West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 03 October 2018, commencing at 5.30 pm





Steve Walker


Deputy Chairperson

Trevor Johnson



Francisca Griffin



Ange McErlane



Jan Tucker



Cr Aaron Hawkins





Graham McKerracher (Communications and Marketing Manager) and Merrin McCrory (Asset and Commercial Manager)


Governance Support Officer       Jennifer Lapham




1       Public Forum

The Chairperson advised that both speakers had withdrawn from the public forum.


2       Apologies

The Chairperson advised that an apology had been received from Ryan Jones.


Moved (Steve Walker/Aaron Hawkins):

That the Board:

        Accepts the apology from Ryan Jones.


Motion carried (WHCB/2018/055)


3       Confirmation of agenda



Moved (Steve Walker/Francisca Griffin):

That the Board:


Confirms the agenda noting the withdrawal of Item 7, Project Fund Application.



Motion carried (WHCB/2018/056)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Steve Walker/Ange McErlane):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/057)


5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 29 August 2018


Moved (Steve Walker/Ange McErlane):

That the Board:


Confirms the minutes of the West Harbour Community Board meeting held on 29 August 2018 as a correct record.


 Motion carried (WHCB/2018/058)

Part A Reports

6       Library Activity Report


In a report the Library Services Manager provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the activities of the Port Chalmers Library and Service Centre.


Moved (Aaron Hawkins/Trevor Johnson):

That the Board:


a)     Notes the Library Activity Report

Motion carried (WHCB/2018/059)


7       Funding Applications


This item was withdrawn.


8       Governance Support Officers Report


In a report the Governance Support Officer provided an update on activities relevant to the Board was provided including:

·           Project Fund

·           Sims Building Engagement

·           Action List



A discussion took place on the Sims Building Engagement and the purpose for submitters presenting their ideas to the Board.  Members sought clarification on the process, who would make the final decision and if submitters would have the right to speak to Councillors as well as the Board.



Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)    Agree to commence the 21 November 2018 meeting earlier, if required, to hear submissions on the future of the Sims Building.


 Motion carried (WHCB/2018/060)



A discussion took place on the Action List with a number of amendments being made.



Moved (Steve Walker/Aaron Hawkins):

That the Board:


a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2018/061)


9     Board Representation and Areas of Responsibility



a)     Port Environment Liaison Committee


Ange McErlane provided an update on the activities of the Committee.


b)     Ravensdown Community Liaison Group


Trevor Johnson provided an update from the Community Liaison Group, he expressed concern regarding Kiwi Rail using land beside the walkway for the processing of logs.  He was concerned that this was a Health and Safety issue.


c)     Keep Dunedin Beautiful


The Chairperson advised that the AGM had been held and Jan Tucker had been re-elected as Chairperson and himself as Deputy Chairperson.


d)     Funding Applications Report Back


Francisca Griffin advised that she was following up on the outstanding report backs.


e)     West Harbour Beautification Trust


The Chairperson advised that trees purchase and been approved and the next section of sycamore removal was ready to commence.


f)     Policing Issues – Jan Tucker


Jan Tucker expressed concern regarding the level of policing in the area.  She commented that the local police officer was often deployed into Central Dunedin.  Members were concerned about the lack of policing during the cruise ship season.  It was agreed the Chairperson would contact the local Area Commander to discuss the issue. 


g)     Vision Port Chalmers


        Jan Tucker provided an update on the activities of Vision Port Chalmers. 


h)     Access Radio


Francisca Griffin advised that Ryan Jones had attended the last session.  It was agreed that Jan Tucker  would attend the session in October.





10     Chairperson's Report


The Chairperson provided an update on matters of interest including:

a)     Dion’s Place – The sign has been approved and will be made without charge.

b)     A request had been made from some local shop keepers for a signage to the Whale Mural.  Members felt that it was not necessary to provide a sign as it was easily located. 


c)     Aurora Electricity has undertaken an upgrade of some power poles which would involve Quarantine Island would consult with affected parties.

d)     That the people who had spoken regarding the dog park have been in touch with the relevant Council department.


e)     That there was some concern regarding the farewelling of cruise ships and the lack of tangata whenau involvement.  A meeting was being held to discuss the matter.


f)     That the issues surrounding the Ravensbourne Boat Club were being progressed.  He had written to the Otago Regional Council and had a response from the Chairman.


g)     Francisca Griffin advised that Food Share was not interested in having a food pantry outside the hall, but a local resident may progress the matter.



Moved (Steve Walker/Trevor Johnson):

That the Board:

a)         Notes the Chairperson’s report.


Motion carried (WHCB/2018/062)


11     Council Activities


Cr Hawkins provided an update on matters of interest including his Notice of Motion relation to the speed limit in Port Chalmers, and the Council had supported it.  He advised that the Mayor to discuss the matter.  He advised that the Waste Minimisation Fund had been signed off and that the Council had not approved trading on Easter Sunday.  He also commented that the 2GP should be released in November.




12     Notification of Items for Consideration by the Chairperson





There were no items notified.






The meeting concluded at 6.30 pm .