Planning and Environment Committee
MINUTES
Minutes of an ordinary meeting
of the Planning and Environment Committee held in the Edinburgh Room, Municipal
Chambers, The Octagon, Dunedin on Tuesday 12 February 2019, commencing at 1.00
pm.
PRESENT
|
Chairperson
|
Cr David Benson-Pope
|
|
|
Deputy Chairperson
|
Cr Damian Newell
|
Cr Conrad Stedman
|
|
Members
|
Mayor Dave Cull
|
Cr Rachel Elder
|
|
|
Cr Christine Garey
|
Cr Doug Hall
|
|
|
Cr Aaron Hawkins
|
Cr Mike Lord
|
|
|
Cr Jim O'Malley
|
Cr Chris Staynes
|
|
|
Cr Lee Vandervis
|
Cr Andrew Whiley
|
|
|
Cr Kate Wilson
|
|
|
IN ATTENDANCE
|
Sandy Graham
(General Manager City Services); Tom Dyer (Group Manager 3 Waters); Robert
West (Group Manager Parks and Recreation); Adrian Blair (Group Manager
Customer and Regulatory Services); Simon Pickford (General Manager Community
Services); Simon Drew (General Manager Infrastructure Services); Dave Tombs
(General Manager Finance and Commercial); Anna Johnson (City Development
Manager); Andrea Jones (Communications Team Leader); Richard Ewans
(Biodiversity Advisor); Michael Bathgate (Policy Planner); Jamie Shaw (Senior
Communications Advisor); Nathan Stocker (Policy Planner – Urban
Development Capacity)
|
Governance Support Officer Lauren
McDonald
1 Public
Forum
There was no Public Forum.
|
2 Apologies
|
|
|
Moved (Chairperson
David Benson-Pope/Cr Mike Lord):
That the Committee:
Accepts the apologies
from Cr Marie Laufiso, Cr Chris Staynes and Cr Christine Garey (for early departure).
Motion carried (PLA/2019/001)
|
|
3 Confirmation
of agenda
|
|
|
Moved (Chairperson David
Benson-Pope/Deputy Chairperson Damian Newell):
That the Committee:
Confirms
the agenda with the following alteration:
In regard to Standing
Order 2.1, Option C be adopted in relation to moving and
seconding and
speaking to amendments.
Motion carried (PLA/2019/002)
|
4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
The General Manager City Services,
Sandy Graham advised she held delegation with the authority to resolve appeals
on behalf of Council for the Second-Generation District Plan (2GP).
|
|
Moved
(Chairperson David Benson-Pope/Cr Jim O'Malley):
That the Committee:
a) Notes the
Elected Members' Interest Register; and
b) Confirms the proposed
management plan for Elected Members' Interests.
Motion carried (PLA/2019/003)
|
Part A Reports
|
6 Initiation
of changes to the Second Generation District Plan (2GP)
|
|
|
Cr Doug Hall declared an
interest and left the meeting at 01:46 p.m.
Cr Benson-Pope (Chair) noted that Cr Hall had removed
himself from the room as an appellant to the 2GP and that Councillors Hawkins
and Wilson had withdrawn from discussion of the item. Cr Benson-Pope stated
he would not speak to the item.
Cr Christine Garey left the
meeting at 01:47 p.m.
A report from City
Development detailed the reasons for the request to approve two plan changes to
the Second-Generation District Plan (2GP): Plan Change 1 to address minor
issues in the 2GP and Plan Change 2. Council approval was sought to undertake
work to enable additional housing capacity over the medium-term.
|
|
|
General Manager City Services (Sandy Graham) reminded
elected members of the 2GP appeal process, and the need to protect the
Council’s legal position.
City Development Manager (Anna Johnson) outlined the
report and responded to questions from councillors on the notifications of
the plan change, regulatory costs and communication of the 2GP plan.
|
|
Cr Kate Wilson left the meeting at 01:55 p.m.
|
|
Moved
(Chairperson David Benson-Pope/Deputy Chairperson Damian Newell):
That the Committee:
a) Approves
the initiation of a plan change to address minor issues in the Second-Generation
District Plan (2GP) (Plan Change 1).
b) Approves the initiation
of a plan change to the Second-Generation District Plan (2GP) to enable
additional residential capacity (Plan Change 2).
Motion carried (PLA/2019/006)
|
|
7 Coastal
hazards and community engagement - Ocean Beach
|
|
|
A 3 Waters report sought
support of the ‘dynamic adaptive management pathways’ approach at
Ocean Beach (coast between St Clair Headland and Lawyers Head) to enable the
DCC to better evaluate coastal hazard risk into the future and engage the
community in recommending coastal management adaptation, consistent with
central government guidance and best practise.
|
|
|
Cr Doug Hall returned to the meeting at 01:56 p.m.
Group Manager 3 Waters (Mr Tom Dyer) spoke to the report
and responded to questions from councillors on coastal management adaptation and
use of terminology within documentation.
A request was made for the language style used within the
document be reviewed to ensure it was more straightforward.
|
|
|
Moved (Mayor Dave Cull/Cr Doug Hall):
That the Committee:
a) Notes that a dynamic adaptive
management approach will be used for Ocean Beach in response to coastal
issues.
Motion carried (PLA/2019/007)
|
|
8 Review of Biodiversity Fund
|
|
|
A City Development report
provided a summary of the Biodiversity Fund (the Fund) between 2007 and 2018,
the results of the review, and recommended changes to the criteria and conditions/rules
relating to the Fund and outlined various methods for
increasing the outreach of the Fund to engage a wider section of the
community, particularly inland areas
City Development Manager (Ms Anna
Johnson) and Biodiversity Advisor (Mr Richard Ewans) spoke to the report and responded
to questions from councillors on the Fund application criteria.
|
|
|
|
|
|
Moved (Cr Aaron Hawkins/Deputy Chairperson Damian Newell):
That the
Committee:
a) Notes the
summary of the Biodiversity Fund provided in Attachment A and the proposed
methods for greater community outreach of the Fund (as listed in Paragraph
34).
b) Approves the
proposed criteria and conditions/rules of the Biodiversity Fund (as set out
in Attachment B).
Motion carried (PLA/2019/008)
|
|
9 Reserves
and Beaches Bylaw Implementation
|
|
|
A Parks and Recreation report provided
an overview of the work undertaken in 2018 and planned future work in
2019-2020 regarding enforcement of the Reserves and Beaches Bylaw 2017 and
the major changes contained in the bylaw.
|
|
|
Cr Benson-Pope complimented staff on the progress made, education
and information provided to the public, and that it appeared some behavioural
changes had occurred.
Group Manager Parks and Recreation, Mr Robert West spoke
to the report responded to questions from councillors in regard to vehicle
use on beaches.
|
|
|
Moved (Cr Jim O'Malley/Cr Mike Lord):
That the Committee:
a) Notes the Reserves and
Beaches Bylaw Implementation report.
Motion carried (PLA/2019/009)
|
|
10 Planning
and Environment Non-Financial Activity Report for the Quarter Ended 31
December 2018
|
|
|
A
report from Community and Planning provided an update on activities including:
city development; resource consents; building services; alcohol licensing;
environmental health; animal control and parking enforcement. The
report included major activities for the reporting period including: Great
King Street parklet; Te Rauone Beach design; Abutment Square (Warehouse
Precinct) and 2GP decisions release,
|
|
|
Group Manager Customer and Regulatory Services, Mr Adrian
Blair spoke to the report and responded to a question from councillors on
staffing levels.
|
|
|
Moved (Chairperson David Benson-Pope/Cr
Lee Vandervis):
That the Committee:
a) Notes the Planning and
Environment Non-Financial Activity Report for the Quarter Ended 31 December
2018.
Motion carried (PLA/2019/010)
|
|
11 Items
for Consideration by the Chair
|
|
|
No items were raised.
|
The meeting concluded at 2:13pm.
..............................................
CHAIRPERSON