Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting
of the Waikouaiti Coast Community Board held in the East Otago Events Centre,
Main Road, Waikouaiti on Tuesday 29 January 2019, commencing at 5.30 pm
PRESENT
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Chairperson
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Alasdair Morrison
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Members
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Mark Brown
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Mandy Mayhem-Bullock
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Cr Jim O'Malley
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Richard Russell
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IN ATTENDANCE
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Nick Dixon (Group Manager Ara
Toi), Tom Simons-Smith (Coastal Specialist)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Public Forum -
Karitane Bowling Club
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Representatives from the
Karitane Bowling Club addressed the meeting regarding their funding
application. They advised that it is a hub for functions and family
events in the Karitane area. They have gravelled the driveway using
their own funding previously, but now require help with the current
repair.
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1.2 Public Forum -
Janet Rhodes
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Janet Rhodes, president of Blueskin
News, addressed the meeting about its funding application. Janet
spoke of the importance of Blueskin News for the community and how it had
helped her as a new resident to the area to find out more about events.
Usually around 600 copies were produced. The aim was to achieve
financial independence, which had been the case most of the time since
1985. Most funds were sourced through advertisements in the editions.
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1.3 Public Forum -
Giselle Laven
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Giselle Laven addressed the meeting to
speak about bus and other services. As Ms Laven is legally blind she
cannot drive. She advised that there were only three buses a day, and
no evening, weekend or holiday services available. She stated there was
a New Year’s Eve bus scheduled but it was poorly advertised. A
solution could be a smaller bus. Ms Laven stated it would be good to
have one weekend day service to town late morning and from town later in the
day. Cr O’Malley was happy to discuss this matter at the next
meeting of the appropriate working party.
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Moved (Cr Jim O'Malley/Member Mandy
Mayhem-Bullock):
That the Board:
Extends
the Public Forum time to allow the speakers to be heard.
Motion carried (WC/2019/001)
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1.4 Public Forum -
Shirley Hewlett
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Shirley Hewlett addressed the
meeting regarding the Waikouaiti bus shelters. Three of the four shelters
promised had been provided, but the bus route had since been changed to up
and down Beach Street. Elderly people cannot walk to the new stops.
The bus shelters were too small, and the Fell Street shelter had been put in
the wrong position. If the shelter was put by corner Geelong Street and
Scotia Street it would be used. Could the gold card be used for earlier
and later rural buses?
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1.5 Public Forum -
Jennie Upton
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The Waste Minimisation Start Up Facilitator
(Jennie Upton) addressed the meeting regarding the Waikouaiti Wastebusters
funding application. She spoke of the requirements of the group and
what the Dunedin City Council would provide for the project. She also
spoke of the different avenues that will be provided for waste minimisation.
Judy Martin was acknowledged for all her hard work.
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Geraldine Tait and Mark Brown
removed their interest in Blueskin Amenity.
Alasdair Morrison is now a member
of the Blueskin A&P.
Mark Brown is now the President of
the Blueskin A&P.
Mark Brown and Mandy Mayhem-Bullock
are now members of the newly formed Blueskin News Committee.
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Moved (Alasdair Morrison/Mandy
Mayhem-Bullock):
That the Board:
a) Amends the
Elected Members' Interest Register.
b) Confirms the proposed
management plan for Elected Members' Interests.
Motion carried (WC/2019/004)
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5 Confirmation of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 14 November 2018
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Moved (Mark Brown/Mandy
Mayhem-Bullock):
That the Board:
Confirms the public part
of the minutes of the Waikouaiti Coast Community Board meeting held on 14
November 2018 as a correct record.
Motion carried (WC/2019/005)
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Part
A Reports
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6
Waikouaiti Coast Community Board Action List
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The report provided an update
to the Waikouaiti Coast Community Board on its Action List, which included:
·
Coastal Erosion
The
Coastal Specialist (Tom Simons-Smith) advised that the design is almost
complete and researching types of materials to use was underway. It was
advised that this project will be completed in phases. There will be a
camera mounted once complete to monitor the spit.
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BMX Park
Alasdair
met with Shirley McKewen and DCC staff. The land belongs to Department of
Conservation but is managed by Dunedin City Council. It can have
recreational use. An expert will carry out site test for contamination as
it is in the HAIL register.
·
Bus Shelters & Services Action List Item
Is
to have bus issues and increase in bus services added to the action
requested.
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Moved (Alasdair Morrison/Mandy
Mayhem-Bullock):
That the Board:
a) Amends the Action List
as appropriate.
Motion carried (WC/2019/006)
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7 Funding
Applications
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Three funding applications were
received for the Board’s consideration, which were:
Karitane Bowling Club
requested $2,000.00 to reinstate the driveway and carport at the Karitane Bowling
Club. Richard Russell left the room while this funding application was
discussed.
Blueskin News to re-establish
providing a free publication to the local community. It sought funding
of $1,987.20 as interim support during the re-establishment phase, which
would cover printing expenses for the first three additions. Mark Brown
and Mandy Mayhem-Bullock left the room while this funding application was
discussed.
Waikouaiti Wastebusters to
set up a shop and collection point for the sale of donated and diverted items
from the local community. It sought funding of $1,250.00 to provide
items including Hi-Vis vests for volunteers, signage for the shop, and
creation of a logo. Cr O’Malley left the room while this funding
application was discussed.
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Moved (Mandy Mayhem-Bullock/Mark
Brown):
That the Board:
a) Approves the
funding application from the Karitane Bowling Club for $951.91 towards
reinstating the driveway at the Karitane Bowling Club.
Motion carried (WC/2019/007)
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Moved
(Alasdair Morrison/Cr Jim O'Malley):
That the Board:
a) Approves the
funding application from Blueskin News for $662.40 towards printing costs.
Motion carried (WC/2019/008)
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Moved
(Mandy Mayhem-Bullock/Alasdair Morrison):
That the Board:
a) Approves the funding
application from Waikouaiti Wastebusters for $850.00 towards items including
Hi-Vis vests for volunteers, signage for the shop, and creation of a logo.
Motion carried (WC/2019/009)
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8 Community
Board Remuneration
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A report from Civic advised
that the Local Government Act 2002 (LGA) gives the Remuneration Authority
(the Authority) the responsibility for setting remuneration for local
government elected members.
The report noted that the
Authority sought feedback on how Community Boards should be remunerated for
the determination it would issue on 1 July 2019. Currently, the
Authority sets the amount of remuneration for each chair and member of every
Community Board.
It was noted that the
Authority also sought feedback on whether or not Community Boards should be
funded from a “governance pool”. Regardless of how they were
funded, the Authority was asking if remuneration should reflect the number of
residents represented by the whole board, or the number of residents
represented by each member.
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Moved (Richard Russell/Alasdair
Morrison):
That the Board:
a) Notes the
Community Board Remuneration report.
b) Agreed that the setting
remuneration for Community Boards should remain status quo. Remuneration
should not be driven by the area’s population.
Since
the removal of the Ward Councillors, the rural areas rely on Community
Board’s more, and greater distances of travel can be involved.
Motion carried (WC/2019/010)
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9
Governance Support Officer's Report
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In a report from the
Governance Support Officer, an update was provided on matters of interest,
including:
a) Project
Fund.
b) New Zealand
Community Boards’ 2019 Conference
c) Blueskin BayWatch Funding
Report
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Moved (Alasdair Morrison/Richard Russell):
That the Board:
a) Notes the
Governance Support Officer’s Report.
b) Nominates
Mandy Mayham-Bullock to attend the 2019 New Zealand Community Boards’
Conference.
c) Notes the
funding report received from Dominique Harrison of Blueskin BayWatch.
Motion carried (WC/2019/011)
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10 Chairperson's
Report
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A verbal report was presented from the Chairperson at the
meeting, which included:
·
Staff changes in the Dunedin City Council Parks and Recreation
Team.
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Blueskin on Show is on 7th April 2019.
·
Alasdair to speak as Chairperson of the Waikouaiti Coast
Community Board at the Annual Plan Meeting, including discussions on buses, reticulated
sewage system for Waitati and how the Community Board feedback is incorporated
in the Annual Plan.
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Moved (Alasdair Morrison/Mandy
Mayhem-Bullock):
That the Board:
a) Notes the report.
Motion carried (WC/2019/012)
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11 Council
Activities
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Councillor
Jim O'Malley provided an update on matters of interest to the Board, which
included:
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Annual Plan
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Lime scooters
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Moved (Cr Jim O'Malley/Alasdair
Morrison):
That the Board:
a)
Notes the report.
Motion carried (WC/2019/013)
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12 Items
for Consideration by the Chair
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There were no items for
consideration.
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The meeting concluded at 8.06pm.
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CHAIRPERSON