Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 29 January 2019, commencing at 9.00 am

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director, Enterprise Dunedin), Sharon Bodeker (Team Leader Civic), Gavin Logie (Financial Controller), Carolyn Allan (Senior Management Accountant), Graham McKerracher (Manager, Council Communications and Marketing), Maria Ioannou (Corporate Policy Manager), Scott Campbell (Policy Analyst)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Rt Revd Steven Benford, Anglican Bishop of Dunedin opened the meeting with a prayer.

2       Public Forum

2.1    Lime Scooters

 

John Flavell was unable to attend the meeting.

 

2.2    Short Term Visitor Accommodation

 

Christine Hall and Julia Anne presented to the Council on their ideas to levy charges for short term accommodation.  They commented on the homestay website “Look After Me” which was founded by Julia Anne and advised that it provided hosted accommodation all over New Zealand.

They commented that a levy for short term accommodation was a fair and appropriate method for short term visitor accommodation hosts and that most operators would be supportive of the initiative.

 

        2.3    Short Term Visitor Accommodation

 

Diane Yeldon had circulated correspondence on short term visitor accommodation and responded to questions on her ideas.

  

3       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Accepts the apology from Cr Andrew Whiley for part of the meeting, noting that he would attend via audioconference for Item C4.

 

Motion carried (CNL/2019/001)

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

-      That Item C4 Enterprise Dunedin 2018 Review be taken at 1.00 pm if it had not already be taken to enable Cr Whiley to participate via audio link.

Motion carried (CNL/2019/002)

 

 

Councillor Newell entered the meeting at 9.29 am.

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/003)

 

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2019/004)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 11 December 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 11 December 2018 as a correct record.

 

 Motion carried (CNL/2019/005)

Reports

7       Short term visitor accommodation

 

A report from Finance provided an alternative option for rating residential properties providing short term visitor accommodation (STVA) in Dunedin. The option would impact on STVA properties where the entire residence or separate part (a separately used or inhabited part (SUIP)) of a residential property is used for STVA for more than a designated number of nights a year.

The General Manager Finance and Commercial (Dave Tombs), Financial Controller (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions on the proposed options and the rating implications.

 

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

 

a)         Supports the implementation of a new rating method for non-owner-occupied residential properties (or a separately used or inhabited part) being used for short term visitor accommodation to apply from 1 July 2020, and

 

b)        Requests a full proposal be developed for inclusion in the 2020/21 Annual Plan, and as part of the development of the proposal, that officers investigate targeted rate options as an alternative approach to a differentiated general rate, and

 

c)         Requests staff commence engagement with the community, in advance of full consultation with the 2020/21 Annual Plan, and

 

d)        Notes that further work be done on the definitions to refine relevant definitions as part of this process.

Motion carried (CNL/2019/006)

 

8       DCC submission: local government funding and financing issues paper

 

A report from Community and Planning and Corporate Policy provided a draft submission to the Productivity Commission on the local government funding and financing issues paper for approval.

 

The General Manager City Services (Sandy Graham), Corporate Policy Manager (Maria Ioannou) and Policy Advisor (Scott Campbell) spoke to the report.

 

 

Moved (Cr Chris Staynes/Cr Damian Newell):

That the Council:

 

a)     Approves the DCC submission to the Productivity Commission on the local government funding and financing: Issues Paper.

b)     Notes that the DCC would have further opportunities to contribute to the Productivity Commission’s local government funding and financing inquiry in 2019.

Motion carried (CNL/2019/007)

 

9       DCC Submission: Draft Aotearoa New Zealand Government Tourism Strategy

 

A report from Community and Planning provided a draft submission to the Ministry of Business, Innovation and Employment (MBIE) on the draft Aotearoa New Zealand Government Tourism Strategy (Tourism Strategy).

The submission outlined the DCC’s tourism role and strategic objectives and provided general comments on the draft Tourism Strategy.

The Director Enterprise Dunedin (John Christie) and General Manager City Services (Sandy Graham) spoke to the report and responded to questions. 

Following discussion, it was agreed that the item be laid on the table to be uplifted at the Council Annual Plan meeting to enable proposed changes be incorporated into the document and recirculated for approval.

 

 

Moved (Cr Doug Hall/Cr Marie Laufiso):

That the Council:

 

a)         Lay the item on the table to be uplifted during the Council Annual Plan meeting.

 Motion carried (CNL/2019/008)

                


 

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 11 December 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

 

.

 

C2  South Dunedin Community and Culture Centre

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Review of Borrowing Arrangements

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Enterprise Dunedin 2018 Review

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Recommendations from the report will need to be discussed with stakeholders and staff following the outcome of the meeting..

C5  Confirmation of Minutes

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

That Bancorp Treasury Executive Advisor, Earl White be permitted to attend the meeting to speak to Item C3 to provide assistance in relation to the matters to be discussed.

That Martin Jenkins representative, Patrick McVeigh be permitted to attend the meeting to speak to Item C4 as the writer of the report and to provide assistance in relation to the matters to be discussed.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/009)

 

 

The meeting moved into confidential at 11.00 am and concluded at 1.38 pm.

 

 

 

 

 

 

..............................................

MAYOR