Council Annual Plan
MINUTES
Minutes of an ordinary meeting of the Annual Plan Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 29 January 2019, commencing at 2.30 pm.
PRESENT
|
Mayor |
Mayor Dave Cull |
|
|
Deputy Mayor |
Cr Chris Staynes
|
|
|
Members |
Cr David Benson-Pope |
Cr Rachel Elder |
|
|
Cr Christine Garey |
Cr Doug Hall |
|
|
Cr Aaron Hawkins |
Cr Marie Laufiso |
|
|
Cr Mike Lord |
Cr Damian Newell |
|
|
Cr Jim O'Malley |
Cr Lee Vandervis |
|
|
Cr Conrad Stedman |
Cr Kate Wilson |
|
|
|
|
|
IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Simon Pickford (General Manager Community Services), Marian Rillstone (Director Organisation Development and Performance), Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager Transport), Sharon Bodeker (Team Leader Civic), Robert West (Group Manager Parks and Recreation), Nicola Pinfold (Group Manager Community and Planning), Nick Dixon (Group Manager Ara Toi), Adrian Blair (Group Manager Customer Regulatory Services), Andrea Jones (Communications Team Leader), Graham McKerracher (Council Communications and Marketing Manager), Gavin Logie (Financial Controller), Carolyn Allen (Senior Management Accountant), Tami Sargeant (Senior Policy Analyst), Adele Evans (Policy Support Assistant), David Bainbridge (Group Manager Property Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Wai Piggott (Financial Analyst), Kat McNamara (Financial Analyst), Lawrie Warwood (Financial Analyst) and Tracey Saunders (Chief Information Officer) |
Governance Support Officer Jennifer Lapham (Tuesday 29 January 2019) Lynne Adamson and Wendy Collard (Wednesday 30 January 2019)
There was no Public Forum.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Councillor Doug Hall advised that he was a partner in Highland Helicopters.
Councillor Rachel Elder advised that she was a member of the Café Logic Advisory Group.
|
|
A report from the Chief Executive Officer (Sue Bidrose) provided an overview of the draft budgets for the Annual Plan 2019/20, effectively ‘year 2’ of the 10 year plan 2018-28 and outlined the proposed community engagement on the draft Annual Plan. |
|
|
The Chief Executive spoke to her report and responded to questions.
|
|
|
Moved (Cr Mike Lord/Cr Doug Hall): That the Council:
a) Adopts the draft 2019/20 operating budget for the DCC Overall as shown for the purposes of developing the Annual Plan 2019/20 and engaging with the community.
b) Notes that any resolution made in this section of the meeting may be subject to further discussion and decision by the meeting.
Division The Council voted by division:
For: Crs Dave Cull, Chris Staynes, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman and Kate Wilson (13). Against: Cr Lee Vandervis (1).
The division was declared CARRIED by 13 votes to 1
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Adjourns the meeting for 10 minutes.
Motion carried (CAPCC/2019/006)
The meeting adjourned at 4.00 pm and reconvened at 4.11 pm. |
|
|
A report from 3 Waters provided an overview of the draft 2019/20 budgets for the Three Waters Group, and included the following groups of activities: · Water supply · Sewerage and sewage (Wastewater) · Stormwater. |
|
|
The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions.
|
|
|
Moved (Cr Kate Wilson/Cr Jim O'Malley): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 operating budget for Three Waters as shown/amended at Attachment A. ii) The draft 2019/20 fees and charges schedules for Water and Wastewater as shown/amended at Attachment B. Motion carried (CAPCC/2019/007) with Cr Vandervis recording his vote against. |
|
|
|
|
|
Cr Jim O’Malley left the meeting at 4.35 pm.
|
|
|
A report from Transport provided an overview of the draft 2019/20 budgets for the Roading and Footpaths Group and included Transport activities. |
|
|
The General Manager Infrastructure Services (Simon Drew) and the Group Manager Transport (Richard Saunders) spoke to the report and responded to questions.
During discussion Cr Conrad Stedman left the meeting at 4.53 pm.
|
|
|
Moved (Cr Christine Garey/Cr Doug Hall): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 operating budget for the Roading and Footpaths Group as shown. ii) The draft 2019/20 fees and charges schedules for Transport as shown. Motion carried (CAPCC/2019/008) with Cr Vandervis recording his vote against.
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
Adjourn the meeting and reconvene at 9.00 am on Wednesday 30 January 2019.
Motion carried (CAPCC/2019/009) |
The meeting adjourned at 5.07 pm, and reconvened at 9.00 am on Wednesday 30 January 2019.
The Chief Executive provided clarification on figures in the Three Waters 2019/20 Draft Budget which had been discussed the previous day.
|
|
Community Board Chairs spoke on priority issues within their Board areas: Saddle Hill Community Board – Scott Weatherall
Mr Weatherall thanked staff for their support with various community projects which included the Green Island Roundabouts, Brighton Road Footpath, Freedom Camping, and the proposed installation of a relocated toilet to the Fairplay Street Reserve. Cr Aaron Hawkins entered the meeting at 9.09 am. Mr Weatherall spoke of issues for their community including signage for cycleways and the need to address cycleways through the southern scenic and Fairfield – Mosgiel routes. He noted frustrations with the condition of sportsfields and the necessity for regular maintenance. Mr Weatherall commented that the clean and maintenance undertaken at the Brighton Domain for the Brighton Gala Day should be a regular occurrence. He requested an update on plans to combat coastal erosion, and asked for the reinstatement of rural road maintenance, in particular for Chain Hills and McMaster Roads. Mr Weatherall commented on community projects the Board had undertaken which included the installation of community pantries, the community toy box at Brighton Beach, and the Youth Ambassador Award. Mr Weatherall responded to questions from Councillors.
Otago Peninsula Community Board – Paul Pope
Mr Pope opened by offering condolences to the family of Colleen Black who passed away recently. He advised that the Monarch Wildlife Cruises had been started in 1985 by Colleen and Alex Black, and acknowledged her contribution to the community.
Mr Pope then provided a PowerPoint on issues of interest to the community. He congratulated staff on the peninsula road widening project and commented on the need to complete the project with the inclusion of footpaths, curb and channel and associated drainage. Mr Pope encouraged investigation and preparation of plans for raising the Back Bay roads in preparation for the effects of sea level rise caused by climate change.
Mr Pope spoke of the need for Council to invest in biodiversity restoration and pest control, tourism, social and ecological research. He commented on the widely used walking tracks on the peninsula and encouraged investment in signage, interpretation, advertising, and the development of the Otago Peninsula as a key destination brand. Mr Pope would like more investment in key community and visitor infrastructure including public toilets at Macandrew Bay and Tomahawk, rubbish bins, and recycling options across the area.
Mr Pope responded to questions from Councillors.
Waikouaiti Coast Community Board – Alasdair Morrison
Mr Morrison thanked staff for confirmation that a public toilet would be installed in Waitati. He commented on Freedom Camping and advised that numbers camping at Warrington had dropped following the opening of the Thomas Burns site.
Mr Morrison spoke of the Matanaka Drive planting currently being undertaken by school children and commented that the tracks were well used and a pleasure to use. He spoke of the Waikouaiti Landfill which was due to be closed by the end of the financial year. He spoke about the proposal for a waste recovery centre and employment of a waste minimisation facilitator, and formally encouraged Council to provide funding of between $5,000 and $10,000 for the position.
Mr Morrison commented on the Beaches and Reserves Bylaw and suggested more public education and signage be undertaken. He would like Council to give consideration to the inclusion of a Waitati Sewerage System.
Mr Morrison spoke about the proposed waterfront development and lime scooters. He encouraged Councillors to attend the Blueskin Show to be held on 7 April and advised that the Board would have a stand there with information on the Annual Plan.
|
The Mayor advised that the meeting would continue with Item 8 and break at 10.00 am when the Chair of the Mosgiel Taieri Community Board was due to present.
|
|
A report from Waste and Environmental Solutions provided an overview of the draft 2019/20 budgets for the Waste Management Group which included Waste and Environmental Solutions activities. The General Manager Infrastructure Services (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions. |
The meeting adjourned at 10.29 am and reconvened at 10.45 am.
Councillor Hall left the meeting at 10.29 am.
The Mayor advised that the meeting would return to Item 17 – Roading and Footpaths – 2019-20 Draft Budget to give consideration to recommendations circulated by Councillors.
|
Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council:
a) Works with the ORC to facilitate a trial of a low carbon, free small-bus loop in the central city and seek funding for this from the ORC, NZTA and EECA.
b) Agrees that the route in general terms would be from the Museum reserve via George St to the Exchange, Queen’s Gardens, Anzac Square, Hospital, Campus (or reverse). c) Agrees that the trial
should begin as soon as practicable after the Bus Hub becomes operational and
would need to be accommodated as street works progress in George Street. d) Agrees that the proposal to be included for consultation in the Annual Plan, including up to $400,000 p.a. of Council funding (which might be recovered from parking revenue). Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (13). Against: Nil Abstention: Cr Lee Vandervis
The division was declared CARRIED by 13 votes to 0 Motion carried (CAPCC/2019/013) |
|
Cr Newell left the meeting at 11.45 am
Integrated Transport Strategy
There was a discussion on the proposal that an Integrated Transport Strategy review be undertaken to include access to public transport and the move away from fossil fuels.
|
|
Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council:
a) Initiate a review of the Integrated Transport Strategy in the 2019/20 year; and
b) Request that staff provide a report for consideration at the Annual Plan deliberations in May 2019 on how the review would be accommodated within existing budgets, and if not, what additional resource would be required.
|
|
There was a further discussion on the governance of public transport and the need to ensure there was adequate, affordable, reliable transport available for members of the public. It was agreed that staff would be requested to advocate for an amendment to the Land Transport Management Act to allow the option to transfer the public transport governance from ORC to the DCC.
|
|
Moved (Cr Aaron Hawkins/Cr Jim O'Malley): That the Council:
a) Work with the ORC to develop options to offset bus fares in the city, including funding through parking charges and/or DCC rates and bring these back for consideration as part of the Annual Plan deliberations meeting in May 2019.
b) Work with central government to achieve greater flexibility in the Public Transport Operating Model (PTOM), including the Farebox Recovery Rate and the obligation to accept "lowest bidder" tenders; and
c) Advocate for an amendment to the Land Transport Management Act, or the introduction of a local bill with a similar effect, to allow the option of transferring public transport governance from the ORC to the DCC.
Motion carried (CAPCC/2019/015) with Cr Vandervis recording his vote against. |
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Adjourn the meeting for 45 minutes. Motion carried (CAPCC/2019/016) |
|
Councillor Stedman left the meeting at 12.30 pm.
|
|
The meeting adjourned at 12.30 pm and reconvened at 1.15 pm.
Cr Damian Newell returned to the meeting at 01:15 p.m.
|
|
|
A report from Regulatory Services provided an overview of the draft 2019/20 budgets for the Regulatory Services Group. The General Manager Community Services (Simon Pickford) and the Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.
|
|
|
Moved (Cr David Benson-Pope/Cr Chris Staynes): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 operating budget for the Regulatory Services Group as shown/amended at Attachment A. ii) The draft 2019/20 fees and charges schedules for Alcohol Licensing, Animal Services, Building Services, Environmental Health, Parking Operations and Parking Services as shown/amended at Attachment B. Motion carried (CAPCC/2019/017) with Councillor Vandervis recording his vote against. |
|
10 Reserves and Recreational Facilities - 2019/20 Draft Budget |
|
|
|
A report from Parks and Recreation provided an overview of the draft 2019/20 budgets for the Reserves and Recreational Facilities Group. The General Manager City Services (Sandy Graham) and the Group Manager Parks and Recreation (Robert West) spoke to the report and responded to questions.
|
|
|
Moved (Cr Jim O'Malley/Cr Doug Hall): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 operating budget for the Reserves and Recreational Facilities Group as shown/amended at Attachment A. ii) The draft 2019/20 fees and charges schedules for Aquatic Services, Cemeteries and Crematorium and Parks and Reserves as shown/amended at Attachment B. Motion carried (CAPCC/2019/018)
|
|
|
It was requested that consideration be given to preparation of a report which outlined expenditure and resources required to meet service levels for the city’s tracks.
|
|
|
Moved (Cr Rachel Elder/Cr Kate Wilson): That the Council:
a) Requests that Parks and Recreation staff prepare a report for the Council meeting being held in May 2019, which outlines the expenditure and resources needed to meet anticipated service levels as a result of the track audit, for Council’s consideration for inclusion in the 2019-20 Annual Plan.
|
|
|
A report from Enterprise Dunedin provided an overview of the draft 2019/20 budgets for Economic Development. The Director Enterprise Dunedin (John Christie) spoke to the report and responded to questions.
Mayor Dave Cull left the meeting at 01:47 pm and Councillor Staynes assumed the Chair.
|
|
|
Moved (Cr Christine Garey/Cr Damian Newall): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 draft operating budget for the Economic Development Group as shown/amended at Attachment A. ii) The draft 2019/20 fees and charges schedules for Economic Development as shown/amended at Attachment B. Motion carried (CAPCC/2019/020) with Councillor Vandervis recording his vote against. |
|
|
A report from Property provided an overview of the draft 2019/20 budgets for the Property Services Group. The General Manager City Services (Sandy Graham) and Group Manager Property (David Bainbridge) spoke to the report and responded to questions. |
|
|
Mayor Dave Cull returned to the meeting at 02:24 p.m. during discussion of the resolution.
|
|
|
Moved (Cr Kate Wilson/Cr Doug Hall): That the Council:
a) Adopts for the purposes of developing the Annual Plan 2019/20 and engaging with the community: i) The draft 2019/20 operating budget for the Property Services Group as shown/amended at Attachment A. ii) The draft 2019/20 fees and charges schedule for Housing, Community Property and Property Management as shown/amended at Attachment B. Motion carried (CAPCC/2019/023) with Councillor Vandervis recording his vote against. |
The Mayor resumed the Chair
|
Adjournment of meeting
|
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Adjourns the meeting. Motion carried (CAPCC/2019/027)
The meeting adjourned at 3.11 pm and reconvened at 3.21 pm. |
|
|
A report from Finance advised that the draft budget as presented had an overall increase in rates of 5.0%. It noted that the increase in rates was collected through various funding mechanisms within the rating method. The report also noted that the proposed changes to the rating method included increases to the community services targeted rate (increase of 1.7%) and the stadium differentiated rates (increase of 1.8%). The Financial Controller (Gavin Logie) and the Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions. There was discussion on increasing the community services targeted rate from $237.50 to $240.50.
|
|
|
Moved (Cr Kate Wilson/Cr Mike Lord): That the Council, for the purposes of community engagement:
a) Approves an increase in the community services targeted rate for the 2019/20 year to $240.50 including GST. Division The Council voted by division
For: Crs Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Lee Vandervis, Kate Wilson and Dave Cull (11). Against: Crs David Benson-Pope and Aaron Hawkins (2).
The division was declared CARRIED by 11 votes to 2
|
|
|
Moved (Cr Kate Wilson/Cr Mike Lord): That the Council: a) Approves an increase in the Stadium: 10,000+ Seat Capacity differentiated rates for the 2019/20 year based on the June 2018 Local Government Cost Index of 1.8%. b) Approves the current rating method for the setting of all other rates for the 2019/20 year. Motion carried (CAPCC/2019/028) with Councillor Vandervis recording his vote against. |
|
|
It was requested that consideration be given to future consultation on a special targeted rate for the central city area which had been identified for urban design improvements.
|
|
|
Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Council:
a) Notes that it intends to consult on special rating areas in those parts of the central city identified for urban design improvements. Such a rate to recover not more than 10% of the budgeted cost (or actual if that is lower) of street works (not including underground services) in each area.
b) Notes that this rate to be levied once only, on completion of the improvements in each area. This consultation will occur outside of the 2019-20 Annual Plan process.
Division That the Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Kate Wilson and Dave Cull (11). Against: Crs Doug Hall and Lee Vandervis (2).
The division was declared CARRIED by 11 votes to 2
|
|
|
Community Engagement
There was a discussion on community engagement during the Annual Plan process.
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:
a) Agrees that at the conclusion of the consultation period that hearings will be held.
b) Request that staff bring a high-level plan for consultation to the 19 February 2019 Council meeting.
Motion carried (CAPCC/2019/029)
|
|
|
Moved (Mayor Dave Cull/Cr Damian Newell): That the Council:
“Uplift item 9 (DCC Submission: Draft Aotearoa New Zealand Government Tourism Strategy) at the meeting of the Dunedin City Council held on 29 January 2019, from the table.”
Motion carried (CAPCC/2019/030)
|
|
|
Following feedback an amended submission had been circulated to the Councillors via email for their consideration.
|
|
|
Moved (Cr Damian Newell/Cr Marie Laufiso): That the Council:
a) Approves the amended DCC Submission to the draft Aotearoa New Zealand Government Strategy on Tourism.
Motion carried (CAPCC/2019/031)
|
|
|
Moved (Mayor Dave Cull/Cr Chris Staynes):
That all previous resolutions, including amendments to resolutions be confirmed.
|
The meeting concluded at 4.16 pm.
..............................................
MAYOR