Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 03 October 2018, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Keith McFadyen

 

Paul Weir

 

 

 

IN ATTENDANCE

Bernie Hawke (Library Services Manager) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

1.1    Fairfield Fitness Group

 

Christine MacDonell addressed the Board on behalf of the funding application from the Fairfield Fitness Group.  She tabled information on the equipment needed for the group and responded to questions.

  

2       Apologies

Apologies were received from Christina McBratney and Cr Conrad Stedman.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

        Accepts the apologies from Christina McBratney and Cr Conrad Stedman.

 

Motion carried (SHCB/2018/023)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2018/024)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/025)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 30 August 2018

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 30 August 2018 as a correct record.

 

Motion carried (SHCB/2018/026)

Part A Reports

6       Library Activity Report

 

A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the Book buses.

The Library Services Manager (Bernie Hawke) spoke to the report and provided an overview on library usage for 2017/18.

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)     Notes the Library Activity Report.

Motion carried (SHCB/2018/027)

 

7       Saddle Hill Community Board Action List

 

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

 

The Transport Delivery Manager (Josh Von Pein) spoke to the transport items of interest which included:

 

Brighton Road, Waldronville – the seal where the fencing and replanting had been undertaken would be completed in November.

 

Blackhead Road Designs – the designs had been completed and would be provided to the Chair.

 

Taieri Mouth Road – the reseal would be undertaken later in the month.

 

Sickels Street Parking – proposed changes would be included in the parking review for public consultation in November.

 

Scroggs Hill Road – Members raised concern with speed issues on Scroggs Hill Road and questioned whether speed bumps could be installed.  Mr Von Pein advised that he did not think speed bumps would be feasible but would investigate further and report back.

 

Following a drive around with staff, the Chair spoke to the parks and recreation items of interest which included:

 

Waldronville Pumping Ground – the Chair requested an update on suggestions for community use of the land.

 

Sportsfields – an update on timeframes for the maintenance/upgrade of sportsfields was requested.

 

Brighton Toilets – the Chair advised that staff had site visited and had identified the work required.

 

Kaikorai Estuary Car Park – The Board had requested that the car park be extended.  The Chair advised that he would discuss this with the Pistol Club first.

 

Brighton BBQ – The Board would like to know if it was possible to move the BBQ currently situated on the land near the Brighton shop to the playground to enable more family/community use.

 

Main Road, Fairfield vegetation – concerns had been raised about the vegetation around the school crossing on Fairfield and staff had agreed that it did not meet Council requirements and would address the issue.

 

Picnic Tables – the Board requested confirmation on whether Council or the Board was responsible for the payment and installation of picnic tables in the area.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2018/028)

 

8       Funding Application

 

On behalf of the Fairfield Group Fitness, Christine MacDonell, applied for between $200 and $1,500 funding for equipment and hall hire at Fairfield School to support the fitness sessions to be held in Fairfield.

 

Moved (Leanne Stenhouse/ Scott Weatherall):

That the Board:

 

a)         Approves the funding application from Fairfield Fitness Group for $200.00  Hall Hire costs to be paid direct to Fairfield School.

Motion carried (SHCB/2018/029)

 

9       Governance Support Officer's Report

 

A report from Civic provided an update activities relevant to the Board area which included:

a)     Discretionary Fund

b)     250th Anniversary of the discovery of Saddle Hill by Captain Cook – the Board requested that staff investigate any central government funding available to support an event.

c)     Southern Coast Community Response Team Get Together

 

 

Moved (Scott Weatherall/ Paul Weir):

That the Board:

 

         a)      Notes the Governance Support Officer’s Report.

b)     Requests staff investigate any central government funding available to support a 250th Anniversary of the discovery of Saddle Hill by Captain Cook event.

Motion carried (SHCB/2018/030)

 

10     Board Updates and Projects

 

Board members will provide updates on activities including:

Keep Dunedin Beautiful – it was noted that the proposed mural for Fairfield Reserve was in progress and the installation would occur in November.  The Board agreed that once completed, they would like to provide a shared lunch for the pupils of Fairfield School who had worked on the project.

OAR Radio – it was agreed that Peter Gouverneur would speak at the next community board slot on OAR Radio.

Greater Green Island – it was noted that the new playground would open on 12 October.

Community Pantries – Ms Stenhouse provided an update on the community pantry project.  She advised that the locations that had been identified to date, the first on Brighton Road near the café, Viscount Road, Waldronville and Westwood.  A location for one in Fairfield was yet to be identified.  Bunnings Warehouse had provided a letter in support of the project pledging a donation of $200 of product per shed.  It was agreed that the quotation from the Green Island Shed for making the sheds would be accepted. -

 

Moved (Leanne Stenhouse/Paul Weir):

That the Board:

 

a)     Approves $1500.00 to be paid to The Green Island Shed to make three Community Pantries.

Motion carried (SHCB/2018/031)

 

11     Chairperson's Report

 

The Chair provided an update on items of interest which included:

·               Transportation

·               Working Bee

·               Civil Defence

·               Community Service

·               Freedom Camping

·               Christmas Get Together – It was agreed that the Christmas get together would be held on Friday 2 November at the Village Green, Sunnyvale.

·               Next Meeting – it was agreed that the date of the next meeting would Tuesday 20 November and it would be held in the Otaru Room, Civic Centre with a workshop beforehand.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the report.

Motion carried (SHCB/2018/032)

 

12     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting.

 

 

13     Items for Consideration by the Chair

 

-      The Board requested an update on Community Halls as discussed at previous meetings with staff.

-      Mr McFadyen advised that he would be an apology for the next meeting.

 

The meeting concluded at 4.50 pm.

 

 

 

 

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CHAIRPERSON