Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Tuesday 16 October 2018, commencing at 2.57 pm (or at the conclusion of the previous meeting, whichever is later)

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

Members

Mayor Dave Cull

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer), John Christie (Director, Enterprise Dunedin), Dave Tombs (General Manager Finance and Commercial), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Nicola Pinfold (Group Manager Community and Planning); Andrea Jones (Communications Team Leader) and Colin Weatherall (Chairperson, District Licensing Committee)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

Confirms the agenda with the following alteration:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (PLA/2018/007)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)         Notes the Elected Members' Interest Register subject to the changes notified at the Infrastructure Services and Networks Committee meeting; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/008)

     

Part A Reports

5       Annual Report to Alcohol Regulatory and Licensing Authority

 

A report from Customer and Regulatory Services provided an update on the proceedings and operations of the Dunedin District Licensing Committee (DLC) for the year ending 30 June 2018.  The report included statistics on the applications processed by the Committee over the twelve-month period and appended the annual report to the Alcohol Regulatory and Licensing Authority (ARLA).

The Chair of the District Licensing Committee (Colin Weatherall) was invited to the table alongside the Secretary, District Licensing Committee (Kevin Mechen) to speak to the report and respond to questions.  Mr Weatherall spoke of the challenges and commented on the success of Easter weekend 2018 and the Ed Sheeran concerts.

The District Licensing Committee was congratulated on the success with imposed one way door policies and closing times and the work they undertook to ensure Easter weekend enhanced the visitor experience to the city. .

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Annual Report to the Alcohol Regulatory and Licensing Authority.

Motion carried (PLA/2018/009)

 

6       Animal Services Annual Report to the Department of Internal Affairs

 

A report from Customer and Regulatory Services appended the annual report to the Department of Internal Affairs.

The report noted that under Section 10A of the Dog Control Act 1996 territorial authorities were required to publicly report each year on:

·           The administration of their dog control policy and their dog control practices (section 10A (1)); and

·           A variety of dog control related statistics (section 10A (2)).

The Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions on the education provided to schools and methods to enhance knowledge and understanding of treatment of dogs.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

 

a)     Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PLA/2018/010)

 

7       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 September 2018

 

A report from Community and Planning and Customer and Regulatory Services provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

 

The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2018.

Motion carried (PLA/2018/011)

 

8       Items for Consideration by the Chair

 

There were no items identified for consideration by the Chair.

 

 

The meeting concluded at 3.28 pm.

 

 

 

 

 

..............................................

CHAIRPERSON