Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 31 January 2019, commencing at 5.00 pm





Barry Williams


Deputy Chairperson

Joan Wilson



Norma Emerson

David Frew


Mike Lord

Mark O'Neill


Jacinta Stevenson





Sandy Graham (General Manager City Services), Tom Dyer (General Manager 3 Waters), Chris Jones (Contract Delivery Manager) and Terry Taylor (Contract Supervisor)


Governance Support Officer    Sandy Graham (General Manager City Services)




1       Public Forum

Mike Garrity spoke about the Foulden Maar Reserve and detailed its significance.  He suggested the Board listen to an RNZ piece from 9 - Noon from October 2016 on the reserve. 


2       Apologies

There were no apologies.



3       Confirmation of agenda


It was noted that due to an administration error the funding application from the Strath Taieri Playcentre was not circulated with the agenda.  It was agreed that, because of a timing issue, this item would be considered via e-mail and confirmed at the next meeting.  




Moved (Barry Williams/Joan Wilson):

That the Board:


Confirms the agenda with the following addition:

·         Statement by Norma Emerson

·         Letters from Kaye Walker, Mold Street

Motion carried (STCB/2019/001)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Jacinta Stevenson declared an interest in the funding application and withdrew from the email discussion of that matter. 



Moved (Barry Williams/Joan Wilson):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/002)


5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 15 November 2018


Moved (Mike Lord/Norma Emerson):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 15 November 2018 as a correct record.


 Motion carried (STCB/2019/003)

Part A Reports

6       Roading Matters


The Chairperson raised the issue of maintenance of various roads in the area. 

The Contract Supervisor, Mr Taylor, commented that the following roads had been logged in 2018 for maintenance.

·      Ngapuna Road (erosion on lower east side of 6 Mile Bridge)

·      Moonlight Road

·      Hyde Roads (Cemetery – Mareburn)

·      Hartfield Road seal and shingle sections

·      Pukerangi Road (between Roadrail and seal)

·      Garthmyl Road – Kirkland

·      Huntly Road

·      Mason Road

·      Murray Road

·      Ngapuna Road

·      Shinglea Road

·      Large pot hole

He advised that the contractor should complete the works within the next 4 weeks using 2 crews.  

It was also noted that the Network Contracts Manager had undertaken a walk around with Jock Frew and had identified some issues which needed to be resolved including the need to clean ditches, review flow direction and look at culverts under railway line.

The 3 Waters Group Manager provided an update on the water issues. 




7       Community Board Remuneration


Consideration was given to a report advising that The Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority)  was seeking feedback on how Community Boards should be remunerated for the determination it will issue on 1 July 2019.  Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.

The Authority was now seeking feedback on whether or not Community Boards should be funded from a “governance pool”.  Regardless of how they are funded, the Authority is also asking if remuneration should reflect the number of residents represented by the whole board, or the number of residents represented by each member.

Ms Graham spoke to the report and responded to questions from the Board.


Moved (Norma Emerson/David Frew):

That the Board:


a)     Notes the Community Board Remuneration report.

 Motion carried (STCB/2019/004)


8       Governance Support Officers Report


In a report the Governance Support Officer provided an update on activities of relevance to the Board area. 

Discussion took place on the action list.  It was noted that the timber from the Sutton Bridge had been offered to the community for future use.


Moved (Joan Wilson/David Frew):

That the Board:

        a)     Request that the timber from the Sutton Bridge be retained for future use         by the community.


Motion carried (STCB/2019/005)



Moved (Barry Williams/Mike Lord):

That the Board:


a)     Notes the Governance Support Officers Report;

b)     Nominates Norma Emerson as the Board representative to attend the Community Board Conference, subject to the dates suiting, and Jacinta Stevenson as an alternate.

c)     Amends the Action List as appropriate

Motion carried (STCB/2019/006)


9       Chairperson's Report


The Chairperson commented on the following matters.

·      Caravan Park – Sewage – Good response from teams involved in this issue.

·      Township Spraying – there is issues with spraying and problems with no spray zones

·         November 2018 flooding in Middlemarch – The Group Manager 3 Waters spoke to the investigation work that had been done on the waste water network.  He advised that the water was coming from multiple sources.  

Members commented on the letters received from Kaye Walker, Mold Street dated 16 April 2018 and 28 January 2019.   Staff will respond to the issues raised in the letters. 

     Norma Emerson tabled her statement relating to the November 2018 flooding in Middlemarch and spoke to her concerns.

     The General Manager City Services spoke on the civil defence response.  Board members discussed the incident and commented on things that had worked and areas for improvement.   

     Members requested that a culverts meeting be organised between the Council and the ORC to look at clearing creeks and the rules around this.  The Group Manager 3 Waters will progress this issue.





10     Council Activities


Cr Lord provided an update on Council activities including the Annual Plan which was approved for consultation on the basis of 5% rates increase.  He also commented on the capital budgets and the positive progress on this year’s capital programme.





11     Notification of Agenda Items for Consideration by the Chairperson





Norma Emerson invited Board members and regular staff for a meal at a time to be confirmed.










The meeting concluded at 7.55 pm