Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 15 April 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Conrad Stedman

Cr Chris Staynes

 

Cr Andrew Whiley

 

 

 

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), David Bainbridge (Group Manager Property Services), Richard Saunders (Group Manager Transport), Scott Maclean (Parks and Cemetery Manager) and John Brenkley (Planning and Partnerships Manager)

 

Governance Support Officer       Jennifer Lapham

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Apologies were received from Crs Newell and Vandervis.

 

 

Moved (Cr Kate Wilson/Cr Mike Lord):

That apologies from Crs Newell and Vandervis be accepted.

 

  Motion carried (INF/2019/017)

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following alteration:

 

       In regard to Standing Order 2.1, Option C be adopted in relation to moving and

       seconding and speaking to amendments.

 

Motion carried (INF/2019/018)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley advised that he is now the spokesperson for Pro Gas Otago.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Amends if necessary the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (INF/2019/019)

Part A Reports

5       Property Services Activity Report for the Quarter Ending 31 March 2019

 

In a report from Property an update was provided on Property Services operations, maintenance and capital works, including contracted-out services, for the period 1 January 2019 to 31 March 2019.

 

The Group Manager Property Services, David Bainbridge spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 31 March 2019.

Motion carried (INF/2019/020)

 

6       Parks and Recreation Activity Report for the Quarter Ending 31 March 2019

 

In a report from Parks and Recreation an update was provided on Parks and Recreation operations, maintenance and capital works, including contracted out services, for the period 1 January 2019 – 31 March 2019.

 

The Parks and Cemetery Manager, Scott MacLean and the Planning and Partnerships Manager, John Brenkley spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending March 2019.

Motion carried (INF/2019/021)

 

7       Proposed Road Stopping - Sligo Terrace, Dunedin

 

In a report the Transport Network Team Leader advised that owner of 59 Sligo Terrace, Dunedin, had applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property.

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 59 Sligo Terrace, Dunedin, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT254/108.

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)     Register any easements on the stopped portion of road in favour of utility companies, if needed. 

Motion carried (INF/2019/022)

 

8       Proposed Road Stopping - Willmott Street and Harbour Terrace, Careys Bay

 

In a report the Transport Network Team Leader advised that the owner of 2 Willmott St Careys Bay, had applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property.

 

Moved (Cr Mike Lord/Cr Conrad Stedman):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 2 Willmott Street, Careys Bay, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT11A/553.

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)     Register any easements on the stopped portion of road in favour of utility companies and/or relocate any utilities as required. 

Motion carried (INF/2019/023)

 

9       Proposed Road Stopping - unnamed road off King Street, Evansdale

 

In a report the Transport Network Team Leader advised that the owner of 26 Jones Road and 4 King Street, Evansdale, had applied to have a portion of unformed legal road adjacent to and running through their property stopped and amalgamated with their land.

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop portions of legal road adjacent to Jones Road, Evansdale, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portions of the road with the titles of the adjacent land that is owned by the applicant, being OT5D/711, OT319/34, and OT250/89.

iv)    Register any easements required on the stopped portion of road. 

Motion carried (INF/2019/024)

 

10     Naming of a New Private Way off Burgess Street, Green Island

 

In a report the Transport Planner/Engineer provided options for the naming of a private way off Burgess Street, Green Island.

The road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy.

 

 

 

Moved (Cr Kate Wilson/Cr Conrad Stedman):

That the Committee:

 

a)     Approves naming the new private way off Burgess Street as “Rex’s Way”.

Motion carried (INF/2019/025)

 

11     Naming of a New Private Way off Henderson Street, Wingatui

 

In a report the Transport Planner/Engineer provided the options for the naming of a private way off Henderson Street, Wingatui.

The new road name proposed by the developer is on Council’s list of pre-approved names, and therefore complies with the Road Naming Policy.

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Committee:

 

a)     Approves naming the new private way off Henderson Street as “Anscombe Close”.

Motion carried (INF/2019/026)

 

12     Addition of Two New Names to the Road Name Register

 

In a report the Transport Planner/Engineer provided options for two new road names to be added to the road name register. The road name register contains a range of pre-approved names for property developers to use when building new subdivisions

Two new names have been proposed by the Polish Heritage of Otago and Southland Charitable Trust (the Trust) for use in the Mosgiel-Taieri Community Board area, which comply with the Dunedin City Council Road Naming Policy (the Policy).

 

 

In discussing the recommendation members noted that the Polish community had been involved in all areas of the city and it would be appropriate for the road names to be considered for other areas of the city and not limited to the Mosgiel Taieri area. .

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Approves both “Polish Settlers” and “Pomerania” for inclusion in the road name register.

 Motion carried (INF/2019/027)

 

 

13     Items for Consideration by the Chair

 

 

 

 

Cr Hawkins requested a list of privately owned recreational facilities which received public money, an example being the Moller Park ground.

 

Cr Laufiso requested information relating to making the Nairn Street playground accessible for those with a disability.

 

Cr Hawkins asked why the name of the applicant for road stoppings was not included in the report.  He felt that it would be useful to know to allow members to determine if they had a conflict of interest.

 

Cr O’Malley requested a copy of the valuation policy for the road stoppings and information regarding how other Councils undertook the valuation.

 

 

 

 

             

 

The meeting concluded at 1.40 pm.  .

 

 

 

 

 

 

 

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CHAIRPERSON