Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday 30 October 2018, commencing at 1.00 pm
PRESENT
|
Mayor
|
Mayor Dave Cull
|
|
|
Deputy Mayor
|
Cr Chris Staynes
|
|
|
Members
|
Cr David Benson-Pope
|
Cr Rachel Elder
|
|
|
Cr Doug Hall
|
Cr Aaron Hawkins
|
|
|
Cr Marie Laufiso
|
Cr Mike Lord
|
|
|
Cr Damian Newell
|
Cr Jim O'Malley
|
|
|
Cr Lee Vandervis
|
|
|
IN ATTENDANCE
|
Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager Strategy and Governance), Dave Tombs
(General Manager Finance and Commercial Simon Pickford (General Manager
Community Services), Simon Drew (General Manager Infrastructure and Networks),
Adrian Blair (Group Manager Customer and Regulatory Services), Nicola Pinfold
(Group Manager Community and Planning) Nick Sargent (Transport Strategy
Manager), Richard Saunders (Group Manager Transport), (Graham McKerracher
(Manager, Council Communications and Marketing), Tom Dyer (Group Manager 3
Waters), Andrea Jones (Communications Team Leader), Jemma Adams (General
Manager, Dunedin City Holdings Ltd), David Bainbridge (Group Manager Property
Services), Julian Tan (Director, Audit New Zealand) and Trevor Makanza (Audit
New Zealand).
|
Governance Support Officer Lynne
Adamson
1 Opening
Ven
Lhagon Rinpoche and Geshe Losang Dhonyoe (Tibetan Buddhist Centre) opened the
meeting with a prayer.
2 Public
Forum
350 DUNEDIN
Adam Currie and Jonathon Visser
presented on behalf of 350 Dunedin. They tabled a signed poster to support
their views and ideas towards a Fossil Free Dunedin city.
|
3 Apologies
|
|
|
Moved (Mayor
Dave Cull/Cr Chris Staynes):
That the Council:
Accepts the apologies
from Cr Andrew Whiley, Cr Christine Garey and Cr Kate Wilson (absent on
Council business) and from Cr Conrad Stedman.
Motion carried (CNL/2018/125)
|
|
4 Confirmation
of agenda
|
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms the public part
of the agenda with the following alterations:
- In
regard to Standing Order 2.1, Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion carried (CNL/2018/126)
|
5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
The Mayor advised that he had
updated his Register of Interest to include appointments
to United Cities and Local
Governments (UCLG) and Commonwealth Local Government Forum (CLFG).
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Amends the
Elected Members' Interest Register; and
b) Amends the proposed
management plan for Elected Members' Interests.
Motion carried (CNL/2018/127)
|
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Executive
Leadership Team's Interest Register attached as Attachment A.
Motion carried (CNL/2018/128)
|
6 Confirmation
of Minutes
|
6.1 Ordinary
Council meeting - 2 October 2018
|
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 2
October 2018 as a correct record.
Motion carried (CNL/2018/129)
|
|
6.2 Ordinary
Council meeting - 23 October 2018
|
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 23
October 2018 as a correct record.
Motion carried (CNL/2018/130)
|
Minutes of Committees
|
7 Infrastructure
Services and Networks Committee - 15 October 2018
|
|
|
Moved (Cr Jim O'Malley/Cr Doug Hall):
That the Council:
a) Notes the
minutes of the Infrastructure Services
and Networks Committee meeting held on 15 October 2018
b) Takes Part C items of
the minutes of the Infrastructure Services and Networks Committee held on
Monday, 15 October 2018, in the non-public part of the meeting.
Motion carried (CNL/2018/131)
|
|
8 Community
and Culture Committee - 16 October 2018
|
|
|
Moved (Cr Aaron Hawkins/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Community and Culture Committee meeting held on 16 October 2018.
Motion carried (CNL/2018/132)
|
|
9 Planning
and Environment Committee - 16 October 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Damian
Newell):
That the Council:
a) Notes the minutes
of the Planning and Environment Committee meeting held on 16 October 2018
Motion carried (CNL/2018/133)
|
Minutes of Community
Boards
|
10 Waikouaiti
Coast Community Board - 22 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes the minutes
of the Waikouaiti Coast Community Board meeting held on 22 August 2018
Motion carried (CNL/2018/134)
|
|
11 Otago
Peninsula Community Board - 23 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes the minutes
of the Otago Peninsula Community Board meeting held on 23 August 2018
Motion carried (CNL/2018/135)
|
|
12 Strath
Taieri Community Board - 23 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes minutes of
the Strath Taieri Community Board meeting held on 23 August 2018
Motion carried (CNL/2018/136)
|
|
13 Mosgiel-Taieri
Community Board - 29 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes the minutes
of the Mosgiel-Taieri Community Board meeting held on 29 August 2018
Motion carried (CNL/2018/137)
|
|
14 West
Harbour Community Board - 29 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes the minutes
of the West Harbour Community Board meeting held on 29 August 2018
Motion carried (CNL/2018/138)
|
|
15 Saddle
Hill Community Board - 30 August 2018
|
|
|
Moved (Cr David Benson-Pope/Cr Jim
O'Malley):
That the Council:
a) Notes the minutes
of the Saddle Hill Community Board meeting held on 30 August 2018
Motion carried (CNL/2018/139)
|
Reports
|
16
Dunedin City Council Annual Report 2018
|
|
|
A report from Finance asked the Council to approve and
adopt the Annual Report for the Dunedin City Council for the financial year
ended 30 June 2018.
|
|
|
The Director, Audit New Zealand (Julian Tan), Auditor (Trevor
Makanza) tabled the Independent Auditor’s Report on the Annual
Report.
Messrs Tan and Makanza and the General Manager Finance and
Commercial (Dave Tombs) and spoke to the report and responded to questions.
|
|
|
Moved (Cr Mike Lord/Cr Damian Newell):
That the Council:
a) Approves and adopts the Dunedin City Council Annual Report for the
financial year ended 30 June 2018, subject to any minor editing required
between adoption and final publication.
b) Authorises the
Mayor and Chief Executive to sign the Statement of Responsibility on behalf of
Council.
c) Authorises the Mayor and
Chief Executive to sign the Letter of Representation on behalf of Council.
Motion carried (CNL/2018/140)
|
|
17
2018/19 Capital Budget
|
|
|
A report from Finance advised that Council’s 10 year
plan 2018-2028 included a Capital Budget for 2018/19.
The report provided a proposal for items to be bought
forward to the 2018/19 financial year, items proposed to be realigned to
later years and proposed new capital items for approval.
|
|
|
The Director, Audit New Zealand (Julian Tan), and
General Manager Finance and Commercial (Dave Tombs) and Auditor (Trevor
Makanza) spoke to the report and responded to questions and provided comment
on the reasons for the realignment of the budget and movement of projects.
|
|
|
Moved
(Cr Mike Lord/Cr David Benson-Pope):
That the Council:
a) Approves the
range of capital projects not currently part of the 2018/19 Budget, to be
brought forward to the 2018/19 year as shown in Table 1.
b) Approves the
realignment of a range of capital projects currently included in the 2018/19
Budget to later years, as shown in Table 2.
c) Approves the
range of new capital projects to be undertaken in 2018/19, as shown in Table
3.
d) Notes
the financial impact in 2018/19 of the undertaking and realignment of
capital projects which include:
i.
$16.3m of capital expenditure and $3.0m of capital revenue being
bought forward from future years.
ii.
The realignment of $3.0 capital expenditure to future years.
iii.
Introduction of new capital expenditure of $11.4m and new capital
income of $8.0m.
Motion carried (CNL/2018/141) with Cr
Vandervis recording his vote against
|
|
18
Local Alcohol Policy Adoption
|
|
|
A report from Customer and Regulatory Services recommended
that the Dunedin Local Alcohol Policy approved by the Alcohol Regulatory and
Licensing Authority take effect, in its entirety on 1 February 2019.
|
|
|
The General Manager Community Services (Simon Pickford)
and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to
the report and responded to questions.
Staff were thanked for the effort and work undertaken in
progressing the Local Alcohol Policy.
|
|
|
Moved (Cr Aaron Hawkins/Cr Jim
O'Malley):
That the Council:
a) Gives effect to the
Dunedin Local Alcohol Policy, in its entirety, from 1 February 2019.
Motion carried (CNL/2018/142)
|
|
19
Dunedin Waterfront Vision - project update
|
|
|
A report from
Corporate Policy provided an update on the progress made on the
implementation of the waterfront vision, including the engineering and
commercial feasibility work and the development of the business case.
|
|
|
The comprehensive work undertaken by staff and in
particular the Chief Executive Officer (Sue Bidrose) and Group Manager
Community and Planning (Nicola Pinfold) was acknowledged with thanks.
|
|
|
Moved (Cr David Benson-Pope/Cr Doug
Hall):
That the Council:
a) Notes the progress on
the Dunedin waterfront vision and the intention to develop an application to
the Provincial Growth Fund for capital funding.
Motion carried (CNL/2018/143)
|
|
20
Proposed parking changes
|
|
|
Councillor
Staynes withdrew from this item.
A report from
Transport outlined proposed changes to the Council’s parking controls
and sought Council approval to release them for public consultation. The
proposed changes supported the achievement of a safe and efficient transport
network for all modes.
The Group
Manager Transport (Richard Saunders) and Transport Strategy Manager (Nick
Sargent) spoke to the report and responded to questions on the proposed
parking changes.
|
|
|
Moved (Cr Jim O'Malley/Cr Doug Hall):
That the Council:
a) Approves the proposed
parking changes described in the report for public consultation.
Motion carried (CNL/2018/144)
with Cr Vandervis recording his vote against
|
|
21
Meeting Schedule for 2019
|
|
|
A report from Civic sought the adoption of a meeting
schedule for 2019, in accordance with Clause 19(6)(a) of Schedule 7 of the
Local Government Act 2002.
The Team Leader Civic (Sharon Bodeker) spoke to the
report.
|
|
|
Moved (Cr David Benson-Pope/Cr Damian
Newell):
That the Council:
a) Approves the
proposed meeting schedule for 2019 as appended to the report.
b) Notes that the community
boards would confirm their own meeting dates during their meeting round in
November 2018.
Motion carried (CNL/2018/145)
|
|
22
Appointment of Electoral Officer
|
|
|
A report from Civic advised
that under the Local Electoral Act 2001, every local authority must at all
times have an electoral officer appointed. With the passing of the current
electoral officer, Council was now required to appoint a new electoral
officer.
The report recommended that
Anthony Morton from Elections.com be appointed as electoral officer for the
Dunedin City Council.
|
|
|
The Team Leader Civic (Sharon Bodeker) acknowledged the
work the late Pam Jordon undertook as Electoral Officer and responded to
questions on the proposed change.
|
|
|
Moved (Cr Aaron Hawkins/Cr Doug Hall):
That the Council:
a) Approves the
appointment of Anthony Morton as electoral officer for the Dunedin City
Council.
b) Acknowledges the huge
contribution that Pam Jordan made as electoral officer for the Dunedin City
Council, the Otago Regional Council and the District Health Board.
Motion carried (CNL/2018/146)
|
|
Resolution to exclude the public
|
|
Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
|
General subject of the matter to be considered
|
Reasons
for passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Ordinary Council meeting - 2 October 2018 - Public Excluded
|
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
.
|
|
|
C2
Ordinary Council meeting - 23 October 2018 - Public Excluded
|
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C3
Infrastructure Services and Networks Committee - 15 October 2018 - Public
Excluded
|
S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C4
Dunedin City Holdings Group Appointment
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
|
|
|
C5
Arts Representation for the Grants Subcommittee
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
|
S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
|
Personal information
is contained in applicants CVs..
|
|
C6
Provincial Growth Fund
|
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
|
S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
|
The Otago Regional
Economic Development Framework is currently being developed across all
Otago Councils, is an early draft and subject to approval by all Councils..
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item and that
Jemma Adams (General Manager DCHL) be permitted to attend the meeting to
speak to Item C4 and provide assistance in relation to the matters to be
discussed.
Motion carried (CNL/2018/147)
|
The meeting moved into confidential at 2.35 pm and Councillor
Vandervis left the meeting.
The meeting concluded at 3.20 pm
..............................................
MAYOR