Grants Subcommittee

Biodiversity, Community, Community Events, Community Arts, Professional Theatre,  Creative Communities Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 19 November 2018, commencing at 9.00 am

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Andrew Whiley
Members	Nick Austin	John Barkla
	Carolyn Campbell	Amanda Dyer
	Cr Christine Garey	Peter Hayden
	Hannah Molloy	Lois Scott
	Desiree Williams

IN ATTENDANCE

Joy Gunn (Manager Community Development and Events), Paul Coffey (Senior Community Advisor), Rema Smith (Community Advisor), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Nick Dixon (Group Manager Ara Toi), Garreth Kyle (Research and Monitoring Officer), Richard Ewans (Biodiversity Advisor) and Marilyn Anderson (Community Events Advisor)

Governance Support Officer       Rebecca Murray

Cr Whiley chaired the meeting.

1       Public Forum

There was no Public Forum.   

2       Apologies

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Subcommittee:

Approves the apology received from Cr Laufiso and apology for lateness from Cr Hawkins.

Motion carried

3       Confirmation of agenda
	Moved (Cr Christine Garey/Lois Scott): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2018/032)

The new Grants Subcommittee members were welcomed.  Carolyn Campbell (Manawhenua Representative) and Peter Hayden (Arts Sector Representative) introduced themselves to the Subcommittee.

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Peter Hayden advised an interest in Wild Dunedin (Wife – Administrator/Organiser), John and Anna Caselberg Trust (Trustee/Member) and Stage South (Member).

Nick Austin advised an interest in the University of Otago Hocken Collections – Uare Taoka o Hākena Department (Employee).

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Subcommittee:

a)     Amends the Elected or Independent Members' Interest Register;

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2018/033)

Part A Reports

5       Dunedin Biodiversity Fund - Applications to the September 2018 Funding Round

A report from Community and Planning provided a copy of the applications for the Dunedin Biodiversity Fund for the September 2018 funding round. 

The Research and Monitoring Officer (Garreth Kyle) and Biodiversity Officer (Richard Ewans) spoke to the report.  They advised that ten applications had been received, with the total funding amount requested being $30,186, which was less than the $40,000 funding available for the funding round.

There was an in-depth discussion on the applications which were assessed according to the fund and prioritisation criteria.

Peter Hayden declared a conflict of interest in the biodiversity applications as he had made a submission.  He left the room at 9.15am.

The meeting adjourned at 10.00am and reconvened at 10.24am.

Moved (Cr Christine Garey/Carolyn Campbell):

That the Subcommittee:

a)     Approves the following funding:

Name	Approved funding
2018-07    Braes Farm Ltd	$475.00
2018-09    Orokonui Ecosanctuary	$5,000.00
2018-12    Quarantine Island Community	$2,051.00
2018-14    Peter Hayden MNZM	$1,121.00
2018-16    Katie Barnes with clarification of structure ownership and           consents.	$4,750.00
2018-08    Michael and Sacha McNabb for the gorse control	$1,000.00
2018-10    GV & VM Kerr	$5,000.00
2018-15    Araiteruru Marae	$2,340.00
Total	$21,737.00

Motion carried (GS/2018/034)

Moved (Cr Christine Garey/Carolyn Campbell):

That the Subcommittee:

        a)     Declines the following funding:

Name

2018-11    Dunedin Environment Centre declined as grant is only for labour

2018-13    Brent Smith but encouraged to resubmit with a more appropriate              plant list

Motion carried (GS/2018/035)

6       Dunedin Biodiversity Fund - Final Reports on Completed Projects
	A report from Community and Planning provided a summary of the grants completed since the April 2018 funding round. The report noted that three project reports had been received from recipients of previous funding rounds of the Dunedin Biodiversity Fund.  The final reports presented satisfied the grant conditions and outlined how the projects were completed. It was advised that all approved funding was claimed from the three projects completed since the April 2018 subcommittee meeting.
	Moved (Cr Christine Garey/Desiree Williams): That the Subcommittee: a)     Notes the Dunedin Biodiversity Fund – final reports on completed projects. Motion carried (GS/2018/036) John Barkla left the meeting and Peter Hayden re-entered the meeting at 10.43am.

7       Community and Creative Communiites Grants September 2018

Community Grants

The Manager Community Development and Events (Joy Gunn) took the report as read.  The Senior Community Advisor (Paul Coffey) and the Community Advisor (Rema Smith) spoke to the funding applications and responded to members questions.

Cr Christine Garey declared an interest in items No. 2 Curtain Bank and No. 21 Parkinson’s New Zealand, and withdrew from the table while these applications were discussed.

Lois Scott declared an interest in No. 12 Presbyterian Support Otago and withdrew from the table while this application was discussed.

Moved (Cr Christine Garey/Desiree Williams):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
1      Chai and Chat	$2,000.00
3      Downie Stewart Foundation Moana House Programme	$1,550.00
4      Dunedin Community Transport Trust	$4,200.00
5      English Language Partners Dunedin	$4,200.00
7      Lending Matters Dunedin (Presbyterian Support Otago         are the fundholder)	$3,000.00
8      Shakti Ethnic Women’s Support Group Dunedin	$4,200.00
9      Taieri Christian Care Trust	$4,200.00
10    ChatBus	$4,200.00
11    Otago Youth Wellness Trust	$4,200.00
13    The Scout Association of New Zealand	$4,200.00
14    Youthline Otago Inc	$4,200.00
15    SeniorNet Otago Inc	$4,200.00
16    Alzheimer’s Society Otago Inc	$4,200.00
17    Aphasia New Zealand (AphasiaNZ Charitable Trust	$3,000.00
18    CCS Disability Action Otago Inc	$2,500.00
19    Dunedin Community Learning Centre	$4,200.00
20    Otago Multiple Sclerosis Society Inc	$4,200.00
22    The Brain Injury Association (Otago) Inc	$2,800.00
23    The Hearing Association Dunedin Branch Inc	$4,200.00
24    Andersons Bay Community Kindergarten	$860.00
25    Brighton Pony Club	$1,000.00
26    Ignite Consultants	$4,200.00
27    Waikouaiti/Palmerston Toy Library	$1,000.00
28    Garden to Table	$4,000.00
31    The Balmacewen Lions Club Inc condition plan for         maintenance	$1,500.00
Total	$82,010.00

Motion carried (GS/2018/037)

Moved (Nick Austin/Peter Hayden):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
2      Curtain Bank	$4,200.00
12    Presbyterian Support Otago	$3,500.00
21    Parkinson’s New Zealand	$4,200.00
Total	$11,900.00

Motion carried (GS/2018/038)

Moved (Cr Christine Garey/Desiree Williams):

That the Subcommittee:

a) Declines funding requests as follows:

Name

6      Koru Dunedin Migrant Support (also known as the Refugee Support         Centre) - The Subcommittee acknowledges the work of this new group         but have declined to fund in this instance.  Staff are to work with         the group on how it will record and evaluate its work and the value         and satisfaction with former refugees not already being supported         through the Red Cross programme.  With this work completed, the         Subcommittee encourage an application to the March round.

29    Methodist Mission Southern - The Subcommitteee acknowledged that in         the past the Methodist Mission received two grants each year as it         took over the operation of Arahina House in Mosgiel.  This service no         longer exists, therefore the logic of receiving more than one grant no         longer applies. The Methodist Mission had received both City Service         and City Project grants this year.

30    Blueskin Resilient Communities Trust - The subcommittee noted that         the Trust had received a Place Based Community Grants fund (Place         based groups can only receive one grant in a 12 month period for         community development work).  It was also noted that other place         based groups are working with Emergency Management Services         without additional funding from the Dunedin City Council.

Motion carried (GS/2018/039)

The meeting adjourned at 12.11pm and reconvened at 12.38pm.

Community Art Grants

The Relationship Manager – Creative Industries and Strategic (Kirsten Glengarry) introduced herself to the Subcommittee members.  She spoke to the applications and responded to members questions.

Cr Aaron Hawkins entered the meeting at 12.49pm.

Peter Hayden declared an interest in No. 6 Anna and John Caselberg Charitable Trust and Dunedin Wildlife Trust and withdrew from the table while these applications were discussed.

Carolyn Campbell declared an interest in No. 2 Te Roopu Tautoko Ki Te Tonga and withdrew from the table while this application was discussed

Cr Aaron Hawkins declared an interest in No. 7 Trickster and No. 8 Metonymic Trust and withdrew from the table while these applications were discussed.

Moved (Cr Christine Garey/Lois Scott):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
1      Community Arts and Circus Trust New Zealand	$4,000.00
2      Te Roopu Tautoko Ki Te Tonga	$3,000.00
3      Orokonui Ecosanctuary	$3,000.00
4      Down in Edin Magazine	$4,000.00
5      Taieri Dramatic Society Inc	$1,500.00
6      Anna and John Caselberg Charitable Trust	$1,500.00
7      Trickster	$5,000.00
8      Metonymic Trust	$4,000.00
9      NZ Music Managers Forum	$1,500.00
10    Little Scorpion Productions	$5,000.00
11    Allbell Artist Studios – Erica Sklenars	$2,500.00
Total	$35,000.00

Motion carried (GS/2018/040)

Moved (Cr Christine Garey/Lois Scott):

That the Subcommittee:

a) Declines the following funding application:

Name

Dunedin Wildlife Trust - staff to work with the applicant to research other applicable funding avenues.

Motion carried (GS/2018/041)

Professional Theatre Grants

Cr Aaron Hawkins chaired the meeting from 1.21pm.

Cr Aaron Hawkins acknowledged the passing of dancer and choreographer Douglas Wright and photographer Peter Peryer, two national figures of which the loss would be felt locally. 

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

a) Congratulates Marilynn Webb for being awarded the Nga Tohu a Ta Kingi Ihaka for her lifetime of achievement in art and leadership as a Māori artist, which was awarded at the Creative New Zealand Te Waka Toi Awards.   

Motion carried (GS/2018/042)

Cr Aaron Hawkins declared a conflict of interest in No. 3 Afterburner and No. 4 Ruth Carraway and withdrew from the table while these applications were discussed. 

Desiree Williams declared a conflict of interest with No. 4 Ruth Carraway and withdrew from the table while this application was discussed.

Cr Christine Garey declared a conflict of interest in No. 5 Wolfgang Creative and withdrew from the table while this application was discussed.

Cr Aaron Hawkins withdrew from the meeting while Afterburner and Ruth Carraway were discussed and Cr Andrew Whiley chaired the meeting from 1.45pm to 1.50pm.

Cr Aaron Hawkins chaired the meeting from 1.50pm.

Moved (Cr Andrew Whiley/Hannah Molloy):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
1      The Unity Creative – Charlie, Estelle and the Poppazoid         School Tour	$10,000.00
2      WAITI Productions Ltd	$8,000.00
4      Ruth Carraway	$5,500.00
6      University of Otago	$10,000.00
8      Arcade Theatre Company	$17,500.00
Total	$51,000.00

Motion carried (GS/2018/043)

Moved (Peter Hayden/Lois Scott):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
5      Wolfgang Creative PH, LS / MC Cr G stood aside	$9,500.00

Cr Christine Garey withdrew.

Motion carried (GS/2018/045)

Moved (Peter Hayden/Carolyn Campbell):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
7      Ruaimoko Charitable Trust PH, CC / MC	$9,500.00

Motion carried (GS/2018/046)

Moved (Cr Aaron Hawkins/Hannah Molloy):

That the Subcommittee:

a) Declines a funding application as follows:

Name

The Unity Creative – New Project’ devising workshop with John Bolton

Motion carried (GS/2018/047)

Creative Communities Grants

The Relationship Manager – Creative Industries and Strategic (Kirsten Glengarry) spoke to the applications and responded to members questions.

Cr Aaron Hawkins declared a conflict of interest with No. 7 Abby Howells, No. 8 The Dangerfield and Vladevescu Steampunk Theatre, No. 10 Form and Compression v3.0, No. 15 The Down Low Theatre Company, No. 17 Lily Jay Ross and Jordan Dickson, No. 19 Holly Aitchison and withdrew from the meeting while these applications were discussed.  Cr Whiley chaired the meeting.

The meeting was adjourned at 2.52pm and reconvened at 3.00pm. Cr Aaron Hawkins Chaired the meeting.

It was noted that the meeting would exceed the allowable timeframe of six hours and therefore would need to be extended as set out in standing order 4.2.

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

a)     Resolved to continue the meeting beyond six hours as set in accordance         with Standing Order 4.2.

Motion carried (GS/2018/048)

Moved (Desiree Williams/Hannah Molloy):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
1      iD Dunedin Fashion Society Inc	$1,000.00
3      Script to Screen	$1,800.00
7      Abby Howells	$1,770.00
14    Dunedin Midwinter Celebrations	$2,000.00
17    Lily Jay Ross and Jordan Dickson	$2,760.00
Rad Dunedin Ltd	$1,500.00
Total	$10,830.00
Cr Aaron Hawkins withdrew

Motion carried (GS/2018/049)

Moved (Hannah Molloy/Cr Christine Garey):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
2      Dunedin Opera Company (Opera Otago)	$1,000.00
4      East Otago Musical Theatre Inc	$1,200.00
5      Scout Association of NZ Otago Gang Show	$1,000.00
6      Taieri Dramatic Society Inc	$1,500.00
8      The Dangerfield and Vladevescu Steampunk Theatre	$716.00
9      Dunedin Chinese Art/Instrument Association	$1,000.00
10    Form and Compression v3.0	$1,700.00
11    Dunedin Theatre Reviewers’ Collective	$1,000.00
12    Christine Keller	$1,500.00
13    Struck by Lightning Ltd	$2,000.00
15    The Down Low Theatre Company	$800.00
16    Hills Radio Trust/OAR FM Dunedin (Otago Access         Radio)	$2,000.00
18    Kaitrin McMullan and Brydee Strang	$2,000.00
19    Holly Aitchison	$1,200.00
20    Sweet Adelines International NZ Region Inc	$1,500.00
21    South Dunedin Business Association	$2,000.00
22    Youthline Otago Inc	$3,000.00
23    Connected Media Trust	$1,000.00
25    New Edinburgh Folk Club	$1,500.00
26    Poems in the Waiting Room (NZ)	$1,000.00
27    Trickster	$1,500.00
28    The Waitati Music Festival Inc	$3,000.00
Total	$33,116.00

Motion carried (GS/2018/050)

Moved (Carolyn Campbell/Peter Hayden):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
24    Baroque Music Community and Educational Trust of         New Zealand	$1,054.00

Motion carried (GS/2018/051)

Moved (Hannah Molloy/Cr Christine Garey):

That the Subcommittee:

a) Declines the funding applications as follows:

Name

Richard Carlos Torr

Fraser Thompson

Motion carried (GS/2018/052)

Nick Austin and Peter Hayden left the meeting at 3.10pm.

Small Projects and Neighbourhood Matching Grants and Landfill Grants

The report noted the applications approved by the Chairperson for grants under $500.00 from 1 April to 28 September 2018 and the Annual Landfill Grants Allocated for Landfill use by Non-Profit Organisations.

Amanda Dyer declared a conflict of interest with the Roslyn Bowling Club and withdrew from the table while this application was discussed.

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Subcommittee:

a)     Notes the funding allocated between 1 April and 28 September 2018 for Small Project, Neighbourhood Matching and Landfill Grants.

Motion carried (GS/2018/053)

Community Event Grants

Cr Aaron Hawkins left the meeting at 3.14pm and Cr Andrew Whiley chaired the meeting.

Lois Scott declared a conflict of interest with the Valley Project and withdrew from the table while this application was discussed.

The Community Events Advisor (Marilyn Anderson) spoke to the applications and responded to members questions.

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Subcommittee:

a)     Approves the funding as follows:

Name	Approved funding
1      Royal New Zealand Pipe Band Association-Otago         Centre	$2,000.00
2      Otago University Sri Lankan Students’ Association	$400.00
3      Otago Scout Gang Show	$2,000.00
4      Dunedin Ice Staking Club	$2,100.00
5      The Valley Project	$2,350.00
6      The Waitati Music Festival Inc	$3,000.00
7      Dunedin Poultry, Pigeon & Cage Bird Club Inc	$2,000.00
8      Piping and Dancing Association of New Zealand Inc –         Otago Centre	$3,000.00
9      NZ Chinese Association, Otago & Southland Branch Inc	$2,000.00
10    Festival of the Plain Inc	$3,000.00
11    Nook & Cranny Music Festival	$2,500.00
13    Mosgiel Memorial RSA	$925.00
14    Weet-Bix Foundation	$1,400.00
15    Dunedin Burns Club	$3,500.00
16    Otago Rose Society Inc	$600.00
17    Brighton Gala Experience	$1,900.00
18    Otago Cricket Association	$3,000.00
19    Vintage Car Club	$1,500.00
20    New Edinburgh Folk Club	$3,000.00
Total	$40,175.00

Motion carried (GS/2018/054)

Moved (Desiree Williams/Hannah Molloy):

That the Subcommittee:

a) Declines the funding applications as follows:

Name

The Social Experiment

Pioneers Childcare

Motion carried (GS/2018/055)

The meeting concluded at 3.34pm.

..............................................

CHAIRPERSON