West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 03 October 2018, commencing at 5.30 pm
PRESENT
Chairperson |
Steve Walker |
|
Deputy Chairperson |
Trevor Johnson |
|
Members |
Francisca Griffin |
|
|
Ange McErlane |
|
|
Jan Tucker |
|
|
Cr Aaron Hawkins |
|
IN ATTENDANCE |
Graham McKerracher (Communications and Marketing Manager) and Merrin McCrory (Asset and Commercial Manager) |
Governance Support Officer Jennifer Lapham
The Chairperson advised that both speakers had withdrawn from the public forum. |
The Chairperson advised that an apology had been received from Ryan Jones. . |
Moved (Steve Walker/Aaron Hawkins): That the Board: Accepts the apology from Ryan Jones.
|
|
Moved (Steve Walker/Francisca Griffin): That the Board:
Confirms the agenda noting the withdrawal of Item 7, Project Fund Application.
|
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Steve Walker/Ange McErlane): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2018/057) |
|
Moved (Steve Walker/Ange McErlane): That the Board:
Confirms the minutes of the West Harbour Community Board meeting held on 29 August 2018 as a correct record.
|
|
This item was withdrawn. |
|
In a report the Governance Support Officer provided an update on activities relevant to the Board was provided including: · Project Fund · Sims Building Engagement · Action List
|
|
A discussion took place on the Sims Building Engagement and the purpose for submitters presenting their ideas to the Board. Members sought clarification on the process, who would make the final decision and if submitters would have the right to speak to Councillors as well as the Board.
|
|
Moved (Trevor Johnson/Aaron Hawkins): That the Board: a) Agree to commence the 21 November 2018 meeting earlier, if required, to hear submissions on the future of the Sims Building.
Motion carried (WHCB/2018/060)
|
|
A discussion took place on the Action List with a number of amendments being made.
|
|
Moved (Steve Walker/Aaron Hawkins): That the Board:
a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate |
|
Cr Hawkins provided an update on matters of interest including his Notice of Motion relation to the speed limit in Port Chalmers, and the Council had supported it. He advised that the Mayor to discuss the matter. He advised that the Waste Minimisation Fund had been signed off and that the Council had not approved trading on Easter Sunday. He also commented that the 2GP should be released in November. |
|
|
12 Notification of Items for Consideration by the Chairperson |
|
|
|
|
There were no items notified.
|
|
|
The meeting concluded at 6.30 pm .
..............................................
C H A I R P E R S O N