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Infrastructure Services and Networks Committee
MINUTES
Minutes of an ordinary meeting
of the Infrastructure Services and Networks Committee held in the Edinburgh
Room, Municipal Chambers,, The Octagon, Dunedin on Monday 15 October 2018,
commencing at 1.00 pm
PRESENT
Chairperson
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Cr Kate Wilson
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Deputy Chairperson
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Cr Jim O'Malley
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Members
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Cr David Benson-Pope
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Mayor Dave Cull
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Mike Lord
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Cr Conrad Stedman
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Cr Damian Newell
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Cr Chris Staynes
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Cr Andrew Whiley
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Cr Lee Vandervis
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Leanne Mash (General Manager Infrastructure and Networks, Acting),
Simon Drew (General Manager Infrastructure and Networks), Dave Tombs (General
Manager Finance and Commercial), Simon Pickford (General Manager Community
Services), John Christie (Director Enterprise Dunedin), Chris Henderson
(Group Manager Waste and Environmental Solutions), Catherine Irvine (Senior
Strategy and Policy Officer), Richard Saunders (Group Manager Transport), Lisa
Clifford (Senior Transportation Engineer), and Nick Sargent (Transport
Strategy Manager)
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Governance Support Officer Jenny
Lapham
1 Public
Forum
There was no Public Forum.
2 Apologies
An apology for absence was
received from Cr Laufiso.
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Moved (Cr Kate Wilson/Cr Jim
O’Malley)
That the Committee:
Accepts the apology from
Cr Laufiso for absence.
Motion carried
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3 Confirmation
of agenda
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Moved (Cr Kate Wilson/Cr Jim O'Malley):
That the Committee:
Confirms the public part
of the agenda with the following alterations:
a)
In regard to Standing Order 2.1,
Option C be adopted in relation to moving and seconding and speaking to
amendments.
Motion carried (INF/2018/034)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Cr Hawkins
advised that he had been appointed to the Otago Museum Trust Board.
Cr Newell advised that Digital
Community Trust had been disestablished.
Cr Lord suggested that there
should be consistency declaring appointments to the Community Boards.
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Moved (Cr Kate Wilson/Cr Jim O'Malley):
That the Committee:
a) Notes/Amends
if necessary the Elected Members' Interest Register attached as Attachment A;
and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Motion carried (INF/2018/035)
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Part A Reports
5 Waste
Futures Project - Update
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In a report
the Group Manager of Waste and Environmental Solutions (Chris Henderson)
provided an update on the Waste Futures 2023 project and responded to
questions from the Committee.
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Moved (Cr Kate Wilson/Cr Rachel Elder):
That the Committee:
a)
Notes the Waste Futures Project update report.
Motion carried (INF/2018/036)
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6 Draft
Waste Minimisation and Management Plan and Draft Waste Assessment - Update
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In a report the Group Manager Waste and
Environmental Solutions (Chris Henderson) provided an update on the Draft
Waste Minimisation and Management Plan (WMMP) and Draft Waste Assessment.
The Dunedin City Council
(Council) was approaching the statutory review period for its existing WMMP
2013. A WMMP Steering Group was appointed in January 2018 and has progressed
the Draft Waste Assessment and the WMMP Review process, which is tracking
concurrently with the Waste Futures Project.
Staff engaged with stakeholders
in the planning process. The stakeholders provided valuable insights on waste
and resource recovery, education, and communication. Representation spanned
community, industry, business, tertiary, sector groups, and other
Councils.
The WMMP Steering Group now
recommends amendments be made to the current WMMP. Further amendments
may need to be incorporated as new information and data become available,
before the Proposed WMMP and Proposed Waste Assessment are completed and
reported to Council in December 2018.
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The Group Manager Waste and Environmental Solutions, Chris
Henderson, and the Senior Strategy and Policy Officer, Catherine Irvine,
spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Aaron
Hawkins):
That the Committee:
a) Notes the
Draft Waste Minimisation and Management Plan.
b) Notes the Draft Waste
Assessment.
Motion carried (INF/2018/037)
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8 Resolution
Reports
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In a report the General
Manager Infrastructure and Networks (Acting), Leanne Mash advised that the
purpose of the report was to inform the Infrastructure Services and Networks
Committee on the status of resolutions that have been adopted by the
Committee since October 2016.
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During the discussion Cr Lee Vandervis left the meeting at
02:46 p.m..
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Moved (Cr Mike Lord/Cr Christine
Garey):
That the Committee:
a) Notes the Resolution
report for the period ending 1 October 2018.
Motion carried (INF/2018/039)
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9 Items
for Consideration by the Chair
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The Chairperson advised that this was Ms Mash’s last
meeting and the Committee thanked her for contribution to the Council.
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Resolution to exclude the public
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Moved (Cr Kate Wilson/Cr David
Benson-Pope):
That the Committee:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Proposed Road Stopping - Walsh Street
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S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion carried (INF/2018/040)
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The meeting went into non-public at
2.49 pm.
The meeting concluded at 3.23 p.m.