Mosgiel-Taieri Community Board



Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Outram Rugby Football Clubrooms, 102 Formby Street, Outram on Wednesday 03 October 2018, commencing at 12.00 pm





Sarah Davie-Nitis



Phillipa Bain

Martin Dillon


Cr Mike Lord

Dean McAlwee


Maurice Prendergast





Kristy Rusher (Chief Legal Officer), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Richard Saunders (Group Manager, Transport), Rachael Eaton (Recreation Planning and Facilities Manager) and Stephen Hogg (Assistant Parks and Recreation Planner)



Governance Support Officer       Wendy Collard




1       Public Forum

1.1    Shirley Connor


Mrs Connor addressed the meeting and expressed her concerns that a company had referred to Mosgiel as “Mosgiel Township” in a radio advertisement. 

Mrs Connor responded to questions from the Board.


2       Apologies


Moved (Martin Dillon/Dean McAlwee):

That the Board:


Accepts the apology from Joy Davis.


Motion carried (MTCB/2018/062)


3       Confirmation of agenda



Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:


Confirms the agenda with the following addition:


New Item – Council Activities Update to be taken before Item 12.


Motion carried (MTCB/2018/063)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/064)


5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 29 August 2018


Moved (Maurice Prendergast/Martin Dillon):

That the Board:


Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 29 August 2018 with the following amendment to Item 9 – Governance Support Officer’s Report:


Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent, had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.


 Motion carried (MTCB/2018/065)


Part A Reports

6       Library Activity Report


A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the activities of the Mosgiel Library and Service Centre as well as the Bookbuses.

The Library Services Manager (Bernie Hawke) and Mosgiel Librarian (Linda Roxburgh) spoke to the report and provided an overview of library usage for 2017/18.  They responded to questions from the Board.

On behalf of the Board, Martin Dillon congratulated staff on great work that they had undertaken in making the programmes at the library as successful as they were.



Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:


a)     Notes the Library Activity Report

Motion carried (MTCB/2018/066)


7       Mosgiel-Taieri Community Board Action List Report


A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List which included:

Parks and Recreation

·                Cemeteries.  A report would be presented to Council on the future cemetery requirements for the city.

·                Memorial Park playground.  It was agreed that Martin Dillon would investigate possible options to present to the Board.

·                Water Stations.  It was noted that Parks and Recreation currently had a review underway.

·                Bench Seat donated by the Taieri Blokes Shed.  The Board were requested to give consideration to alternative locations.

·                Designation process.  The Recreation Planning and Facilities Manager (Rachael Eaton) provided an update on the process to date and on-going.



·                Safe Accessways.  Following discussion, it was agreed that a workshop both the Board and local Principals would be held. 

·                Motorway Off-Ramp.  Staff be requested to contact NZTA for an update.

·                Street calming measures.  The Group Manager, Transport (Richard Saunders) advised that none of the streets meet the criteria for street calming.

·                Elizabeth Avenue. 

It was agreed that the following items would be included on the Action List:


·                Saddle Hill Quarry Update.

·                Foulden Hills Quarry Site - Diatomaceous Earth Ore.


Moved (Phillipa Bain/Martin Dillon):

That the Board:


a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/067)


8       Governance Support Officer's Report


A report from Civic informed the Mosgiel-Taieri Community Board of activities relevant to the Board's area which included:

a)     Project Fund

b)     3 Waters Update


Moved (Cr Mike Lord/Phillipa Bain):

That the Board:


a)     Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/068)


9       Chairperson's Report


A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·                Silverstream School awards presentation for the Heritage Project.

·                Aurora Energy Network

·                Silverstream Valley


Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:

a)         Writes to Aurora Energy Ltd requesting detail on the conditions of the networks within the Board’s Area.

Motion was put and lost


Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:


a)     Notes the Chairperson's report.

b)     Records a vote of thanks with gratitude the work undertaken by the Parks staff in particular the work on the designation

c)     Agrees to facilitating the Silverstream Valley beautification/planting project.

Motion carried (MTCB/2018/069)


10     Board Updates


Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain advised that the AGM had been held.


2      Mosgiel Coronation Hall

        Dean McAlwee advised that there was no update.


3      Mosgiel Business Association

        Sarah Davie-Nitis provided an update and commented that two members of the Business Association had joined the Mosgiel and Taieri Emergency Response Group.


4      Proposed Taieri Aquatic Facilities

        Martin Dillon advised that the fundraising had reached over $3 million.


5      Festival of the Plain

        It was noted that Party in the Park stallholder application form had been completed and registration fee of $25.00 paid.


6      Communications and Engagement Activities

        It was noted that the final 2018 “Taieri over the Tea-Leaves” which would be held on Thursday, 1 November 2018 at Blackstone Café commencing at 2.00 pm.



Moved (Cr Mike Lord/Dean McAlwee):

That the Board:


a)     Notes the updates.

Motion carried (MTCB/2018/070)


11     Board Projects


1      Grants Update

No update was provided


2      Pride in our Place

a)     It was agreed that a proposal for “Pride in our Place” 2019 project be presented to the Board’s next meeting.


3      The Taieri Heritage Schools Project

Sarah Davie-Nitis advised that she had represented the Board at the awards presentation at Silverstream School.


4      Memorial Park Revitalisation

Sarah Davie-Nitis advised that she is working with staff on this.


5      Roundabout at the State Highway 1 Exit

        This project has been closed.  It was anticipated that NZTA will complete the roundabout planting in the new year.


6      Big Blue Wall Mural

No update.


7      Safe Pedestrian and Cycle accessways

Following discussion, it was agreed that Sarah Davie-Nitis and Phillipa Bain would be the lead for the project.



8      Celebrating Local Excellence on the Taieri Project

        Sarah Davie-Nitis commented on Project detail had been attached to the agenda for the Board’s final endorsement.




Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:


a)     Endorses the final brief for the “Celebrating Excellence on the Taieri” project.

b)     Allocates $1714.54 from the Board’s Discretionary Fund towards the promotional campaign related to the launch of the “Celebrating Excellence on the Taieri” project

Motion carried (MTCB/2018/071)



9      Mosgiel and Taieri Emergency Response Group Activities



10    Heritage Trail

        Sarah Davie-Nitis advised that she would be meeting with the relevant staff prior to the Board’s next meeting.


11    Beautification (Planter Boxes)

        Phillipa Bain provided an update on the planter boxes in particular potential options for the future maintenance of them.


12    Playgrounds Brochure

        Sarah Davie-Nitis suggested that the Board might like to give consideration to the publication of a brochure which showed the recreational spaces such as playgrounds within the Board’s area.



Moved (Phillipa Bain/Sarah Davie-Nitis):

That the Board:


a)     Notes the updates.

b)     Endorses the Silverstream Valley beautification project and nominates Sarah Davie-Nitis and Phillipa Bain as joint project leaders.

c)     Nominates Phillipa Bain and Sarah Davie-Nitis as the contacts for the safe access ways project.

f)     Amends the Board Projects as appropriate.

Motion carried (MTCB/2018/072)


13     Council Activities



Councillor Mike Lord provided an update on matters of interest which included:


a)         Mt Ross Bridge; and

b)        DCHL group Annual Reports



Moved (Cr Mike Lord/Chairperson Sarah Davie-Nitis):

That the Board:


a)         Notes the Council Update.

Motion carried (MTCB/2018/073)


12     Items for consideration by the Chair


Martin Dillon requested an update on the Foulden Hills Quarry




The meeting concluded at 3.10 pm.