Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Warrington Surf Club Social Rooms, Warrington Domain on Wednesday 14 November 2018, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Rose Stringer-Wright

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Robert West (Group Manager Parks and Recreation), John Brenkley (Manager Planning and Partnerships), Jessica Henry (Coordinator Partnership and Programme), Tom Dyer (Group Manager 3 Waters), Tom Simons-Smith (Coastal Specialist) and Andrew Lord (Team Leader Transport Maintenance)

 

Governance Support Officer       Rebecca Murray

 

 

 

1       Public Forum

1.1    Waitati Music Festival Inc - Katie Peppercorn

 

Katie Peppercorn from Waitati Music Festival Inc addressed the meeting regarding their funding application and responded to members questions.

 

 

1.2    Blueskin History Steering Committee - Stuart Strachan and Mandy     Mayhem-Bullock

 

Stuart Strachan and Mandy Mayhem-Bullock from the Blueskin History Steering Committee addressed the meeting regarding their funding application.  They provided a slide show of the potential pictures and responded to members questions.

  

A moment of silence was observed after the passing of well-respected Senior Governance Support Officer, Pam Jordan.

2       Apologies

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

 

Accepts the apology from Richard Russell and apology for lateness from Cr O’Malley.

 

Motion carried (WC/2018/071)

 

3       Confirmation of agenda

 

 

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2018/072)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2018/073)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 26 September 2018

 

Moved (Rose Stringer-Wright/Mark Brown):

That the Board:

 

Confirms the public part of the minutes of the Waikouaiti Coast Community Board meeting held on 26 September 2018 as a correct record.

 

Motion carried (WC/2018/074)

    

Part A Reports

6       Waikouaiti Coast Community Board Action List

 

The Group Manager of Parks and Recreation (Robert West) introduced the new Manager Planning and Partnerships (John Brenkley) and Coordinator Partnership and Programme (Jessica Henry) to the Community Board.

The report provided an update to the Waikouaiti Coast Community Board on their Action List, which included:

·         Blueskin Recreational Access Group - Mark Brown spoke of the plan around the ULR’s.

·         Waikouaiti Domain/Matanaka Drive – Mark Brown updated the board and advised that stage one of planting is now complete and went well.

·         Truby King Recreation Reserve Committee – The Coordinator Partnership and Programme (Jessica Henry) advised that the management plan would not be ready for some time, however that the existing management plan will remain valid until such time it is updated.  Jessica and Alex McAlpine from the Truby King Recreation Reserve Committee had met and discussed what work could be carried out in the meantime.

·         Waitati Public Toilets – An update on the progress of the resource consent would be provided at a future date.

·         Freedom Camping – New bins are to be installed, and concrete pads were recently installed.  It was advised that the Thomas Burns site had disappeared from the Campermate website.

 

Cr O’Malley entered the meeting at 6.12pm

 

·         Beaches Bylaw – Site visits were completed with Community Board and DCC staff in attendance, to establish signage locations and the signs required.  The plan for roll out of signage and information sharing to the public was discussed.

·         Formation of a Horse Track – The trotting club are required to apply for a permit for the sulkie use on the beach.  A suggestion was made that the Transport Safety Team monitor the horses usage of the road in the summer months.

·         Waitati and Warrington Water Sampling Points – the Group Manager 3 Waters (Tom Dyer) advised that there were 6 Waitati and 5 Warrington sampling points which required replacement and this would occur over the coming months.

·         Coastal Erosion/Karitane Spit – The Coastal Specialist (Tom Simons-Smith) updated the board on progress to date which included imagery taken over a period of time to establish a timeline of the changes to the current spit. He discussed the length of the spit.  The final design should be around early December.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (WC/2018/075)

 

7       Funding Application

 

Mandy Mayhem-Bullock left the room while the funding applications were discussed at 6.45pm.

An application for funding was received from the Waitati Music Festival Inc, requesting $700.00 for toilet hire for the 2019 Waitati Music Festival.

 

Moved (Geraldine Tait/Alasdair Morrison):

That the Board:

 

a)     Approves the funding application from the 2019 Waitati Music Festival Inc for $700.00 for toilet hire for the 2019 Waitati Music Festival.

Motion carried (WC/2018/076)

 

8       Funding Application

 

Alasdair Morrison withdrew from the discussion of this funding application at 7.50pm.  Geraldine Tait chaired the meeting.

An application for funding was received from the Blueskin History Steering Committee, requesting $2,500.00 to create an exhibit of historical photographs celebrating the people, industry and buildings that once stood in Waitati.

 

Moved (Mark Brown/Rose Stringer-Wright):

That the Board:

 

a)     Approves the funding application from the Blueskin History Steering Committee for $1,000.00 towards creating an exhibit of historical photographs.

Motion carried (WC/2018/077)

 

Mandy Mayhem-Bullock and Alasdair Morrison re-entered the meeting at 7.54pm, Alasdair chaired the meeting.

 

9     Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)     Project Fund.

b)     Funding report by Blueskin BayWatch October 2018.

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/078)

 

10     Meeting Schedule for 2019

 

A report from the Civic Team Leader and the Chief Executive Officer provided options for the 2019 Meeting Schedule.  The Community Board members discussed the options available.

 

 

Moved (Chairperson Alasdair Morrison/Member Mark Brown):

That the Board:

a)     Approves Option 3 for the meeting schedule for 2019 with clarification sought that if no DCC staff are in attendance at the May 2019 and June 2019 meetings how the minutes could be taken and also if the meetings could be classed as formal.

Motion carried (WC/2018/079)

 

10  Board Updates

 

An update was provided on activities which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock was unable to attend the last meeting but advised she was proud that Dunedin won the Most Beautiful City Award.

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright advised that Karitane School paddock work is moving along.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2018/080)

 

12     Chairperson's Report

 

A verbal report was presented from the Chairperson at the meeting, which included:

 

·         Blueskin Directory Advertisement

·         Waikouaiti Coast Community Boards FYI Article

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2018/081)

 

13     Council Activities

 

Councillor Jim O'Malley provided an update on matters of interest to the Board, which included:

·         Annual Plan meetings to be held in January 2019

·         A new Transport group had been setup which included a group of local agencies working together

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

        a)     Notes the report.

 

Motion carried (WC/2018/082)

 

14     Items for Consideration by the Chair

 

Bus issues, discussions required with ORC.

             

The meeting concluded at 8.17pm.

 

 

 

..............................................

CHAIRPERSON