Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 16 April 2019, commencing at 1.00 pm

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Rachel Elder	Cr Marie Laufiso
Members	Cr David Benson-Pope	Mayor Dave Cull
	Cr Christine Garey	Cr Doug Hall
	Cr Mike Lord	Cr Damian Newell
	Cr Jim O'Malley	Cr Chris Staynes
	Cr Conrad Stedman	Cr Lee Vandervis
	Cr Andrew Whiley

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Nick Dixon (Group Manager Ara Toi), Paul Coffey (Senior Community Advisor Community Development and Events) and John Christie (Director Enterprise Dunedin)

Governance Support Officer       Rebecca Murray

1       Public Forum

There was no Public Forum.   

2       Apologies
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: a) Accepts the apology from Cr Kate Wilson. b)        Accepts the apology for lateness from Cr Doug Hall. Motion carried (COM/2019/072)

3       Confirmation of agenda
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: Confirms the agenda with the following alteration: -   In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (COM/2019/073)

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/074)

Minutes of Committees

5       Toitū Otago Settlers Museum Board - 20 February 2019
	Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee: a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 20 February 2019. Motion carried (COM/2019/075)

Part A Reports

6       Otago Museum Report to Contributing Local Authorities - December 2018
	A report from the Otago Museum provided an update on the key activities from November to December 2018. The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee.  Dr Griffin acknowledged the passing of Graham Crombie, and payed tribute to Mr Crombie who played a major role in the Otago Museum.
	Moved (Cr Chris Staynes/Cr  Marie Laufiso): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities - November to December 2018 Motion carried (COM/2019/076)

7       Otago Museum Report to Contributing Local Authorities - February 2019
	A report from the Otago Museum provided an update on the key activities from January to February 2019. The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee.
	Moved (Cr Chris Staynes/Cr Marie Laufiso): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities – January to February 2019. Motion carried (COM/2019/077)

8       Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2019
	A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 31 March 2019. The report noted some highlights for the quarter which included convening a Housing Summit in March involving 150 stakeholders, supporting migrant communities, through establishing an interpreter service as well as providing support for the Muslim community following the events on 15 March, the launch of the Youth Vision and the commissioning of the Performing Arts Feasibility Study.  Also included was work to embed creative elements into the design of Te Rauone Reserve and Beach Replenishment and NZTA’s St Leonard’s to Port Chalmers cycleway infrastructure projects. The General Manager City Services (Sandy Graham), Group Manager Ara Toi (Nick Dixon) and Senior Community Advisor, Community Development and Events (Paul Coffey) spoke to the report and responded to questions from the Committee. Cr Hall entered the meeting at 1.21pm.
	Moved (Cr Aaron Hawkins/Cr Christine Garey): That the Committee: a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 31 March 2019. Motion carried (COM/2019/078)

9       Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 1.28pm.

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CHAIRPERSON