Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 06 May 2019, commencing at 9.02 am

 

PRESENT

 

Chairperson

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), and Sharon Bodeker (Team Leader Civic); Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development) and Paul Coffey (Community Advisor)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Accept the apologies from Crs O’Malley and Stedman for absence and from Cr Newell for lateness.

 

Motion carried (CNL/2019/100)

 

3       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2019/101)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/102)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2019/103)

    

Reports

5       Mayors Taskforce for Housing, Housing Action Plan for Dunedin 2019 - 2039

 

A report from Community and Planning advised that Council had been asked by the Mayor’s Task Force for Housing (MTFH) to take a stewardship role in the implementation of a Housing Action Plan for Dunedin 2019-2039 (Housing Action Plan).

The MTFH was formed at the Council’s request in late April 2018 to assist in better identifying and addressing the city’s housing issues. The MTFH is a multisector group representing the Council, community housing providers, social service agencies, government departments, public health, commercial property managers and Rūnaka.

Council was asked to consider including in the Annual Plan 2019/20 a budget of $130,000 per annum for the next two financial years to coordinate and implement DCC-related actions from the Housing Action Plan.

The Group Manager Community and Planning (Nicola Pinfold), Manager Events and Community Development (Joy Gunn) and Community Advisor (Paul Coffey) spoke to the report.  

The attendance of members of the Mayor’s Taskforce for Housing who were present at the meeting was acknowledged and thanked.

 

Staff responded to questions and provided an update on the summit held earlier in the year and the groups represented there.  The findings and suggestions provided at the summit had been included in the report. 

 

The work of the Mayor’s Task Force for Housing project group was acknowledged and members were thanked for all their work including the considerable amount of voluntary time the project had taken.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

a)     Adopt the actions outlined within the Mayor’s Taskforce for Housing; Housing Action Plan for Dunedin 2019-2039.

b)     Decides to take a stewardship role in implementing and advocating for the Housing Action Plan for Dunedin 2019-2039 and requests staff to undertake further work to develop a detailed work programme by September 2019.

c)     Supports the inclusion of $130,000 per annum in the Draft Annual Plan for the next two financial years, to coordinate and implement DCC-related actions in the Housing Action Plan for Dunedin 2019-2039, for further consideration by Council at the Annual Plan deliberations.

Division

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2019/104)

         

 

6       Request for Support of Remits to the LGNZ Annual General Meeting

 

A report from Civic advised that the Local Government New Zealand (LGNZ) 2019 Annual General Meeting (AGM) was to be held on Sunday 7 July 2019, in Wellington.  Proposed remits to be considered at the AGM must have formal support from five councils, or at least one zone or sector group meeting prior to being submitted.  Council had received two requests for support. 

Remit request from Whangarei District Council

The Mayor of Whangarei District Council, Sheryl Mai, sought support of five councils for a proposed remit as follows:

“That LGNZ calls on the Government to develop and implement national guidelines, policy or regulations to achieve national consistency for the largely unregulated ‘health & beauty clinic’ industry.”

Remit request from Whakatāne District Council

The Mayor of Whakatāne District Council, Tony Bonne, sought the support of five councils for a proposed remit as follows:

“This Remit is in two parts;

1.  That LGNZ acknowledges that the New Zealand Transport Agency’s (NZTA’s), Code of Practice for Temporary Traffic Management (CoPTTM) is a comprehensive and robust document, and that NZTA ensures the CoPTTM system is regularly reviewed, refined and updated. However, in light of the recent road worker fatalities LGNZ requests NZTA, in partnership with Road Controlling Authorities (RCAs);

a.  Review afresh its Code of Practice for Temporary Traffic Management (CoPTTM) to satisfy themselves that;

i.   The document provides sufficient guidelines and procedures to ensure approaching traffic are given every possible opportunity to become aware of the worksite ahead and to respond appropriately and in a timely manner

b.  Review its CoPTTM Training System to ensure;

i.   Trainers are sufficiently qualified and adequately covering the training syllabus

ii.   Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s) are only certified when they can demonstrate competence in the application of CoPTTM.

iii.  A robust refresher programme is in place to ensure those in charge of Traffic Management on worksites remain current in the required competencies.

c.  Review its Site Auditing requirements to ensure the traffic management at worksites is independently audited at a sufficient frequency to ensure compliance, and that a significantly robust system is put in place to enable enforcement of compliance.

2.  That LGNZ takes steps to remind its members of their duties with respect to their role as Road Controlling Authorities including;

a.  Appointing and sufficiently training and resourcing a Traffic Management Co-ordinator to ensure their obligations under the Health and Safety Work Act 2015, with respect to traffic management, are being met.

b.  Adequately resourcing and undertaking audits of road work sites to ensure compliance with CoPTTM.”

 

 

Councillors gave consideration to the proposed remits.

 

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

 

a)         Support the remit request from the Whangarei District Council:

That LGNZ calls on the Government to develop and implement national guidelines, policy or regulations to achieve national consistency for the largely unregulated ‘health & beauty clinic’ industry.

Division

 

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2019/105)

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

 

a)         Support the remit requests from the Whakatāne District Council:

1.   That LGNZ acknowledges that the New Zealand Transport Agency’s (NZTA’s), Code of Practice for Temporary Traffic Management (CoPTTM) is a comprehensive and robust document, and that NZTA ensures the CoPTTM system is regularly reviewed, refined and updated. However, in light of the recent road worker fatalities LGNZ requests NZTA, in partnership with Road Controlling Authorities (RCAs);

a.   Review afresh its Code of Practice for Temporary Traffic Management (CoPTTM) to satisfy themselves that;

i.  The document provides sufficient guidelines and procedures to ensure approaching traffic are given every possible opportunity to become aware of the worksite ahead and to respond appropriately and in a timely manner

b.      Review its CoPTTM Training System to ensure;

i.  Trainers are sufficiently qualified and adequately covering the training syllabus

ii. Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s) are only certified when they can demonstrate competence in the application of CoPTTM.

iii. A robust refresher programme is in place to ensure those in charge of Traffic Management on worksites remain current in the required competencies.

c.       Review its Site Auditing requirements to ensure the traffic management at worksites is independently audited at a sufficient frequency to ensure compliance, and that a significantly robust system is put in place to enable enforcement of compliance.

2.   That LGNZ takes steps to remind its members of their duties with respect to their role as Road Controlling Authorities including;

a.   Appointing and sufficiently training and resourcing a Traffic Management Co-ordinator to ensure their obligations under the Health and Safety Work Act 2015, with respect to traffic management, are being met.

b.   Adequately resourcing and undertaking audits of road work sites to ensure compliance with CoPTTM.”

          Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2019/106)

 

 

                

 

The meeting closed at 10.11 am

 

 

 

 

 

 

 

..............................................

MAYOR