to take effect only if specified conditions are met. o An amendment to section 4 to include hardware/DIY stores. o An amendment to section 5I to increase the notice period to employees to between 16 and 12 weeks before the relevant Easter Sunday.
The Council voted by division
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (12). Against: Crs Aaron Hawkins, Jim O'Malley and Lee Vandervis (3).
The division was declared CARRIED by 12 votes to 3
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Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
That Dunedin City Holdings Ltd representative Keith Cooper (Director Dunedin City Holdings) and Jemma Adams (CEO, Dunedin City Holdings) be permitted to attend the meeting, after the public has been excluded, to speak to Item C5 to provide assistance in relation to the matters to be discussed.
Motion carried (CNL/2018/117) |
The meeting moved into confidential at 3.23 pm and concluded at 4.32 pm
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MAYOR