West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 November 2018, commencing at 5.30 pm





Steve Walker


Deputy Chairperson

Trevor Johnson



Francisca Griffin

Cr Aaron Hawkins


Ryan Jones

Ange McErlane


Jan Tucker





Graham McKerracher (Communications and Marketing Manager), David Bainbridge (Group Manager Property Services), Merrin McCrory (Asset and Funding Manager) and Peter Brown (NZTA)


Governance Support Officer       Jennifer Lapham




1       Public Forum

1.1    Public Forum - Purakaunui Amenities Society


Jude Newton and Peter Laing spoke to the funding application from the Purakaunui Amenities Society.  They were seeking funding towards the purchase of a Local Automated External Defibrillator.  Mr Laing advised that they had received a grant from the Port Chalmers Lions Club of $1000 and had also applied to the Community Trust. 

Ms Newton advised that the defibrillator would be available for use by all the community and visitors. 


1.2    Public Forum -  Graeme Wall


Mr Wall spoke to the Board in regards to Back Beach and the cruise ship buses using the public  carpark as a turning bay and to park.  He advised that the buses were also parking on the road and blocking access to the boat ramp.  He commented that the carpark was provided to allow access to the boat ramp. 


He would like the Board to put pressure on the Port Company and the Bus companies to resolve the matter.


Mr Wall  asked why the toilets at Back Beach were not open 24 hours a day.  An automated message came on after 10 pm saying that the toilets were closed and the police have been notified they are being used outside hours.



1.3    Public Forum - Up Your Act


Antionette O’Flannagan spoke to her funding application for assistance with putting on a play.  She advised that should the Board grant funding it would be used to pay for the performance rights.  In response to a question she advised that her last play and been staged in the Town Hall and performed to approximately 200 people.  


2       Apologies

There were no apologies.


3       Confirmation of agenda



Moved (Trevor Johnson/Jan Tucker):

That the Board:


Confirms the agenda with the addition of the parking of buses at Back Beach.


Motion carried (WHCB/2018/063)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Steve Walker/Ange McErlane):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/064)


5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 3 October 2018


Moved (Steve Walker/Ange McErlane):

That the Board:


Confirms the minutes of the West Harbour Community Board meeting held on 3 October 2018 as a correct record.


 Motion carried (WHCB/2018/065)

Part A Reports

6       NZTA Update


Peter Brown was in attendance and provided on update on matters relating to State Highway 88. 


Mr Brown advised that the State Highway would be resealed in four parts commencing January/February 2019. 


In regards to the safety works and shared path he advised that the safety works had been deferred as they had only received one tender.  The project would now be undertaken with the shared path which should make it more competitive.  It was hoped construction would begin in 2019.


A Speed Limit Review of Port Chalmers would be initiated prior to Christmas and discussion will be held with the Council. 




7       Report on the outcome of Public Consultation
Sims Building, Port Chalmers


In a report the Group Manager Property provided an update on the outcome of the consultation for the future use of the Building at 2 Beach Street, Port Chalmers, known as ‘The Sims Building’.  

He advised that 13 formal pieces of feedback were received via the website or in letter format, with 75 informal feedback comments collected during engagement events. 


Moved (Steve Walker/Aaron Hawkins):

That the Board:


a)     Notes that further analysis and feasibility studies will be done, prior to a further report to the Community Board in 2019.

Motion carried (WHCB/2018/066)


8       Funding Applications


Consideration was given to the applications for funding:

a)     Up Your Act applied for funding of $497.20 to help cover performance fees for a   play to be staged.

b)     West Harbour Pony Club applied for $1,000.00 towards the stabilization and resurfacing of the West Harbour Pony Club horse ride arena.

c)     Purakaunui Amenities Society Inc applied for $1,000.00 towards the purchase of a local Automated External Defibrillator.


Jan Tucker withdrew from the discussion on the Purakaunui Amenities Society application.



Moved (Ange McErlane/Steve Walker):

That the Board:


a)     Approves the funding application for $497.20 for Up Your Act  

Motion carried (WHCB/2018/067) with Trevor Johnson recording his vote against.



Moved (Trevor Johnson/Ange McErlane):

That the Board:

a)     Approves the funding application for $1,000.00 for West Harbour Pony Club. 

Motion carried (WHCB/2018/068)



Moved (Trevor Johnson/Steve Walker):

That the Board:

b)     Approves the funding application for $1,000.00 for Purakaunui Amenities Society.


Motion carried (WHCB/2018/069)


8a     Back Beach Carpark



Trevor Johnson commented on the issue raised in the public forum regarding cruise ship buses parking at Back Beach.  It was noted that the problem is worse in the weekends as people try to access the boat ramp and facilities at Back Beach. 



Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)         Writes to Ritchies and other known operators, copying in affected parties, expressing the Boards concern at the disruption bus operators are  causing in area of Back Beach and other areas.

Motion carried (WHCB/2018/070)



9       Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Action List



In discussing the Action List it was noted that Kiwi Rail had made comment regarding people respecting the level crossings.  iI was suggested that the Board follow up the issue of the signals at the level crossing not starting until the train was crossing. 



Moved (Steve Walker/Aaron Hawkins):

That the Board:


a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2018/071)


10     Meeting Schedule for 2019


In a report a schedule of meetings for 2019 was attached.  The Chairperson advised that he would like the August meeting to be held on Wednesday 21 August to enable him to attend the last meeting of the Board.  


Moved (Chairperson Steve Walker/Aaron Hawkins):

That the Board:


a)     Approves the meeting schedule for 2019, noting the August meeting would be held on 21 August.

 Motion carried (WHCB/2018/072)


11     Board Representation and Areas of Responsibility


a)     Port Environment Liaison Committee


        Ange McErlane provided an update on matters of interest from the meeting of the         Port Environment Liaison Committee.  She advised that the Fishing Wharf would         available for use in the near future.


b)     Ravensdown Community Liaison Group


Trevor Johnson commented on matters of interest from the meeting and advised that work was continuing on monitoring the run off after rain events.


c)     Keep Dunedin Beautiful


Steve Walker commented that the meeting had focussed on the award Dunedin had received for being The Most Beautiful City.  An events strategy was being developed for 2018.



d)     Funding Applications Report Back


        Francisca Griffin advised she had received one report back from the Port         Chalmers Kindergarten.




e)     West Harbour Beautification Trust


        Steve Walker advised that on 4 and 5 December there will be low scale sycamore         removal.


f)     Policing Issues


       Jan Tucker expressed concern about the eroding police presence in Port Chalmers.


g)     Vision Port Chalmers


        Jan Tucker advised that the Christmas Tree would be put up in December along         with other Christmas decorations.


h)     Access Radio


        Francisca Griffin advised that at the previous session she had spoken on the         Beautification Project.  Jan Tucker would join her for the next one.


i)      CBEC Update

        Ryan Jones provided an update and advised the Conference would be held next         year. 

j)     Albertson Avenue Beautification Project

        Francisca Griffin provided an update on the project.  She advised that 9 fruit trees         had been planted.




12     Chairperson's Report


The Chairperson provided an update on matters of interest including:

·      Potential dog park – that he was in discussions with staff regarding the siting of the dog park.

·      New public toilet – work was commencing. 

·         Flooding Event – that Facebook had proved to be valuable.  It was agreed that a  letter of thanks be sent to Phil and Robert Laing who cleared the road to Aramoana. 





13     Notification of Items for Consideration by the Chairperson




There were no items notified.





14     Council Activities


Cr Hawkins provided an update on matters of interest including the release of the 2GP, the Mayors Taskforce for Housing, Provincial Growth Fund, Central City Project and Annual Plan meetings.









The meeting concluded at 6.50 pm.