Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 11 February 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Mike Lord

Cr Damian Newell

 

Cr Chris Staynes

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

IN ATTENDANCE

Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services) Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), Chris Henderson (Group Manager Waste and Environmental Solutions), David Bainbridge (Group Manager Property Services), Adrian Blair (Group Manager Customer and Regulatory Services), Richard Saunders (Group Manager Transport), Tom Dyer (Group Manager 3 Waters) and  Robert West (Group Manager Parks and Recreation),

 

Governance Support Officer       Jennifer Lapham

 

 

 

1       Public Forum

1.1    Public Forum - Lynley Hood - Lime Scooters

 

Ms Lynley Hood spoke to the Committee regarding the safety of Lime Scooters.  She was concerned that there were no rules or regulations relating to their use. 

Ms Hood commented that the footpaths should be a safe place for pedestrians, particularly those with disabilities and Lime Scooters should not be allowed to use them.  She suggested that they should use the cycle lanes or a fit to purpose lane.

 

 

 

 

 

1.2    Public Forum - Cathy and Alex Shemansky - Castlewood Road

 

Cathy and Alex Shemansky spoke to the Committee regarding flooding of their property at 1 Castlewood Road.  Mrs Shemansky outlined the history of the flooding and the impact it was having on their lives and their accommodation business.  

They requested that as a priority the Council prevent water entering their pipe from McTaggart Street.  This should be diverted to the harbour.  They would also like the reinstatement of the secondary overflow through 564 Portobello Road.

They commented that the problem requires an immediate solution and now that funding has been approved they asked that the Council prioritise flood prevention works for their property.

Moved (Chairperson Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

a)    Extend the public forum to allow all speakers the opportunity to speak to the Committee.

Motion carried (INF/2019/001)

 

 

1.3    Public Forum - Elaine Sternberg - Water Connection

 

Mrs Elaine Sternberg spoke to the committee regarding flooding of her property, which had become more frequent over the last 5 years.  She advised that it was extremely stressful.  Mrs Sternberg commented that the road was higher than her property and drained down onto her property plus the water catchment behind her property also drained onto it.  She also noted that the removal of the pine trees from the spit had contributed to the flooding issue.

Mrs Sternberg asked for the Council to take action to resolve this issue.

 

1.4    Public Forum – Diane Yeldon – Ethical Traveller

 

Diane Yeldon spoke to the committee regarding being an Ethical Traveller.  She advised that an Ethical Traveller is a person who uses the most sustainable transport mode. 

She commented that Transportation Planners should consider all modes of transport or how people are using the footpaths i.e taking a shopping trundler.  She felt the Road Code should be applied to everyone using the road or footpaths.

 

 

 

2       Apologies

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Accepts the apology from Crs Marie Laufiso and Chris Staynes for absence and Cr Newall for early departure

 

Motion carried (INF/2019/002)

 

3       Confirmation of agenda

 

 

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

Confirms the public part of the agenda with the following alterations:

 

a)        In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

b)     An urgent item relating to the Otago Polytechnic.  The reason for urgency         being the Government will be making an announcement on the future of         Polytechnics.   

 

Cr Vandervis withdrew from the table at 1.55 pm  

 

Motion carried (INF/2019/003)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2019/004)

Part A Reports

5       Public-private boundary on 3 Waters networks and interim stormwater management

 

A report from 3 Waters Group identified need to review the boundary of public-private responsibility on all of the 3 Waters networks.  This was due to regulatory and operational risks, and the practicality of implementing the DCC’s current approach with the changing expectations of the community.  The review was likely to be wide-ranging and complex and may take up to two years to complete.

For stormwater, the DCC would need to consider an interim approach to addressing issues with private watercourses while the review was carried out.  This was to reduce the potential risks to both the DCC and customers where private infrastructure cannot cope with flows, resulting in damage, and in some cases, unsafe conditions. It was proposed that the DCC resolve issues for priority watercourses through minor extensions to the stormwater network, within approved budgets.

 

 

 

The Group Manager 3 Waters, Tom Dyer, spoke to the report and responded to questions.

 

Cr Vandervis returned to the table at 1.57 pm.

 

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

 

a)     Notes that a review of the public-private boundary issues on each of the 3 Waters networks will be undertaken.

b)     Approves the recommended interim approach to resolve priority issues caused by watercourses within approved budgets while the review is completed.

c)     Notes the criteria for determining priority watercourse issues will involve a weighted-criteria analysis using the following principles:

i)      Frequency and impact of flooding.

ii)     Number of impacted properties.

iii)    Risk to public health and safety.

iv)    Contribution of DCC stormwater inputs to the issue.

v)     Complexity and cost of potential solutions.

vi)    Likelihood of long term successful outcome.

vii)   Ability to incorporate into renewals programme.

Motion carried (INF/2019/005)

 

 

 

 

6       3 Waters Activity Report for the two Quarters ending 31 December 2018

 

In a report the Group Manager 3 Waters provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

 

The Group Manager 3 Waters, Tom Dyer, spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the two Quarters starting 1 July and ending 31 December 2018.

Motion carried (INF/2019/006)

 

7       Parks and Recreation Activity Report for the two quarters ending 31 December 2018

 

In a report from Parks and Recreation an updated was provided on operations, maintenance and capital works, including contracted out services, for the period 1 July 2018 – 31 December 2018.

 

 

The General Manager City Services, Sandy Graham and Group Manager Parks and Recreation, Robert West spoke to the report and responded to questions. . 

 

During the discussion Mayor Dave Cull and Cr Damian Newell left the meeting at 02:43 p.m

 

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending 31 December 2018.

Motion carried (INF/2019/007)

 

8       Property Services Activity Report for the Two Quarters Ending 31 December 2018

 

In a report from Property, an update was provided on operations, maintenance and capital works, including contracted-out services, for the period 1 July 2018 – 31 December 2018.

 

 

 

The General Manager City Services, Sandy Graham and Group Manager Property Services David Bainbridge spoke to the report and responded to questions. 

 

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Property Services Activity Report for the two Quarters ending 31 December 2018.

Motion carried (INF/2019/008)

 

 

 

Moved (Chairperson Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Adjourn the meeting for 10 minutes.

 

Motion carried (INF/2019/009)

 

 

 

The meeting adjourned at 3.04 pm  and reconvened at 3.15 pm.

 

The Mayor returned to the meeting at 3.15 pm.

 

 

9       Waste and Environmental Solutions Activity Report for the two quarters ending 31 December 2018

 

In a report from Waste and Environmental Solutions an update was provided on operations, maintenance and capital works, including contracted services.

 

The Group Manager Chris Henderson spoke to the report and responded to questions. 

 

 

During the discussion Cr Mike Lord left the meeting at 3:52 p.m –

 

 

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:

a)     Notes the Waste and Environmental Solutions Activity Report for the two Quarters ending 31 December 2018.

 Motion carried (INF/2019/010)

 

10     Transport Activity Report for the Two Quarters Ending 31 December 2018

 

In a report from Transport an update was provided on Transport operations, maintenance, and capital works, including contracted out services.

 

 

The Group Manager Transport, Richard Saunders spoke to the report and responded to questions.

 

 

 

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ending 31 December 2018.

Motion carried (INF/2019/011)

 

11     Correction to naming of a private way off Glendermid Close, Sawyers Bay

 

A report from Transport advised that the name of a private way off Glendermid Close, Sawyers Bay needed to be correct from "Goddards Way" to “Goddard Way”.

The road name “Goddard Way” was proposed by the developer and complies with the Dunedin City Council Road Naming Policy.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Approves correcting the name of the private way off Glendermid Close from "Goddards Way" to “Goddard Way”.

 Motion carried (INF/2019/012)

 

12     Naming of a New Private Way off Ōwhiro Avenue, Mosgiel

 

In a report from Transport an option for the naming of a private way off Ōwhiro Avenue, Mosgiel as “Tuwhare Lane” was presented.

The new road name proposed by the developer is on Council’s list of pre-approved names, and therefore complies with the Road Naming Policy.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

a)     Approves naming the new private way off Ōwhiro Avenue, Mosgiel as “Tuwhare Lane”.

Motion carried (INF/2019/013)

 

13     Resolution to stop a portion of Beaconsfield Road, Portobello

 

In a from Transport it was recommended that the road stopping at 1 McAuley (Beaconsfield Road Frontage) be completed as the notice period had concluded with no objections.

 

 

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 524955 is stopped.

c)     Authorises public notice of the road stopping.

Motion carried (INF/2019/014)

 

14     Resolution to stop a portion of Marewa Street, Kew

 

In a report from Transport  it was recommended that the road stopping at 14 Marewa Road, Kew be completed, as the notice period had concluded with no objections.

 

 

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Committee:

 

a)     Notes that no objections were submitted during the notice period.

b)     Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 516377 is stopped.

c)     Authorises public notice of the road stopping.

Motion carried (INF/2019/015)

 

14A   Otago Polytechnic

 

 

The Committee noted that the Government was due to make an announcement regarding a restructure of all the Polytech’s.  It was noted that the Otago Polytechnic was operating efficiently and had not required a bail out by the Government.  Members commented that the Council had a good relationship with the Polytech and it was a huge asset to the city. 

 

Members felt that it was important to pass a resolution supporting the Otago Polytechnic prior to the announcement by the Government.

 

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

        That Council work with the Otago Polytechnic to ensure any government reforms         of the sector:

a)         Maintain or enhance the sustainability of their operating budgets;

b)        Allow for the development of courses and programs locally to meet the         needs of our community; and

c)         Support the continued delivery of creative industries training.

d)        Enhance the ability of the Polytech to independently build collaborative         relationships both locally and internationally.

Motion carried (INF/2019/016)

 

15     Items for Consideration by the Chair

 

 

 

 

Cr Hawkins asked that the delegation regarding Road naming be reviewed.  If the name meet the Council policy why did it need to come to the committee for approval.

 

 

 

 

 

             

 

 

 

 

 

The meeting concluded at 4.26 pm.

 

 

 

 

 

 

 

 

 

..............................................

C H A I R P E R S O N