Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Life Saving Club Rooms, Brighton, Dunedin on Thursday 21 March 2019, commencing at 3.30 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Leanne Stenhouse
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Members |
Peter Gouverneur |
Christina McBratney |
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Keith McFadyen |
Cr Conrad Stedman |
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Paul Weir |
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IN ATTENDANCE |
Adrian Blair (Group Manager Customer and Regulatory Services), Richard Ewans (Biodiversity Advisor), Tom Simons-Smith (Coastal Specialist), Maria Sleeman (Property Manager, Community and Civic), Rory Hibbs (Property Manager) |
Governance Support Officer Lauren McDonald
The meeting was opened with a Karakia by Paul Weir followed by a moment’s silence for the victims and families of the mass shooting in Christchurch on Friday 15 March 2019.
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Daphne McInnes and Jill Wells from Protect our Wildlife (POW) Brighton/Ocean View spoke of their concern for the safety of wildlife (including Little Blue penguins, seals and sealions) on the Ocean View Beach, due to the lack of clear and effective signage, resulting in dog owners allowing their dogs to roam freely. They advised that the current signage from the Department of Conservation (DoC) and DCC had conflicting information about dog control. Mrs Wells commented that her experience with dog owners, when challenged about their dog being off their lead, had a range of reaction from indifference to aggression and that clear signage and enforcement of the dog control bylaw was needed. Adrian Blair, Group Manager Customer and Regulatory Services advised that Animal Services did undertake regular patrolling of Ocean View Beach. He offered to meet with Ms McInnes and Wells to undertake a visit to the beach and for further discussion. Cr Stedman advised he would also attend the meeting and any discussions on the matter. |
Apology received from Keith McFayden
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Moved (Scott Weatherall/ Christina McBratney): That the Board: Accept the apology of Keith McFayden.
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Moved (Scott Weatherall/ Christina McBratney): That the Board:
Confirms the agenda without addition or alteration
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Scott Weatherall/ Leanne Stenhouse): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2019/012) |
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Moved (Scott Weatherall/ Leanne Stenhouse): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 7 February 2019 as a correct record.
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Maria Sleeman, (Property Officer, Community and Civic) and Rory Hibbs, (Property Manager) spoke to the update provided to Community Boards. Ms Sleeman advised that a draft Hall Committee Service Agreement was underway and would be provided to community boards for consideration and comment. The agreement would formalise the management of the community halls and provide consistency of rules for parties to abide by. |
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Tom Simons-Smith (Coastal Specialist) provided an update on Council work in relation to coastal erosion. He advised that his role as a coastal geomorphologist (based in the 3 Waters Group) involved studying the natural process of coastal erosion and large-scale planning to address erosion and inundation issues. As part of this role he was able to assist the transport group in regard to the resilience of the network. He was keen to have active engagement with the community and saw the value in a monitoring programme for Brighton Beach, similar to that currently underway at Ocean Beach. |
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Board members provided updates on activities including: Keep Dunedin Beautiful Mr Gouverneur advised that the Keep New Zealand Beautiful Awards would be held at Toitu, Dunedin on 24 October. The Sea Week event had seen volunteers collect up 250kg of rubbish.
OAR Radio Mr Weatherall advised that he had spoken with Otago access radio on the upcoming local elections (to encourage nominations), the role of community boards and community emergency response plans. Peter Gouverneur would attend the next meeting.
Community Meetings No meetings to report
Toy Box Project – Brighton Beach Mr Weatherall advised there has been a clean-up of the box of broken toys and sand. Donations had been made to the toy box with a good supply in place.
Community Pantries The Edith Street location was not as successful as hoped and needs to be promoted. Alternatively, the Board may look to moving to a new location in Fairfield. The other community pantries working well.
Civil Defence/Community Response Planning There was no update for Chain Hills, Saddle Hill and Fairfield. Paul Allen advised that he was in the process of arranging a meeting with the Concord community and hoped this would start action with the other communities.
Civil Defence would host a community response group table-top exercise on Tuesday 2 April, with participation by Saddle Hill (at the Brighton Surf Club), Mosgiel/Taieri and West Harbour Community Boards.
Action: The Chair would arrange for a supper to be provided at the end of the exercise. It was agreed that up to $100.00 would be spent on catering.
Submissions There have been no submissions.
Long Term Plan – Community Engagement Plan The Chair talked through the Annual Plan information and communication resources provided and advised that they would be distributed to members.
Discussion was held on whether an engagement event should be held again at Fresh Choice, Green Island. It was agreed that a drop-in session would held at the Brighton Café on 3 April from 10- 12 noon, with Ms Stenhouse, Messrs Weir and Gouverneur in attendance. Information would be added to the Facebook page and provided to Lynne Adamson (GSO). Ms McBratney advised she would provide information on Annual Plan submission/feedback at the Neighbours Day event.
Community Volunteer Event The Chair circulated information on the event followed by a discussion on the date, venue and budget for the event. It was agreed it would be held at the Village Green, Sunnyvale on Monday 29 April 2019 from 6-8pm with a budget of $1000.00 for catering and refreshments. Phoenix Services and Rebecca Guest would be invited. Action: Mr Weatherall to liaise with those involved, with Ms Stenhouse assisting with the guest list and invitations.
Youth Ambassador Award Ms McBratney advised that she would email the schools and put up advertising posters confirmed that the award information was on the board’s Facebook page and requested board members encourage individuals they were aware of, to apply.
ANZAC Day John Moyle would be asked to represent the community at the ANZAC Day service at Green Park, Brighton and Green Island. Action: The Governance Support Office would follow up on supply of wreath by Council for the board.
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Moved (Chairperson Scott Weatherall/ Christina McBratney): That the Board:
a) Approves allocation of $1,000.00 for the Community Volunteer Event to be held on Monday 29 April 2019. Motion carried (SHCB/2019/016)
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Moved (Chairperson Scott Weatherall/ Peter Gouverneur): That the Board: a) Approves allocation of $100.00 for catering for attendees at the Civil Defence Table top exercise on 2 April 2019. Motion carried (SHCB/2019/017)
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Moved (Chairperson Scott Weatherall/ Paul Weir): That the Board:
a) Notes the updates. |
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The Chairperson (Scott Weatherall) provided verbal update on matters of interest, including: |
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· Drive around of community board area to identify transport, parks and recreation work being undertaken/needed. · Met with Westwood residents re ongoing roadworks. · Radio interview completed. · Met with Sarah Nitis (Mosgiel-Taieri Community Board Chairperson). · Walkway – A Facebook request had been received for the board to consider a walkway between Westwood and Waldronville. · Met with Rebecca Guest who was working in the Chain Hills area on possum eradication, about the Saddle Hill Community Board’s possible support of this work. |
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Moved (Chairperson Scott Weatherall/Member Paul Weir): That the Board:
a) Notes the Chairperson’s Report. Motion carried (SHCB/2019/019) |
Mr Weatherall advised members that the next board meeting would be held at the Fairfield Community Hall on Thursday 9 May 2019.
The meeting concluded at 5:23 pm.
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CHAIRPERSON