Mosgiel-Taieri Community Board



Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday
05 February 2019, commencing at 12.00 Noon





Sarah Davie-Nitis


Deputy Chairperson

Joy Davis



Phillipa Bain

Martin Dillon


Cr Mike Lord

Dean McAlwee


Maurice Prendergast





Tracey Saunders (Chief Information Officer), Scott MacLean (Acting Parks and Cemetery Manager), Aidan Battrick (Parks Maintenance Team Leader) and Hjarne Poulsen (Transport Engineering and Road Safety Team Leader)


Governance Support Officer       Wendy Collard




1       Public Forum

There was no Public Forum.  


2       Apologies

An apology was received from Councillor Lord (for early departure).


That the Board:


Accepts the apology from Councillor Lord


Motion carried



3       Confirmation of agenda



Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:


Confirms the agenda with the following addition or alteration


Item 13 - Councillor Update to be taken before Item 9 – Governance Support Officer’s Report.


Motion carried (MTCB/2019/001)



4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Joy Davis provided an update to her register of interests.



Moved (Maurice Prendergast/Martin Dillon):

That the Board:


a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/002)


5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 21 November 2018


Moved (Martin Dillon/Phillipa Bain):

That the Board:


Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 21 November 2018 as a correct record with the amendment as agreed.


Motion carried (MTCB/2019/003)


Part A Reports

6       Introduction to new Parks and Recreation staff


The Acting Parks and Cemetery Manager (Scott Maclean) and Parks Maintenance Team Leader (Aidan Battrick) were be in attendance to introduce themselves to the Board.



7       Mosgiel-Taieri Community Board Action List Report


The report provided an update to the Mosgiel-Taieri Community Board on its Action List.

Parks and Recreation

·                East Otago Dog Park.  Councillor Lord advised that he had received good feedback regarding this park.

·                Water Stations.  The Board requested that staff provide an update on the number and location of the water stations in Mosgiel.

·                Silverstream Valley Planting Project.  It was agreed that this item would be added to the Board’s Action List.  The Board requested that staff investigate potential sources of support for May/June plantings.

·                Murray Street Picnic Table.  It was agreed that staff would advise if the cost of the installation of the picnic table could be covered from the operational budget.

·                Bloke Shed Garden Seat installation.  It was noted that the installation to be completed by staff.

·                Memorial Park Gardens Revitalisation Project.  The Board noted that the project had been flagged with staff and agreed that it would be added to the Board Action List.



·                Mosgiel motorway southern off-ramp intersection.  It was agreed that NZTA be invited to the Board’s next meeting.

·                Church Street.  Road markings for “Stop” sign need to be reinstated.


Moved (Sarah Davie-Nitis/Joy Davis):

That the Board:


a)     Amends the Action List as appropriate.

Motion carried (MTCB/2019/004)


8       Community Board Remuneration


A report from Civic advised that the Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The report noted that the Authority sought feedback on how Community Boards should be remunerated for the determination it would issue on 1 July 2019.  Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.

It was also noted that the Authority also sought feedback on whether or not Community Boards should be funded from a “governance pool”.  Regardless of how they were funded, the Authority was also asking if remuneration should reflect the number of residents represented by the whole board, or the number of residents represented by each member.



Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:


a)     Notes the Community Board Remuneration report.

b)     Agreed that:

the setting remuneration for Community Boards should remain status quo where the Authority sets the amount of remuneration for each chair and member; and

Remuneration should be based on population as a minimum.

Motion carried (MTCB/2019/005)


13     Council Activities


Councillor Mike Lord provided an update on matters of interest to the Board which included:

Draft 2019/20 Annual Plan.



Moved (Cr Mike Lord/Chairperson Sarah Davie-Nitis):

That the Board:


Notes the report


Motion carried (MTCB/2019/006)



9       Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board's area Which included:

a)     Project Fund

b)     New Zealand Community Boards’ 2019 Conference

c)     Notice of Requirement for Mosgiel Community and Recreation Area submission



Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:


a)     Notes the Governance Support Officer's Report.

b)     Nominates Phillipa Bain to attend the 2019 New Zealand Community Boards’ Conference.

c)     Endorses the Board’s submission to the Notice of Requirement for Mosgiel Community and Recreation Area.

Motion carried (MTCB/2019/007)


10     Chairperson's Report


A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·                Otago Access Radio talkback times

·                2GP

·                Overhanging vegetation.  The Chair commented on the process for notifying overhanging vegetation from private properties onto walkways/footpaths, etc.


Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:


a)     Notes the Chairperson's report.

Motion carried (MTCB/2019/008)


11     Board Projects


1      Grants Update

It was noted that the next round for grants closes on 28 February 2019 and it was agreed that the closing date would be advertised via social media and an advertisement in The Star newspaper.


2      Pride in our Place

a)  Silverstream Valley Planting Project – The Chair advised that 350 Native plants had been confirmed as available for planning May/June 2019. 

b)  Murray Street Picnic Table – It was agreed that this would be placed on the Board’s action list.

c)  Area outside under 5’s playground – It was noted that an update had been provided in the Board’s Action List update.

d)  Taieri Bloke Shed garden seat installation – It was noted that an update had been provided in the Board’s Action List update.

e)  Festival of the Plain – Phillipa Bain advised that Keep Dunedin Beautiful would be attending as part of the Board’s stall. 

f)  E-waste – Phillipa Bain commented that the E-waste collection day was 24 February 2019 at the old Countdown carpark.


3      The Taieri Heritage Schools Project

Following discussion, it was agreed that the Board would support the Taieri Heritage Schools Project this year.


4      Memorial Park Revitalisation

It was noted that staff were working on a concept plan for the area and would report back to the Board upon completion.


5      Safe Pedestrian and Cycle accessways

The workshop held on 29 January 2019 was well attended by the Board and staff.   The Board requested staff to provide an update on the key findings to the Board’s meeting being held in April 2019.


6      Celebrating Local Excellence on the Taieri Project

        Joy Davis reminded Board members to promote and encourage discussion within the community.  She noted that the closing date for this was the end of February 2019 and a report would be presented to the next Board meeting.


8      Mosgiel and Taieri Emergency Response Group Activities

        Sarah Davie-Nitis will provide a verbal update.


9      The Taieri Heritage Trail

        Board Members have expressed the desire for a workshop to be held.  Date to be decided.


10    Beautification (Planter Boxes)

        Phillipa Bain provided a verbal update.





11    Playgrounds Brochure

        Sarah Davie-Nitis advised that she was wanting for the aerial photographs on the Dunedin City Council to be updated following which a proposal would be presented to a Board meeting.  




Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:


a)     Notes the updates.

b)      Requests that the Governance Support Officer liaise between staff and the Board to organise a workshop on the Taieri Heritage Arts Project.

c)     Approves expenditure of $79.00 for the placement of an advertisement of the closing date for the Board’s grant round in The Start newspaper.

Motion carried (MTCB/2019/009)


12     Board Updates


Board members provided updates on the following activities

1      Keep Dunedin Beautiful (KDB)

        An update had been provided as part of the “Pride in our Place” item.


2      Mosgiel Coronation Hall

        Dean McAlwee advised that the hall had received several bookings.


3      Mosgiel Business Association

        Sarah Davie-Nitis advised that the Business Association had advised that there were concerns regarding the condition of the Christmas tree and its decorations.  Ms Davie-Nitis advised that they would also not be participating in the Festival of the Plain 2019.


4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update which included the fundraising and the Mosgiel Aquatic Facility Project Advisory Group.


5      Festival of the Plain

        An update had been provided as part of the Board’s Projects Update item.


6      Communications and Engagement Activities

        A written update had been provided.



Moved (Joy Davis/Sarah Davie-Nitis):

That the Board:


a)     Notes the updates.

Motion carried (MTCB/2019/010)





14     Items for consideration by the Chair


An update on the pumps at Reid Avenue and Carlyle Road was requested.

An update on the plantings and the Southern off-ramp.





The meeting concluded at 1.50 pm