Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 12 February 2019, commencing at 2.20 pm

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Doug Hall	Cr Mike Lord
	Cr Damian Newell	Cr Jim O'Malley
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Nick Dixon (Group Manager Ara Toi) and Joy Gunn (Manager Community Development and Events)

Governance Support Officer       Rebecca Murray

1       Public Forum

There was no Public Forum.   

2       Apologies
	There were apologies received from Councillors Laufiso, Wilson and Staynes (for absence) and Councillor Garey for lateness.
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: Accepts the apologies from Councillors Marie Laufiso, Kate Wilson and Chris Staynes (for absence) and Councillor Christine Garey (for lateness). Motion carried (COM/2019/059)

3       Confirmation of agenda
	Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Committee: Confirms the agenda with the following alteration: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (COM/2019/060)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/061)

5       Confirmation of Minutes

5.1    Grants Subcommittee meeting - 26 September 2018
	Moved (Cr Aaron Hawkins/Cr Andrew Whiley): That the Committee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 26 September 2018 as a correct record. Motion carried (COM/2019/062)

5.2    Grants Subcommittee meeting - 23 October 2018
	Moved (Cr Aaron Hawkins/Cr Andrew Whiley): That the Committee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 23 October 2018 as a correct record. Motion carried (COM/2019/063)

5.3    Grants Subcommittee meeting - 19 November 2018
	Moved (Cr Aaron Hawkins/Cr Andrew Whiley): That the Committee: Confirms the public part of the minutes of the Grants Subcommittee meeting held on 19 November 2018 as a correct record. Motion carried (COM/2019/064)

Minutes of Committees

6       Toitū Otago Settlers Museum Board - 1 August 2018
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 1 August 2018. Motion carried (COM/2019/065)

7       Toitū Otago Settlers Museum Board - 19 September 2018
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 19 September 2018. b)     Takes Part C items of the minutes of the Toitu Otago Settlers Museum Board held on Wednesday, 19 September 2018, in the non-public part of the meeting. Motion carried (COM/2019/066)

8       Toitū Otago Settlers Museum Board - 7 November 2018
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 7 November 2018. Motion carried (COM/2019/067)

Part A Reports

9       Otago Museum Report to Contributing Local Authorities - August to October 2018
	A report from the Otago Museum provided an update on the key activities from August to October 2018.
	Moved (Cr Damian Newell/Cr Rachel Elder): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities – August to October 2018. Motion carried (COM/2019/068)

10     Ara Toi Otepoti and City of Literature Key Activities and Achievements
	A report from Ara Toi provided an update on Ara Toi Ōtepoti and City of Literature work in 2018. The Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Doug Hall): That the Committee: a)     Notes the Ara Toi Ōtepoti and City of Literature report July – December 2018. Motion carried (COM/2019/069)

11     Community and Culture Non-Financial Activity Report for the Quarter Ended 31 December 2018
	A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 31 December 2018. The report noted some highlights for the quarter which included increased community satisfaction with city festivals and events and Dunedin being named the ‘Most Beautiful City’ in the Keep New Zealand Beautiful Awards. The Group Manager Ara Toi (Nick Dixon),  Manager Community Development and Events (Joy Gunn, and Dunedin Youth Council representative (Ben Hawke) spoke to the report and responded to questions. Cr Hawkins thanked the Community Development and Events Team for their hard work after the extraordinary week of events which included Chinese New Year, Waitangi Day and Thieves Alley.
	Moved (Cr Damian Newell/Cr Jim O'Malley): That the Committee: a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 December 2018. b)     Notes the Dunedin Youth Council Six Monthly report. Motion carried (COM/2019/070)

12     Items for Consideration by the Chair
	There were no items for consideration.

Resolution to exclude the public

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Toitū Otago Settlers Museum Board meeting - 1 August 2018 - Public Excluded

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (COM/2019/071)

The meeting went into non-public at 2.38pm and concluded at 2.41pm.

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CHAIRPERSON