Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday 19 February 2019, commencing at 1.00 pm
PRESENT
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Mayor
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Mayor Dave Cull
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Deputy Mayor
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Cr Chris Staynes
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Members
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Cr Doug Hall
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Cr Aaron Hawkins
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Damian Newell
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Cr Jim O'Malley
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Cr Conrad Stedman
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Cr Lee Vandervis
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Cr Andrew Whiley
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Cr Kate Wilson
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IN ATTENDANCE
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Sue Bidrose (Chief Executive
Officer), Sandy Graham (General Manager City Services), Graham McKerracher
(Manager, Council Communications and Marketing), Simon Drew (General Manager
Infrastructure Services), Simon Pickford (General Manager Community Services),
Dave Tombs (General Manager Finance and Commercial), John Christie (Director
Enterprise Dunedin), Sharon Bodeker (Team Leader Civic), Maria Ioannou
(Corporate Policy Manager), David Bainbridge (Group Manager Property
Services), Robert West (Group Manager Parks and Recreation), Tami Sargeant
(Senior Policy Analyst), Andrea Jones (Communications Team Leader)
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Governance Support Officer Lynne
Adamson
1 Opening
TRIBUTE TO GRAHAM
CROMBIE, CHAIR, DUNEDIN CITY HOLDINGS LIMITED
The Mayor paid tribute to Graham Crombie, Chair of Dunedin
City Holdings Limited (DCHL) who recently passed away and acknowledged the contribution
he had made to Council, DCHL and its subsidiaries.
The Mayor commented on the extensive list of appointments Mr
Crombie held and on his reputation for revitalising and lifting the performance
of the organisations he worked in, noting that his experience, expertise and
guidance would be sorely missed.
The Mayor extended sincerest sympathy and condolences to the
family on their very sad loss.
Council then held a minute of silence for Mr Crombie.
OPENING PRAYER
Revd Greg Hughson, (University Chaplain) opened the meeting
with a prayer.
2 Public
Forum
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2.1 South Dunedin
Community Hub
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Craig Waterhouse
(South Dunedin Business Association) postponed speaking to Council.
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2.2 Climate Change and
Carbon Soil Sequestration
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Diane Yeldon had
provided a written submission on Climate Change and Carbon Soil Sequestration
that had been circulated to Councillors.
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2.3 George Street
Traffic
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Michael Lee expressed
concerns he held with the traffic flow in the central city and responded to
questions.
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4 Confirmation
of agenda
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms the agenda with
the following alterations:
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In regard to Standing Order 2.1, Option C be adopted in relation to
moving and seconding and speaking to amendments.
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That Item C4 – Appointment to the Otago Museum Trust Board be
deferred until the Council meeting to be held on 26 February 2019.
Motion carried (CNL/2019/016)
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5 Declarations of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Cr Rachel Elder advised that she
was the Chair of the Southern Urban Dunedin Community Response Group and
requested that her declaration be updated.
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Amends the
Elected Members' Interest Register; and
b) Confirms the proposed
management plan for Elected Members' Interests.
Motion carried (CNL/2019/017)
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
a) Notes the Executive
Leadership Team's Interest Register.
Motion carried (CNL/2019/018)
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6 Confirmation
of Minutes
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6.1 Ordinary Council meeting - 29 January 2019
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council meeting held on 29 January
2019 as a correct record.
Motion carried (CNL/2019/019)
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6.2 Ordinary Council Annual Plan meeting - 29
January 2019
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Confirms
the public part of the minutes of the Ordinary Council Annual Plan meeting
held on 29 January 2019 as a correct record.
Motion carried (CNL/2019/020)
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Minutes of Community Boards
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7 Waikouaiti
Coast Community Board - 14 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Waikouaiti Coast Community Board meeting held on 14 November 2018.
Motion carried (CNL/2019/021)
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8 Strath
Taieri Community Board - 15 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Strath Taieri Community Board meeting held on 15 November 2018.
Motion carried (CNL/2019/022)
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9 Otago
Peninsula Community Board - 15 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Otago Peninsula Community Board meeting held on 15 November 2018.
Motion carried (CNL/2019/023)
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10 Saddle
Hill Community Board - 20 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Saddle Hill Community Board meeting held on 20 November 2018.
Motion carried (CNL/2019/024)
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11 Mosgiel-Taieri
Community Board - 21 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the Mosgiel-Taieri Community Board meeting held on 21 November 2018.
Motion carried (CNL/2019/025)
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12 West
Harbour Community Board - 21 November 2018
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Moved (Cr Andrew Whiley/Cr Rachel
Elder):
That the Council:
a) Notes the minutes
of the West Harbour Community Board meeting held on 21 November 2018.
Motion carried (CNL/2019/026)
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On behalf of the West Harbour Community Board, Cr Aaron
Hawkins expressed thanks for the work undertaken to advance the SH88 shared
pathway and advised that they were looking forward to the completion of the
project.
Reports
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13
Annual Plan 2019/20 update
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A
report from Community and Planning provided an update on the development of
the Annual Plan 2019/20 and a proposed approach to engage with the community
on the draft budgets. An Annual Plan 2019/20 information document would
be delivered to every Dunedin home.
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The General Manager City Services (Sandy Graham), Corporate
Policy Manager (Maria Ioannou) and Policy Analyst (Tami Sargeant) spoke to
the report. They responded to questions on youth and Māori engagement;
the central city upgrade and methods for the inclusion of items that were not
on the list, for example the Waikouaiti Landfill.
There was a discussion on bus services and the possibility
of seeking feedback on whether the community supports the principle of using
Council parking and/or rates revenue to lower the cost of bus fares, and that
this be included in the consultation document.
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Moved (Cr David Benson-Pope/Cr Kate
Wilson):
That the Council:
a)
Confirms
the
proposed approach for engaging with the community on the draft budgets and
content of the Annual Plan 2019/20.
b)
Notes
the draft Annual Plan 2019/20 Information
Document.
Motion carried (CNL/2019/027)
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Moved (Cr Aaron Hawkins/Cr David
Benson-Pope):
That the
Council:
c)
Agrees with the
inclusion of the question
“Do
you support the principle of using Council parking and / or
rates revenue to lower the cost of bus fares in the city?”
in the draft Annual Plan information document.
Motion carried (CNL/2019/028) with
Cr Vandervis recording his vote against
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14
Otago Museum funding request outcomes
discussion
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A report
from Ara Toi and Finance provided an update on the outcome of the initial
discussions between DCC staff and the Otago Museum in relation to the
Museum’s request for additional funding. It was noted that an
additional financial report would be submitted to Council prior to May 2019.
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The General Manager
Community Services (Simon Pickford) and Group Manager Ara Toi (Nick Dixon)
spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Rachel Elder):
That the Council:
a) Notes that
a further financial report on Museum funding will be delivered to Council in
time for Annual Plan deliberations.
b) Notes the steps to be
followed if the DCC formally objected to a Levy increase in the
Museum’s budget.
Motion carried (CNL/2019/029)
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15
Mosgiel Aquatic Facility - Project Update
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A
report from Parks and Recreation provided an update on the Mosgiel Aquatic
Facility redevelopment project (the pool) and sought approval from Council to
disband the Mosgiel Aquatic Facilities Advisory Panel (the Advisory Panel)
and replace it with a Mosgiel Aquatic Project Team (the Project Team).
The General Manager City
Services (Sandy Graham) and Group Manager Parks and Recreation (Robert West)
spoke to the report and responded to questions.
Members expressed thanks and
congratulations to Irene Mosley, staff and members of the Taieri Community
Facilities Trust for their work undertaken to ensure the success of the
project.
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Moved (Cr Chris Staynes/Cr Doug Hall):
That the Council:
a) Notes that
the fundraising target of $3.2 million had been met.
b) Notes that
the Notice of Requirement for the designation of the Mosgiel Community and
Recreation Area had been lodged.
c) Disbands the
Mosgiel Aquatic Facilities Advisory Panel.
d) Establishes
the Mosgiel Aquatic Project Team.
e) Constitutes the
membership of the Mosgiel Aquatic Project Team as follows:
i) Taieri
Community Facilities Trust Representative x 2
ii) Dunedin
City Council Parks and Recreation Representatives x 3
iii) Mosgiel
and Taieri Community Board x 1
iv) Advisory -
Mosgiel Aquatic Facility Project Manager x 1
Motion carried (CNL/2019/030)
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16
Speed Limits Bylaw 2004 - Amendment 9
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A report
from Transport appended the findings of the Speed Limits Bylaw Committee on
proposed changes to speed limits as per Speed Limits Bylaw 2004 Amendment 9.
The Group Manager Transport
(Richard Saunders) and Lisa Clifford spoke to the report and responded to
questions on demarcation and signage to indicate the new speed limits around
schools.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Council:
a) Notes the
recommendations of the Speed Limits Bylaw Committee on proposed changes to
speed limits.
b) Adopts the
changes to speed limits as noted in Amendment 9 to the Speed Limits Bylaw
2004.
c) Agrees that
the Speed Limits Bylaw 2004 – Amendment 9 take effect from March
2019.
d) Notes that staff would
review the use and sped limits of Queens Drive as recommended by the Speed
Limit Bylaw Committee.
Motion carried (CNL/2019/031)
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17
Community Board Remuneration
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A
report from Civic advised that the Local Government Act 2002 (LGA) gave the
Remuneration Authority (the Authority) the responsibility for setting
remuneration for local government elected members, including Community Board
members.
In December 2018, the Authority sought
feedback on how Community Board members should be remunerated. The
report provided the feedback received from Community Boards, and sought
feedback from Council, which would then be forwarded to the Authority for its
consideration.
The General
Manager City Services (Sandy Graham) and Team Leader Civic (Sharon Bodeker)
spoke to the report and responded to questions on feedback received from
Community Boards.
The increased
role and value of Community Boards was acknowledged noting some of the
extensive community projects they had been involved in which were of benefit
to the wider community.
Following discussion
it was agreed that the Remuneration Authority should continue to perform the function
as per Schedule 7 of the Local Government Act 2002 and that it was not appropriate
for Councillors to set Community Board members remuneration levels.
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Moved (Cr Christine Garey/Cr Chris
Staynes):
That the Council:
a) Notes the
Community Board feedback that would be provided to the Remuneration
Authority.
b) Agrees
that:
(i)
any pool from which Community Boards are paid was independent of the
governance pool that remunerates Councillors.
(ii)
the Remuneration Authority continued to determine the remuneration of
Community Board members and chairs, rather than making it a decision of
Council, thus maintaining independence.
c) Agrees
that the amount of the governance pool that remunerates Councillors
should not be impacted by the existence or otherwise of Community Boards.
d) Agrees that
Community Board remuneration should reflect many relevant factors in addition
to population, as determined by the Remuneration Authority.
Remuneration should reflect the number of residents represented by the whole
board rather than by each individual member.
e) Notes that
the Council feedback would be forwarded to the Remuneration Authority for its
consideration.
Motion carried (CNL/2019/032)
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Moved
(Cr Aaron Hawkins/Cr Christine Garey):
That the Council:
a) Notes
Schedule 7 of the Local Government Act 2002 and its reference to the role of
the Remuneration Authority to set the remuneration levels of all elected
members, and urges them to perform this function rather than delegating it to
territorial authorities.
Motion carried (CNL/2019/033)
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18 Notice
of Motion - Weigh Bridge
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Councillor Hall withdrew from this item.
In accordance with Standing Order 26.1, a
Notice of Motion was received from Cr Kate Wilson and Cr Jim O’Malley
for inclusion on the agenda for the meeting being held on Tuesday, 19
February 2019.
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Moved (Cr Kate Wilson/Cr Jim O'Malley):
That the Council:
a) Requests that staff
provide a report on the cost and implications of a second weigh bridge being
installed at the Green Island Landfill for Annual Plan deliberations.
Motion carried (CNL/2019/034)
with Cr Vandervis recording his vote against.
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Resolution to exclude the public
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Moved (Mayor Dave Cull/Cr Chris
Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for Confidentiality
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C1
Ordinary Council meeting - 29 January 2019 - Public Excluded
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
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.
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C2
Appointment to Dunedin Indoor Sports Venue Trust
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C3
South Dunedin Library & Community Complex
Update on Purchase
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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C4
Appointment to the Otago Museum Trust Board
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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S48(1)(a)
The public conduct of the part of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
Motion carried (CNL/2019/035)
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The meeting moved into confidential at 2.33 pm and concluded
at 2.50 pm.
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MAYOR