Toitū Otago Settlers Museum Board

MINUTES

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 07 November 2018, commencing at 9.00 am

PRESENT

Chairperson	Phil Dowsett
Members	Cr Rachel Elder	Cr Doug Hall
	Susan Schweigman

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Cam McCracken (Acting Director of Toitū Otago Settlers Museum)

Governance Support Officer       Rebecca Murray

1       Apologies
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: Accepts the apologies from Cr Aaron Hawkins and Peter Smith. Motion carried (TOSM/2018/029)

2       Confirmation of agenda
	Moved (Mr Phil Dowsett/Cr Rachel Elder): That the Board: Confirms the agenda with the following addition of adopting the Meeting Schedule for 2019. Motion carried (TOSM/2018/030)

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

a)     Notes the Elected or Independent Members' Interest Register

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2018/031)

4       Confirmation of Minutes

4.1    Toitū Otago Settlers Museum Board meeting - 19 September 2018
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: Confirms the public part of the minutes of the Toitū Otago Settlers Museum Board meeting held on 19 September 2018 as a correct record. Motion carried (TOSM/2018/032)

Reports

5       Toitū Otago Settlers Museum Activity Report
	A report covered the activities of Toitū Otago Settlers Museum for the period 1 August to 30 September 2018. The Acting Director of Toitū Otago Settlers Museum responded to members questions.
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: a)     Notes the Toitū Otago Settlers Museum Activity Report. Motion carried (TOSM/2018/033)

6       Meeting Schedule 2019
	A report from Civic provided a copy of the proposed schedule of meetings for 2019.
	Moved (Mr Phil Dowsett/Cr Doug Hall): That the Board: a) Adopts the schedule of meetings for 2019. Motion carried (TOSM/2018/034)

The meeting concluded at 9.24 am.

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CHAIRPERSON