Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting
of the Otago Peninsula Community Board held in the Portobello Bowling Club,
Sherwood Street, Portobello on Thursday 14 March 2019, commencing at 10.02 am
PRESENT
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Chairperson
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Paul Pope
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Deputy Chairperson
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Hoani Langsbury
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Members
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Lox Kellas
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Graham McArthur
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Christine Neill
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Edna Stevenson
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Cr Andrew Whiley
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Senior Staff Support Chris Henderson, Group Manager Waste and Environmental
Solutions
Governance Support Officer Lauren McDonald
1 Opening
OPENING REFLECTION
Christine Neill opened the meeting with a prayer.
2 Public
Forum
2.1 Broad
Bay Boating Club
Club member Marty Brash spoke in
support of the Club’s grant application. He advised that the Broad Bay
Boating Club has been a community club for almost 100 years, with the current club
building established by the community in the 1960s. The redevelopment project
and timeline were outlined, planning and resource consent in place, and a
feasibility study underway. It is hoped the building redevelopment would be
completed for the Club’s centenary celebrations, in 2023.
The Community Board members agreed
to bring forward the discussion of Item 9 – Funding Application for the
Broad Bay Boating Club, to be taken as the first item of the meeting.
2.2 The Centre for
Science Communication
Dr Fabien Medevecky from the
Centre for Science Communication at the University of Otago spoke about the
study entitled What is it worth? an economic assessment of options for
managing the Otago Peninsula biodiversity. A print copy of the study report
was provided to members.
Dr Medevecky outlined the survey undertaken
with the public, on their willingness to pay for biodiversity management of the
Otago Peninsula. Three main areas focussed on in the survey were: pest control;
economic ecosystem restoration and weed control. He advised the report
could be used as a supporting document, to assist community boards in gaining
funding support from councils.
2.3 Road slips and
blocked culvert complaint
A member of the public, Mr Gareth
Cadzow addressed the Community Board to make a complaint about road maintenance
by the Council. He advised that post the heavy rain weather event in
November 2018, there were still a number of road slips in the area and a major
culvert blocked which had still not been cleared. Mr Cadzow provided the
culvert address details on Highcliff Road and asked if the Community Board
could follow this up on his behalf.
Action - The details to be added
to the Action List for Transport and Paul Pope to speak with the Richard
Saunders, Transport Group Manager directly on the matter.
The Public Forum closed at
10:37 am.
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3 APOLOGIES
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Moved
(Chairperson Paul Pope/Member Lox Kellas):
That the Board:
Accepts
the apology of Hoani Langsbury.
Motion carried (OPCB/2019/011)
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5 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Chairperson Paul Pope/Member
Christine Neill):
That the Board:
a) Notes the
Elected Members' Interest Register
b) Confirms the proposed
management plan for Elected Members' Interests.
Motion carried (OPCB/2019/013)
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6 Confirmation
of Minutes
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6.1 Otago Peninsula Community Board meeting - 31
January 2019
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Moved (Member Lox Kellas/Member Edna
Stevenson):
That the Board:
Confirms
the public part of the minutes of the Otago Peninsula Community Board meeting
held on 31 January 2019 as a correct record.
Motion carried (OPCB/2019/014)
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Part
A Reports
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7 Introduction
to new City Development Staff
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Richard Ewans
(Biodiversity Advisor, City Development) and Michael Whitehouse (Policy
Planner) introduced themselves to the Board and outlined the mandate for the
Biodiversity Advisor Role (held by Richard Ewans) including working with
private land owners to undertake restoration of land and to administer the
Biodiversity Fund.
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Richard Ewans outlined his work background and advised his
intention was to engage with private landowners and the rural communities for
ideas on pest management and to assist with access to funding work (through
the Biodiversity Funding rounds) for biodiversity, including planting,
fencing etc.
A brochure on the Biodiversity Fund and its funding rounds
was provided to members at the meeting.
Richard advised that production of a vegetation map was
underway for all of the Dunedin City area to identify all vegetation,
especially indigenous vegetation, forestry, wetlands, production
grasslands. The map would be available on the Council website once
completed, which was hoped to be at the end of June 2019.
Paul Pope commented that the Biodiversity Fund needed
increased promotion with the community and highlighted the networks available
to council through community newsletters, Facebook etc.
Richard Ewans and Michael Whitehouse left the meeting
at 10:50am.
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8 Governance
Support Officer's Report
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1 This
report is to inform the Otago Peninsula Community Board of activities
relevant to the Board area including:
a) Project
Fund
b) New
Zealand Community Boards’ 2019 Conference
c) Action
Lists.
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Paul Pope advised that Community Board members Francisca
Griffin (West Harbour) and Mandy Mayhem-Bullock (Waikouaiti Coast) had
received Council funding to attend the New Zealand Community Boards’
2019 Conference. He asked if any Otago Peninsula Community Board
members still wished to attend and be funded by the Board’s project
fund. Edna Stevenson advised that she was happy to attend the
conference at another time to save the cost to the Board.
The Transport and the Parks and Recreation Action Lists
were reviewed and updated.
Action items to be added:
Transport
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blocked culvert #3237 at 486 Highcliff Road be cleared.
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Hilton Road – slumping of the road to be followed up by DCC
staff with the contractor (Downer) and for road maintenance to be completed
in the area. Action: Hjarne Poulsen to address for 2 May 2019 meeting.
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Camp and Highcliff Roads intersection - Utilisation of the road
reserve land (if possible) at the intersection of Camp and Highcliff Roads,
by Pukehiki Church to improve the turn into Highcliff Road when travelling
down to Portobello. Request Richard Saunders and Hjarne Poulsen to
investigate.
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Moved (Chairperson Paul Pope/Member Lox
Kellas):
That the Board:
a) Notes the
Governance Support Officer's Report.
b) Amends the Action Lists
as appropriate.
Motion carried (OPCB/2019/015)
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9 Funding
Application - Broad Bay Boating Club
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The report provided a copy of
a funding application from the Broad Bay Boating Club for funding towards
safety boat refurbishment, as part of the club’s rebuild project.
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Members agreed for the item to be taken as the first
report of the meeting, at the end of the Public Forum address by Marty Brash,
Secretary of the Broad Bay Boating Club.
The motion was put as the item was discussed under Public
Forum
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Moved (Member Lox Kellas/Member Graham
McArthur):
That the Board:
a) Grants the funding
application from Broad Bay Boating Club for $2,617.00 towards refurbishment
of the club’s safety boat.
Motion carried (OPCB/2019/016)
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10 Scholarship
Funding Application - Hannah Cross
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The report provided a copy of
a funding application from Hannah Cross for an amount of $300.00 to support
her attendance at the 2019 International Ice Hockey Federation Women’s
World Championships tournament, representing the Ice Fernz (New Zealand
Women’s Ice Hockey National Team) in Romania.
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Members noted that sponsorship requests needed to be
received by the Community Board in a more timely manner. Paul Pope
acknowledged this and commented that sponsorship application deadlines needed
to be advertised clearly in the community newsletters for the next funding
round commencing - 1 July 2019.
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Moved (Cr Andrew Whiley/Member Lox
Kellas):
That the Board:
a) Grants the funding
application from Hannah Cross for $300.00 to support her attendance at the 2019
International Ice Hockey Federation Women’s World Championships
tournament.
Motion carried (OPCB/2019/017)
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11 Working
Parties/Board Area Liaison Updates
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a) Keep Dunedin
Beautiful
Graham advised that Dunedin will host the Keep New
Zealand Beautiful Awards at Toitu on 24 October 2019 with 150-160 expected to
attend and 15 award categories being considered. Keep Dunedin Beautiful
were represented at the University of Otago Orientation Week with good
responses and volunteer registrations. Upcoming events: “Make A
Change Expo” Sunday 28 April; “Trees for Families” on
Sunday 12 May. Graham advised that funding was still available for
mural work through Keep Dunedin Beautiful.
b) Rural Roads
Lox advised that Allans Beach Road still in a bad condition,
Hoopers Inlet road improved but needs a small tidy up. He expressed his
concern that sealed rural roads needed centre lines marked (where possible)
from a safety perspective. Action: Lox to contact Richard Saunders at
DCC re work still required on Highcliff and Portobello Roads.
c) Te Rauone
Edna advised the reprint of the Te Raoune booklet
was now underway.
d) Emergency
Response Plan
Lox advised a community meeting with Broad Bay would
be held post completion of the roadway work. Flyers on the Community
Response Plan have been sent to households, with the next step being the
production of a plan for evacuation locations. He advised there is a
need to speak with the public and Lions Club to update them on what to be
aware of.
Paul advised that he saw the main role of the Community
Board as intelligence liaison and where required, to work with local Fire
brigade.
e) Members'
Area Updates
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Christine:
·
recycling depot regular emptying over the summer season has
worked well, will be returning to regular programme now.
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Pukehiki intersection of Camp and Highcliff Roads –
suggested Council look to see if the reserve area by the intersection be used
to improve the sharp angle of the turn left into Camp Road. Action:
Christine to email Richard Saunders.
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Allans Beach Road – work has been undertaken by grader,
but not all areas done (Cape Saunders Road) which is a concern due to the
volume of traffic. Christine has queried this with DCC.
Lox:
High level of tourist traffic on the peninsula
roads – he felt traffic management was required on the roads in high
season and suggested install of traffic counters. Wanted to see a push
for sealing of Cape Saunders and Allans Beach Roads. Action: install of
traffic counters – add to Transport Action list.
Gun Emplacement project update – newspaper
article on project to appear in March. Still awaiting response from the
Trust. Lox will be in attendance for the article interview and photos.
Archive information for site are being sought.
Edna:
Drainage issue (water seepage from drain across
road) at corner of Seaton and Beaconsfield Roads still ongoing. Action: Edna
to follow up with staff. Cr Whiley to provide address details and email
correspondence he has on the matter.
Fletcher House – grass trimmed back well but
flaxes still need trimming as protruding into the road edge.
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12 Chairperson's
Report
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Paul Pope provided a verbal update on:
ANZAC Day service – Wreaths to be provided
for both Portobello and Macandrew Bay services. Edna to represent
the Community Board at the Macandrew Bay service. Lauren to arrange for
payment of wreath for the Macandrew Bay service.
Annual Plan 2019-2020 – provided an information
sheet on the links to the Annual plan consultation.
Community Plan 2017-18 – Members were
requested to review the current plan ready for discussion at the 2 May 2019
Community Board meeting.
Smails Beach Freedom Campers - confirmed communications
circulated to members via email.
Bike breakfast – provided feedback on the
event.
Glenfalloch Night Garden Event - email feedback on
event received from Glenda Druce and circulated to members.
Harington Point Water Tanks – email received from
Jim and Elaine Shanks to advise the first water tank in place and operational
and trialled by the local brigade. They offered their thanks to the
Community Board for the financial and moral support of the project.
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Paul advised that the Council has
traditionally supplied one wreath for Anzac Day services on the Otago
Peninsula. In recent years the Board had requested wreaths to be
supplied for both the Portobello and Macandrew Bay commemorations and agreed
to fund the cost of the second wreath at Macandrew Bay ($190.00 including
GST). He requested confirmed of the expenditure for the 2019 service.
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Moved (Chairperson Paul Pope/Member Lox
Kellas):
That the Board:
a) Notes
the Chairperson's Report.
b) Approves the
expenditure of $190.00 (including GST) on an Anzac Day wreath.
Motion carried (OPCB/2019/018)
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13 Councillor's
Update
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Councillor
Andrew Whiley advised the draft Annual Plan is out for public engagement, discussion
on the Dunedin Waterfront project application progressing with the Regional
Growth Fund.
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Moved (Member Edna
Stevenson/Chairperson Paul Pope):
That the Board:
a) Notes the report.
Motion carried (OPCB/2019/019)
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14 Items
for Consideration by the Chair
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No items were raised.
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Date of next meeting – Thursday
2 May 2019, 10:00am.
Venue the Otaru Room, Level 2, Civic
Centre, with a pre-meeting discussion at 9:30am on the Otago Peninsula
Community Board’s Community Plan
The meeting concluded at 12:29pm.
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CHAIRPERSON