Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting
of the Strath Taieri Community Board held in the Strath Taieri Community Centre,
Middlemarch on Thursday 31 January 2019, commencing at 5.00 pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Joan Wilson
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Members
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Norma Emerson
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David Frew
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Mike Lord
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Mark O'Neill
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Jacinta Stevenson
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IN ATTENDANCE
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Sandy Graham (General Manager
City Services), Tom Dyer (General Manager 3 Waters), Chris Jones (Contract
Delivery Manager) and Terry Taylor (Contract Supervisor)
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Governance Support Officer Sandy
Graham (General Manager City Services)
1 Public
Forum
Mike Garrity spoke about the
Foulden Maar Reserve and detailed its significance. He suggested the
Board listen to an RNZ piece from 9 - Noon from October 2016 on the reserve.
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3 Confirmation
of agenda
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It was noted that due to an administration error the
funding application from the Strath Taieri Playcentre was not circulated with
the agenda. It was agreed that, because of a timing issue, this item
would be considered via e-mail and confirmed at the next meeting.
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Moved (Barry Williams/Joan Wilson):
That the Board:
Confirms the agenda with
the following addition:
·
Statement by Norma Emerson
·
Letters from Kaye Walker, Mold Street
Motion carried (STCB/2019/001)
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Jacinta
Stevenson declared an interest in the funding application and withdrew from the
email discussion of that matter.
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Moved (Barry Williams/Joan Wilson):
That the Board:
a) Notes the
Elected Members' Interest Register; and
b) Confirms the proposed
management plan for Elected Members' Interests.
Motion carried (STCB/2019/002)
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5 Confirmation
of Minutes
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5.1 Strath Taieri Community Board meeting - 15
November 2018
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Moved (Mike Lord/Norma Emerson):
That the Board:
Confirms
the minutes of the Strath Taieri Community Board meeting held on 15 November 2018
as a correct record.
Motion carried (STCB/2019/003)
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Part A Reports
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6 Roading
Matters
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The Chairperson raised the
issue of maintenance of various roads in the area.
The Contract Supervisor, Mr
Taylor, commented that the following roads had been logged in 2018 for
maintenance.
· Ngapuna
Road (erosion on lower east side of 6 Mile Bridge)
· Moonlight
Road
· Hyde
Roads (Cemetery – Mareburn)
· Hartfield
Road seal and shingle sections
· Pukerangi
Road (between Roadrail and seal)
· Garthmyl
Road – Kirkland
· Huntly
Road
· Mason
Road
· Murray
Road
· Ngapuna
Road
· Shinglea
Road
· Large
pot hole
He advised that the contractor should
complete the works within the next 4 weeks using 2 crews.
It was also noted that the Network
Contracts Manager had undertaken a walk around with Jock Frew and had
identified some issues which needed to be resolved including the need to
clean ditches, review flow direction and look at culverts under railway line.
The 3 Waters Group Manager
provided an update on the water issues.
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7 Community
Board Remuneration
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Consideration was given to a
report advising that The Local Government Act 2002 (LGA) gives the
Remuneration Authority (the Authority) was seeking feedback on how
Community Boards should be remunerated for the determination it will issue on
1 July 2019. Currently, the Authority sets the amount of remuneration
for each chair and member of every Community Board.
The Authority was now seeking
feedback on whether or not Community Boards should be funded from a
“governance pool”. Regardless of how they are funded, the
Authority is also asking if remuneration should reflect the number of
residents represented by the whole board, or the number of residents
represented by each member.
Ms Graham spoke to the report
and responded to questions from the Board.
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Moved (Norma Emerson/David Frew):
That the Board:
a) Notes the
Community Board Remuneration report.
Motion carried (STCB/2019/004)
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8 Governance
Support Officers Report
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In
a report the Governance Support Officer provided an update on activities of
relevance to the Board area.
Discussion
took place on the action list. It was noted that the timber from the Sutton
Bridge had been offered to the community for future use.
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Moved
(Joan Wilson/David Frew):
That the Board:
a) Request
that the timber from the Sutton Bridge be retained for future use by
the community.
Motion carried (STCB/2019/005)
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Moved (Barry Williams/Mike Lord):
That the Board:
a) Notes the
Governance Support Officers Report;
b) Nominates
Norma Emerson as the Board representative to attend the Community Board
Conference, subject to the dates suiting, and Jacinta Stevenson as an
alternate.
c) Amends the Action List
as appropriate
Motion carried (STCB/2019/006)
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9 Chairperson's
Report
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The Chairperson commented on
the following matters.
· Caravan
Park – Sewage – Good response from teams involved in this issue.
· Township
Spraying – there is issues with spraying and problems with no spray
zones
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November 2018 flooding in Middlemarch – The Group Manager
3 Waters spoke to the investigation work that had been done on the waste
water network. He advised that the water was coming from multiple
sources.
Members
commented on the letters received from Kaye Walker, Mold Street dated 16
April 2018 and 28 January 2019. Staff will respond to the issues
raised in the letters.
Norma
Emerson tabled her statement relating to the November 2018 flooding in
Middlemarch and spoke to her concerns.
The
General Manager City Services spoke on the civil defence response.
Board members discussed the incident and commented on things that had worked
and areas for improvement.
Members
requested that a culverts meeting be organised between the Council and the
ORC to look at clearing creeks and the rules around this. The Group
Manager 3 Waters will progress this issue.
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10 Council
Activities
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Cr Lord
provided an update on Council activities including the Annual Plan which was
approved for consultation on the basis of 5% rates increase. He also
commented on the capital budgets and the positive progress on this
year’s capital programme.
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11 Notification
of Agenda Items for Consideration by the Chairperson
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Norma Emerson invited Board members and regular staff for
a meal at a time to be confirmed.
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The meeting concluded at 7.55 pm
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C H A I R P E R S O N