Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 26 November 2018, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Graham McKerracher (Manager, Council Communications and Marketing), Robert West (Group Manager Parks and Recreation) Paul Coffey (Senior Community Advisor), Nicola Pinfold (Group Manager Community and Planning), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Maria Ioannou (Corporate Policy Manager), Glenn Mitchell (Emergency Management Officer), Alana Reid (Manager Housing) and Hoani Yates (Policy Advisor)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Ruth Groffman from the Church of Scientology opened the meeting with a prayer.

2       Public Forum

2.1    South Dunedin Hub

 

Eleanor Doig (South Dunedin Community Network Chair) addressed the Council on the South Dunedin Hub and spoke on the need for the community to have a permanent hub to replace the existing pop-up facility.

 

Ms Doig advised that the project was not budgeted to begin until 2020 yet initial discussions had begun in 1989.  She implored Council to act now while the impetus was there for community investment and involvement.

 

Ms Doig responded to questions and commented that to delay the project would risk missing the current momentum created.

 

 

 

2.2    2017 Reserves and Beaches Bylaw

 

Jane Davidson from the Purakanui/Long Beach coastal community addressed the Council on the implementation plan of the 2017 Reserves and Beaches Bylaw.

Ms Davidson commented that she believed Council needed to provide more education to the public about the rules prohibiting vehicles from the city’s beaches.  She advised that there was either a lack of signage, or signage which she believed was inadequate. 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

        Extends the Public Forum.

 

Motion carried (CNL/2018/124)

 

Ms Davidson commented that she had spoken with both visitors and residents and they appeared to be unaware of the new rules.  She urged Council to rectify the problem with urgency as the summer and tourism season was approaching.

 

Councillors advised that similar concerns had been raised in other communities and requested an update be provided.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (CNL/2018/125)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes/ the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/126)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/127)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 30 October 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 October 2018 as a correct record.

 

 Motion carried (CNL/2018/128)

  Minutes of Committees

7       Audit and Risk Subcommittee - 26 April 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 26 April 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 26 April 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/129)

 

8       Audit and Risk Subcommittee - 14 June 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 14 June 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 14 June 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/130)

 

9       Audit and Risk Subcommittee - 31 August 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 31 August 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Friday, 31 August 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/131)

 

Minutes of Community Boards

10     Waikouaiti Coast Community Board - 26 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 26 September 2018.

Motion carried (CNL/2018/132)

 

11     Strath Taieri Community Board - 27 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 27 September 2018.

Motion carried (CNL/2018/133)

 

12     Otago Peninsula Community Board - 27 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 27 September 2018.

Motion carried (CNL/2018/134)

 

13     Saddle Hill Community Board - 3 October 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 3 October 2018.

Motion carried (CNL/2018/135)

 

14     West Harbour Community Board - 3 October 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes of the minutes of the West Harbour Community Board meeting held on 3 October 2018.

Motion carried (CNL/2018/136)

 

Reports

15     Temporary Alcohol Ban for Orientation 2019

 

A report from Customer and Regulatory Services advised that Council had received a request to implement a temporary alcohol ban in an area surrounding the Forsyth Barr Stadium during Orientation 2019.

 

The Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Mike Lord):

That the Council:

 

a)     Approves the implementation of a temporary alcohol ban for the following days and times:

i)      Wednesday 20 February 2019 from 6pm to 12 midnight;

ii)     Thursday 21 February 2019 from 6pm to 1am the following day;

iii)    Friday 22 February 2019 from 5.30pm to 11.30pm; and,

iv)    Saturday 23 February 2019 from 6pm to 1am the following day,

in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

Motion carried (CNL/2018/137)

 

16     Everton Road Subdivision - Local Purpose Reserve (Road) - Proposed Road to Vest

 

A report from Transport noted that Council owned a small section of land at the end of Brugh Place, Dunedin which was held as Local Purpose (Road) Reserve.

The report recommended that the land be changed from Local Purpose (Road) Reserve to legal road.

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

 

a)     Resolves that under Section 111 of the Reserves Act 1977 the Local Purpose (Road) Reserve defined as Lot 100 on DP 16775 be dedicated as legal road.

Motion carried (CNL/2018/138)

 

17     Mayor's Task Force for Housing Interim Report November 2018

 

A report from Community and Planning and Property requested Council consider the attached Mayor’s Taskforce for Housing (MTFH) Interim Report November 2018.

 

The Director Enterprise Dunedin (John Christie), Housing Manager (Alana Reid) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to questions on identified shortfalls in affordable community housing.

 

A Dunedin Housing Action Plan would need to be implemented to support and progress the work on affordable housing.  It was noted that there was currently insufficient resource available to progress the project therefore it would need to be addressed as part of the Annual Plan 2019/20.

 

The taskforce group and staff were thanked for all the work undertaken on the project.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

1.    Notes the interim report from the Mayor's Taskforce for Housing (MTFH);

2.    Adopts the initial recommendations of the MTFH, to be prioritised during the development of a Dunedin Housing Action Plan (DHAP); and

3.    Notes that there was currently insufficient resourcing available for the DHAP to progress as required, and would need to be considered as part of the Annual Plan 2019/20.

Division

The Council voted by division:

 

For:            Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (14).

      Against:       Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2018/139)

 

18     DCC submission on the National Disaster Resilience Strategy

 

A report from Corporate Policy provided a draft Dunedin City Council (DCC) submission letter to the Ministry of Civil Defence & Emergency Management, on the proposed National Disaster Resilience Strategy. 

 

The General Manager City Services (Sandy Graham); Corporate Policy Manager (Maria Ioannou) and Emergency Management Officer (Glenn Mitchell) spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

 

a)     Approves the draft submission letter as attached to the report.

Motion carried (CNL/2018/140)

 

Part A Reports

19     DCC submission: a new independent infrastructure body (restrospective)

 

A report from Corporate Policy sought retrospective approval of the Dunedin City Council submission on a new independent infrastructure body as submitted to the New Zealand Treasury on 26 October 2018.

 

 

The General Manager Infrastructure Services (Simon Drew) and Corporate Policy Manager (Maria Ioannou) spoke to the report and provided information on the submission.

 

 

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Council:

 

a)     Approves retrospectively the DCC submission to Treasury on a new independent infrastructure body.

Motion carried (CNL/2018/141) with Cr Vandervis recording his vote against

              

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 October 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Audit and Risk Subcommittee - 26 April 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C3  Audit and Risk Subcommittee - 14 June 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C4  Audit and Risk Subcommittee - 31 August 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C5  Waterfront development application for funding

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The Provincial Growth Fund application process is a competitive process and the information contained in this report and attachments are commercially sensitive..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That John MacFarlane (Consultant, Beca Ltd) be permitted to attend the meeting, after the public has been excluded, to speak to Item C5 to provide assistance in relation to the matters to be discussed.

 

Motion carried (CNL/2018/142)

 

 

The meeting moved into confidential at 3.00 pm and concluded at 4.02 pm

 

 

 

 

 

..............................................

MAYOR