Council

28 May 2019

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), and Sharon Bodeker (Team Leader Civic); Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development) and Paul Coffey (Community Advisor)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/102)

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2019/103)

5       Mayors Taskforce for Housing, Housing Action Plan for Dunedin 2019 - 2039

A report from Community and Planning advised that Council had been asked by the Mayor’s Task Force for Housing (MTFH) to take a stewardship role in the implementation of a Housing Action Plan for Dunedin 2019-2039 (Housing Action Plan).

The MTFH was formed at the Council’s request in late April 2018 to assist in better identifying and addressing the city’s housing issues. The MTFH is a multisector group representing the Council, community housing providers, social service agencies, government departments, public health, commercial property managers and Rūnaka.

Council was asked to consider including in the Annual Plan 2019/20 a budget of $130,000 per annum for the next two financial years to coordinate and implement DCC-related actions from the Housing Action Plan.

The Group Manager Community and Planning (Nicola Pinfold), Manager Events and Community Development (Joy Gunn) and Community Advisor (Paul Coffey) spoke to the report. 

The attendance of members of the Mayor’s Taskforce for Housing who were present at the meeting was acknowledged and thanked.

Staff responded to questions and provided an update on the summit held earlier in the year and the groups represented there.  The findings and suggestions provided at the summit had been included in the report. 

The work of the Mayor’s Task Force for Housing project group was acknowledged and members were thanked for all their work including the considerable amount of voluntary time the project had taken.

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Adopt the actions outlined within the Mayor’s Taskforce for Housing; Housing Action Plan for Dunedin 2019-2039.

b)     Decides to take a stewardship role in implementing and advocating for the Housing Action Plan for Dunedin 2019-2039 and requests staff to undertake further work to develop a detailed work programme by September 2019.

c)     Supports the inclusion of $130,000 per annum in the Draft Annual Plan for the next two financial years, to coordinate and implement DCC-related actions in the Housing Action Plan for Dunedin 2019-2039, for further consideration by Council at the Annual Plan deliberations.

Division

The Council voted by division.

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 12 votes to 1

Motion carried (CNL/2019/104)

6       Request for Support of Remits to the LGNZ Annual General Meeting

A report from Civic advised that the Local Government New Zealand (LGNZ) 2019 Annual General Meeting (AGM) was to be held on Sunday 7 July 2019, in Wellington.  Proposed remits to be considered at the AGM must have formal support from five councils, or at least one zone or sector group meeting prior to being submitted.  Council had received two requests for support. 

Remit request from Whangarei District Council

The Mayor of Whangarei District Council, Sheryl Mai, sought support of five councils for a proposed remit as follows:

“That LGNZ calls on the Government to develop and implement national guidelines, policy or regulations to achieve national consistency for the largely unregulated ‘health & beauty clinic’ industry.”

Remit request from Whakatāne District Council

The Mayor of Whakatāne District Council, Tony Bonne, sought the support of five councils for a proposed remit as follows:

“This Remit is in two parts;

1.  That LGNZ acknowledges that the New Zealand Transport Agency’s (NZTA’s), Code of Practice for Temporary Traffic Management (CoPTTM) is a comprehensive and robust document, and that NZTA ensures the CoPTTM system is regularly reviewed, refined and updated. However, in light of the recent road worker fatalities LGNZ requests NZTA, in partnership with Road Controlling Authorities (RCAs);

a.  Review afresh its Code of Practice for Temporary Traffic Management (CoPTTM) to satisfy themselves that;

i.   The document provides sufficient guidelines and procedures to ensure approaching traffic are given every possible opportunity to become aware of the worksite ahead and to respond appropriately and in a timely manner

b.  Review its CoPTTM Training System to ensure;

i.   Trainers are sufficiently qualified and adequately covering the training syllabus

ii.   Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s) are only certified when they can demonstrate competence in the application of CoPTTM.

iii.  A robust refresher programme is in place to ensure those in charge of Traffic Management on worksites remain current in the required competencies.

c.  Review its Site Auditing requirements to ensure the traffic management at worksites is independently audited at a sufficient frequency to ensure compliance, and that a significantly robust system is put in place to enable enforcement of compliance.

2.  That LGNZ takes steps to remind its members of their duties with respect to their role as Road Controlling Authorities including;

a.  Appointing and sufficiently training and resourcing a Traffic Management Co-ordinator to ensure their obligations under the Health and Safety Work Act 2015, with respect to traffic management, are being met.

b.  Adequately resourcing and undertaking audits of road work sites to ensure compliance with CoPTTM.”

Councillors gave consideration to the proposed remits.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Support the remit request from the Whangarei District Council:

That LGNZ calls on the Government to develop and implement national guidelines, policy or regulations to achieve national consistency for the largely unregulated ‘health & beauty clinic’ industry.

Division

The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 12 votes to 1

Motion carried (CNL/2019/105)

Division

That the Council:

a)     Support the remit requests from the Whakatāne District Council:

1.   That LGNZ acknowledges that the New Zealand Transport Agency’s (NZTA’s), Code of Practice for Temporary Traffic Management (CoPTTM) is a comprehensive and robust document, and that NZTA ensures the CoPTTM system is regularly reviewed, refined and updated. However, in light of the recent road worker fatalities LGNZ requests NZTA, in partnership with Road Controlling Authorities (RCAs);

a.   Review afresh its Code of Practice for Temporary Traffic Management (CoPTTM) to satisfy themselves that;

i.  The document provides sufficient guidelines and procedures to ensure approaching traffic are given every possible opportunity to become aware of the worksite ahead and to respond appropriately and in a timely manner

b.      Review its CoPTTM Training System to ensure;

i.  Trainers are sufficiently qualified and adequately covering the training syllabus

ii. Site Traffic Management Supervisors (STMS’s) and Traffic Controllers (TC’s) are only certified when they can demonstrate competence in the application of CoPTTM.

iii. A robust refresher programme is in place to ensure those in charge of Traffic Management on worksites remain current in the required competencies.

c.       Review its Site Auditing requirements to ensure the traffic management at worksites is independently audited at a sufficient frequency to ensure compliance, and that a significantly robust system is put in place to enable enforcement of compliance.

2.   That LGNZ takes steps to remind its members of their duties with respect to their role as Road Controlling Authorities including;

a.   Appointing and sufficiently training and resourcing a Traffic Management Co-ordinator to ensure their obligations under the Health and Safety Work Act 2015, with respect to traffic management, are being met.

b.   Adequately resourcing and undertaking audits of road work sites to ensure compliance with CoPTTM.”

          Division

The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

The division was declared CARRIED by 12 votes to 1

Council

28 May 2019

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Nick Dixon (Group Manager Ara Toi), Paul Coffey (Senior Community Advisor Community Development and Events) and John Christie (Director Enterprise Dunedin)

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Committee:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/074)

5       Toitū Otago Settlers Museum Board - 20 February 2019

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 20 February 2019.

Motion carried (COM/2019/075)

6       Otago Museum Report to Contributing Local Authorities - December 2018

A report from the Otago Museum provided an update on the key activities from November to December 2018.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee. 

Dr Griffin acknowledged the passing of Graham Crombie, and payed tribute to Mr Crombie who played a major role in the Otago Museum.

Moved (Cr Chris Staynes/Cr  Marie Laufiso):

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities - November to December 2018

Motion carried (COM/2019/076)

7       Otago Museum Report to Contributing Local Authorities - February 2019

A report from the Otago Museum provided an update on the key activities from January to February 2019.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee. 

Moved (Cr Chris Staynes/Cr Marie Laufiso):

That the Committee:

a)     Notes the Otago Museum Report to Contributing Local Authorities – January to February 2019.

Motion carried (COM/2019/077)

8       Community and Culture Non-Financial Activity Report for the Quarter Ended 31 March 2019

A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 31 March 2019.

The report noted some highlights for the quarter which included convening a Housing Summit in March involving 150 stakeholders, supporting migrant communities, through establishing an interpreter service as well as providing support for the Muslim community following the events on 15 March, the launch of the Youth Vision and the commissioning of the Performing Arts Feasibility Study.  Also included was work to embed creative elements into the design of Te Rauone Reserve and Beach Replenishment and NZTA’s St Leonard’s to Port Chalmers cycleway infrastructure projects.

The General Manager City Services (Sandy Graham), Group Manager Ara Toi (Nick Dixon) and Senior Community Advisor, Community Development and Events (Paul Coffey) spoke to the report and responded to questions from the Committee.

Cr Hall entered the meeting at 1.21pm.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 31 March 2019.

Motion carried (COM/2019/078)

9       Items for Consideration by the Chair

There were no items for consideration.

Council

28 May 2019

IN ATTENDANCE

Sandy Graham (General Manager City Services); Simon Pickford (General Manager Community Services); Alan Worthington (Resource Consents Manager) Andrea Farminer (Heritage Advisor); Nathan Stocker (Policy Planner Urban Development Capacity); Anna Johnson (City Development Manager)

1.1    Public Forum - Generation Zero Dunedin, to Oil and gas drilling being proposed for the coast of Otago.

Josh Ferrer and Jen Coatham, co-convenors of Generation Zero Dunedin spoke to the groups’ intent to stop gas exploration off the coast of Dunedin.  They referenced global warming concerns (quoting published reports), harmful environmental effects and advised that in their opinion there was no long-term benefit from income or jobs to the country.

They sought for Council to instruct staff to investigate the risk of the gas exploration project moving forward and to take steps to stop drilling off New Zealand shores.  Councillors were requested to write individually to the Minister for the Environment, in opposition to the Marine Discharge Consent being granted.  A petition was also made available for Councillor signature support.

Ms Coatham and Mr Ferrer responded to questions of clarification from councillors.

Moved (Chairperson David Benson-Pope/Deputy Chairperson Damian Newell):

That the Committee:

a)     Confirms the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2019/014)

5       Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2019

A report from Customer and Regulatory Services and Community and Planning provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement for the quarter ended 31 March 2019.

The General Manager Community Services, Simon Pickford and Resource Consents Manager, Alan Worthington responded to questions by Councillors on the Residents’ Opinion Survey results.

A correction was noted for section 15 of the report for the average inspection time being 2-3 days, rather than the average time for inspection bookings.

The Chair introduced Ms Andrea Farminer, Heritage Advisor to the Committee and, outlined her role and spoke to the funding approved by the Dunedin Heritage Fund Committee for the period 1 August 2018 to 3 February 2019.

Moved (Chairperson David Benson-Pope/Cr Jim O'Malley):

That the Committee:

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 March 2019

        .Motion carried (PLA/2019/015)

Moved (Chairperson David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

               Notes the Dunedin Heritage Fund grants

Motion carried (PLA/2019/016)

6       Business land capacity assessment

A report from the Planning provided an overview of the projected demand and capacity of business land for Dunedin City.

The Policy Planner Urban Development, Nathan Stocker and the City Development Manager, Anna Johnson responded to questions from councillors in regard to projections and assumptions for population growth, employment rate, housing requirements, land capacity, business, tourism and accommodation growth.

Moved (Cr Aaron Hawkins/Deputy Chairperson Damian Newell):

That the Committee:

a)     Notes the conclusions of the Business Land Capacity Assessment dated March 2019

Motion carried (PLA/2019/017)

Cr Doug Hall left the meeting at 2:15 p.m.

7       Central City Plan: George Street Consultation Evaluation Report

The Planning report provided an update on the recently completed community engagement process (undertaken to inform the concept design process for the George Street project) and the next stage of work within the Central City Plan.

Principal Urban Designer, Kathryn Ward and Group Manager Transport, Richard Saunders responded to questions in regard to feedback from the consultation workshops, use of public amenity space, parking allocation and traffic management planning.

Mr Saunders advised the a report on the concept design for public amenities and parking management would be provided to the Committee ahead of the next stage of public consultation.

Cr Doug Hall returned to the meeting at 2:23pm.

Cr Newall left the meeting at 2:23pm and returned at 2:28pm.

Moved (Chairperson David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

a)     Notes the Central City Plan: George Street Consultation Evaluation Report

b)     Notes that staff will report back to the committee with a concept plan for George Street before commencing the next round of engagement

The Motion was put and carried on a division by 13 votes to 1

For:          Crs Dave Cull, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley and David Benson-Pope (13).

Against:     Cr Lee Vandervis (1).

(PLA/2019/018)

8       Items for Consideration by the Chair

There were no items for discussion.

Council

28 May 2019

IN ATTENDANCE

Moved (Chairperson Paul Pope/Member Christine Neill):

That the Board:

a)     Notes the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2019/013)

6.1    Otago Peninsula Community Board meeting - 31 January 2019

Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 31 January 2019 as a correct record.

 Motion carried (OPCB/2019/014)

7       Introduction to new City Development Staff

Richard Ewans (Biodiversity Advisor, City Development) and Michael Whitehouse (Policy Planner) introduced themselves to the Board and outlined the mandate for the Biodiversity Advisor Role (held by Richard Ewans) including working with private land owners to undertake restoration of land and to administer the Biodiversity Fund.

Richard Ewans outlined his work background and advised his intention was to engage with private landowners and the rural communities for ideas on pest management and to assist with access to funding work (through the Biodiversity Funding rounds) for biodiversity, including planting, fencing etc.

A brochure on the Biodiversity Fund and its funding rounds was provided to members at the meeting.

Richard advised that production of a vegetation map was underway for all of the Dunedin City area to identify all vegetation, especially indigenous vegetation, forestry, wetlands, production grasslands.  The map would be available on the Council website once completed, which was hoped to be at the end of June 2019.

Paul Pope commented that the Biodiversity Fund needed increased promotion with the community and highlighted the networks available to council through community newsletters, Facebook etc.

Richard Ewans and Michael Whitehouse left the meeting at 10:50am.

8       Governance Support Officer's Report

1      This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     New Zealand Community Boards’ 2019 Conference

c)     Action Lists.

Paul Pope advised that Community Board members Francisca Griffin (West Harbour) and Mandy Mayhem-Bullock (Waikouaiti Coast) had received Council funding to attend the New Zealand Community Boards’ 2019 Conference.  He asked if any Otago Peninsula Community Board members still wished to attend and be funded by the Board’s project fund.  Edna Stevenson advised that she was happy to attend the conference at another time to save the cost to the Board.

The Transport and the Parks and Recreation Action Lists were reviewed and updated.

Action items to be added:

Transport

·      blocked culvert #3237 at 486 Highcliff Road be cleared.

·      Hilton Road – slumping of the road to be followed up by DCC staff with the contractor (Downer) and for road maintenance to be completed in the area. Action: Hjarne Poulsen to address for 2 May 2019 meeting.

·      Camp and Highcliff Roads intersection - Utilisation of the road reserve land (if possible) at the intersection of Camp and Highcliff Roads, by Pukehiki Church to improve the turn into Highcliff Road when travelling down to Portobello.  Request Richard Saunders and Hjarne Poulsen to investigate.

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2019/015)

9       Funding Application - Broad Bay Boating Club

The report provided a copy of a funding application from the Broad Bay Boating Club for funding towards safety boat refurbishment, as part of the club’s rebuild project.

Members agreed for the item to be taken as the first report of the meeting, at the end of the Public Forum address by Marty Brash, Secretary of the Broad Bay Boating Club.

The motion was put as the item was discussed under Public Forum

Moved (Member Lox Kellas/Member Graham McArthur):

That the Board:

a)     Grants the funding application from Broad Bay Boating Club for $2,617.00 towards refurbishment of the club’s safety boat.

Motion carried (OPCB/2019/016)

10     Scholarship Funding Application - Hannah Cross

The report provided a copy of a funding application from Hannah Cross for an amount of $300.00 to support her attendance at the 2019 International Ice Hockey Federation Women’s World Championships tournament, representing the Ice Fernz (New Zealand Women’s Ice Hockey National Team) in Romania.

Members noted that sponsorship requests needed to be received by the Community Board in a more timely manner.  Paul Pope acknowledged this and commented that sponsorship application deadlines needed to be advertised clearly in the community newsletters for the next funding round commencing - 1 July 2019.

Moved (Cr Andrew Whiley/Member Lox Kellas):

That the Board:

a)     Grants the funding application from Hannah Cross for $300.00 to support her attendance at the 2019 International Ice Hockey Federation Women’s World Championships tournament.

Motion carried (OPCB/2019/017)

11     Working Parties/Board Area Liaison Updates

a)  Keep Dunedin Beautiful

Graham advised that Dunedin will host the Keep New Zealand Beautiful Awards at Toitu on 24 October 2019 with 150-160 expected to attend and 15 award categories being considered.  Keep Dunedin Beautiful were represented at the University of Otago Orientation Week with good responses and volunteer registrations.  Upcoming events: “Make A Change Expo” Sunday 28 April; “Trees for Families” on Sunday 12 May.  Graham advised that funding was still available for mural work through Keep Dunedin Beautiful.

b)  Rural Roads

Lox advised that Allans Beach Road still in a bad condition, Hoopers Inlet road improved but needs a small tidy up.  He expressed his concern that sealed rural roads needed centre lines marked (where possible) from a safety perspective.  Action: Lox to contact Richard Saunders at DCC re work still required on Highcliff and Portobello Roads.

c)  Te Rauone

Edna advised the reprint of the Te Raoune booklet was now underway.

d)  Emergency Response Plan

Lox advised a community meeting with Broad Bay would be held post completion of the roadway work.  Flyers on the Community Response Plan have been sent to households, with the next step being the production of a plan for evacuation locations.  He advised there is a need to speak with the public and Lions Club to update them on what to be aware of.

Paul advised that he saw the main role of the Community Board as intelligence liaison and where required, to work with local Fire brigade.

e)  Members' Area Updates

Christine:

·      recycling depot regular emptying over the summer season has worked well, will be returning to regular programme now.

·      Pukehiki intersection of Camp and Highcliff Roads – suggested Council look to see if the reserve area by the intersection be used to improve the sharp angle of the turn left into Camp Road.  Action: Christine to email Richard Saunders.

·      Allans Beach Road – work has been undertaken by grader, but not all areas done (Cape Saunders Road) which is a concern due to the volume of traffic.  Christine has queried this with DCC.

Lox:

High level of tourist traffic on the peninsula roads – he felt traffic management was required on the roads in high season and suggested install of traffic counters.  Wanted to see a push for sealing of Cape Saunders and Allans Beach Roads. Action: install of traffic counters – add to Transport Action list.

Gun Emplacement project update – newspaper article on project to appear in March.  Still awaiting response from the Trust.  Lox will be in attendance for the article interview and photos. Archive information for site are being sought.

Edna:

Drainage issue (water seepage from drain across road) at corner of Seaton and Beaconsfield Roads still ongoing. Action: Edna to follow up with staff.  Cr Whiley to provide address details and email correspondence he has on the matter.

Fletcher House – grass trimmed back well but flaxes still need trimming as protruding into the road edge.

12     Chairperson's Report

Paul Pope provided a verbal update on:

ANZAC Day service – Wreaths to be provided for both Portobello and Macandrew Bay services.   Edna to represent the Community Board at the Macandrew Bay service. Lauren to arrange for payment of wreath for the Macandrew Bay service.

Annual Plan 2019-2020 – provided an information sheet on the links to the Annual plan consultation.

Community Plan 2017-18 – Members were requested to review the current plan ready for discussion at the 2 May 2019 Community Board meeting.

Smails Beach Freedom Campers - confirmed communications circulated to members via email.

Bike breakfast – provided feedback on the event.

Glenfalloch Night Garden Event - email feedback on event received from Glenda Druce and circulated to members.

Harington Point Water Tanks – email received from Jim and Elaine Shanks to advise the first water tank in place and operational and trialled by the local brigade.  They offered their thanks to the Community Board for the financial and moral support of the project.

Paul advised that the Council has traditionally supplied one wreath for Anzac Day services on the Otago Peninsula.  In recent years the Board had requested wreaths to be supplied for both the Portobello and Macandrew Bay commemorations and agreed to fund the cost of the second wreath at Macandrew Bay ($190.00 including GST).  He requested confirmed of the expenditure for the 2019 service.

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

a)       Notes the Chairperson's Report.

b)       Approves the expenditure of $190.00 (including GST) on an Anzac Day wreath.

Motion carried (OPCB/2019/018)

13     Councillor's Update

Councillor Andrew Whiley advised the draft Annual Plan is out for public engagement, discussion on the Dunedin Waterfront project application progressing with the Regional Growth Fund.

Moved (Member Edna Stevenson/Chairperson Paul Pope):

That the Board:

a)     Notes the report.

Motion carried (OPCB/2019/019)

14     Items for Consideration by the Chair

No items were raised.

Council

28 May 2019

IN ATTENDANCE

Terry Taylor (Contract Supervisor), Michael Bathgate (Policy Planner), Richard Ewans (Biodiversity Advisor)

Moved (Cr Mike Lord/Member Jacinta Stevenson):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/008)

5.1    Strath Taieri Community Board meeting - 31 January 2019

Moved (Cr Mike Lord/Member Norma Emerson):

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 31 January 2019 as a correct record.

 Motion carried (STCB/2019/009)

6       Introduction to new City Development Staff

Richard Ewans (Biodiversity Advisor, City Development) and Michael Bathgate (Policy Planner) introduced themselves to the Board.

They spoke about the Biodiversity Fund, which was open for applications twice a year, with the next funding round being April 2019.  The maximum grant payable was $5,000 for activities including plantings, protection of native bush and species.  Grants awarded are to be matched by the applicant, including by cash, time given or other in-kind contributions.  It was noted that there has never been an application from the Middlemarch area, and Mr Ewans and Mr Bathgate were keen to advertise and spread the news of the fund to the local community.  Ways of informing the community were discussed. 

7       Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           New Zealand Community Boards’ 2019 Conference

·           Correspondence

·           Action List

The Board noted that the project fund would need to have received applications and invoices before the end of June.

Correspondence received was noted.  Mr Taylor spoke about the letter from Ms Markham, and advised that the matter raised had been acknowledged by the DCC. 

The Group Manager 3 Waters, Tom Dyer, is meeting with Mr & Mrs Walker on 19 March, to discuss the issue raised in their letter. 

The letter from Ms Bosshard was noted.  The Board agreed that this matter should be included on the agenda for the next meeting, for further discussion.  Ms Bosshard will  be invited to attend and participate in that part of the meeting. 

Items on the Action List were discussed.  It was noted that the Group Manager Transport, Richard Saunders, will be attending the next meeting of the Community Board, to give an update on transport matters including Sutton Bridge.  The Board asked if there could be a site visit at the bridge prior to the commencement of the meeting. 

Moved (Deputy Chairperson Joan Wilson/Member Norma Emerson):

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Confirms the payment of a grant of $2,750.00 to the Strath Taieri Playcentre.

c)     Amends the Action List as appropriate.

Motion carried (STCB/2019/010)

8       Wifi Project

Norma Emerson provided an update on the Wifi Project.  She advised that payment had been made and now progress could be made with Unifone to install wifi hotspots in Middlemarch.  She recorded her thanks to Cr Lord for his help in progressing this matter.

9       Chairperson's Report

The Chairperson commented on the following:

·      Roading – The amount of cones that have been left on the roads following road works has been a problem.  Mr Taylor explained that unless a complaint was made, he was unable to track progress on smaller maintenance issues such as potholes. 

·      Taieri Gorge Broom/Gorse - Note was made that many areas through the Taieri Gorge have significant broom and pest plants.  This was complicated by the fact that there is usually private land, then the rail corridor, private land and then roading.  

·      Township appearance – vegetation encroachment is a problem, especially where there are multiple property owners (as above).  Mr Taylor is dealing with Parks and Recreation staff on a number of these matters.

·      Culverts – different sized culverts are causing issues.  Gary LaHood from the Otago Regional Council will be visiting the area to look at some of the issues.

·      Anzac day – the Taieri Pipe Band would attend the Anzac day events in Middlemarch.  The cost of the minibus is expected to be $500 or less.

Moved (Member David Frew/Mr Mark O'Neill):

That the Board:

Approves funding the cost of the minibus that will be used to transport the Taieri Pipe Band to the ANZAC day events in Middlemarch.

Motion carried (STCB/2019/011)

·      Hazardous waste – the Board members requested Mrs Bodeker to contact the Otago Regional Council to find out when there might be another Hazardous Waste collection undertaken, and how to deal with hazardous waste. 

·      Recycling bins – there is a need for more recycling bins for those who live outside the area of collection.  The number of bins available have halved.  This is to be added to the action list. 

10     Council Activities

Cr Mike Lord provided an update on Council activities including the following:

·      Finance update - council spend is very close to budget, and capital spend is $48 million for the seven month period to date.

·      CouncilMark – The DCC has been rated an A.

·      Annual Plan – consultation on the Annual Plan is opening on 18 March, and participation is encouraged.

11     Notification of Agenda Items for Consideration by the Chairperson

No items were notified.

Council

28 May 2019

IN ATTENDANCE

Tracey Saunders (Chief Information Officer) and Richard Ewans (Biodiversity Advisor)

0       Formal Expressions of Sympathy and Condolence for the Muslim Community

Moved (Joy Davis/Cr Mike Lord):

That the Board:

a)     Extends its condolences to the families and friends and those affected by the attack on the Al Noor Mosque and the Linwood Mosque in Christchurch on 15 March 2019.

Motion carried (MTCB/2019/011)

1.1    Arthur Burns Preschool

Sarah Fitzgerald (President) and Lynette Pool (Head Teacher) spoke in support of their funding application and responded to questions.

1.2    Taieri Parents Centre

Tamsyn Arnold spoke in support of the Taieri Parents Centre’s funding application and responded to questions.

1.3    Lodge St John No 84 Charitable Trust

Alistair Church spoke in support of the Lodge St John No 84 Charitable Trust’s funding application and responded to questions.

1.4   Rob Urquhart

Rob Urquhart provided background to the Berwick Outdoor Experience Course which included the cost, duration and feedback from past participants.  Mr Urquhart requested that the Board give consideration to sponsoring a participant at a cost of $550.00.

Mr Urquhart then responded to questions.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/013)

5.1    Mosgiel-Taieri Community Board meeting - 5 February 2019

Moved (Maurice Prendergast/Phillipa Bain):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 5 February 2019 as a correct record.

Motion carried (MTCB/2019/014)

6       Introduction to new City Development Staff

The Biodiversity Advisor, City Development (Richard Ewans) was in attendance to introduce himself and provide information on his role to the Board.

7       Addition of Two New Names to the Road Name Register

A report from Transport presented options for two new road names to be added to the road name register.  It noted that the road name register contained a range of pre-approved names for property developers to use when building new subdivisions.

The report also noted that two new names had been proposed by the Polish Heritage of Otago and Southland Charitable Trust (the Trust) and complied with the Dunedin City Council Road Naming Policy (the Policy).  The report therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

a)     Supports both “Polish Settlers” and “Pomerania” for inclusion in the road name register.

Motion carried (MTCB/2019/015)

8       Naming of a New Private Way off Henderson Street, Wingatui

A report from Transport provided options for the naming of a private way off Henderson Street, Wingatui.

The report noted that the new road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy and was therefore recommended for support by the Mosgiel-Taieri Community Board.

Moved (Phillipa Bain/Joy Davis):

That the Board:

a)     Supports naming the new private way off Henderson Street as “John Paul Close”.

Motion carried (MTCB/2019/016)

9       Mosgiel-Taieri Community Board Action List Report

The report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List.

Parks and Recreation

East Taieri Dog Park – the Board advised that the walkway had not been completed as previously advised.

Transport

Centre Street Remedial Work – the Board requested an update on the timeframe for the completion of remedial work on Centre Street between Severn Street and Factory Road.

New Zealand Transport Agency (NZTA) – An update on the State Highway 87 road works; northbound off-ramp to Mosgiel; and planting project was tabled.

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2019/017)

10     Governance Support Officer's Report

A report from Civic provided an update on Activities relevant to the Board's area including:

a)     Project Fund

b)     Mosgiel Aquatic Project Team – It was noted that Council had resolved to establish the Mosgiel Aquatic Project Team with a representative from the Mosgiel-Taieri Community Board  to be  included in the membership. 

It was noted that Martin Dillon and Sarah Nitis had expressed an interest in being the Board’s representative.  Following discussions, it was agreed that Martin Dillon would be the Board’s representative.

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

Nominates Martin Dillon as the Mosgiel-Taieri Community Board’s representative on the Mosgiel Aquatics Project Team.

Motion carried (MTCB/2019/018)

c)     Mosgiel Safe Accessways Project

d)     New Zealand Community Boards’ Conference

e)     DCC Property Community Halls

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

a)     Notes the Governance Support Officer's Report.

Motion carried (MTCB/2019/019)

11     Funding Applications

The report provided a copy of the funding applications which had been received for the Board’s consideration. 

Joy Davis declared an interest in the Encouraging Safety Project and left the meeting during discussion of the item.

There was discussion on the Board’s projects and proposed expenditure for this financial year which included Mr Urquhart’s request that the Board give consideration to sponsorship of a participant to the Berwick Outdoor Experience Course.

Moved (Martin Dillon/Maurice Prendergast):

That the Board:

a)     Approves $550.00 from the Board’s Project Fund towards sponsorship for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course.

Motion carried (MTCB/2019/020)

Moved (Joy Davis/Martin Dillon):

That the Board:

a)     Approves $300.00 from the Board’s Project Fund towards a picnic table to be located in the Murray Street park.

Motion carried (MTCB/2019/021)

Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:

a)     Declines the funding application from the Southern Cross Millennium Leisure Marching Team.

Motion carried (MTCB/2019/022)

Moved (Sarah Davie-Nitis/ Phillipa Bain):

That the Board:

b)     Grants the funding application from the Elmgrove School Board of Trustees

Motion carried (MTCB/2019/023)

Moved (Martin Dillon/Phillipa Bain):

That the Board:

c)     Declines the funding application from the Lodge St John No 84 Charitable Trust

Motion carried (MTCB/2019/024)

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

d)     Declines the funding application from the Taieri Bowling Club

Motion carried (MTCB/2019/025)

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

e)     Declines the funding application from the Arthur Burns Preschool.

Motion carried (MTCB/2019/026)

Joy Davis withdrew from discussion on the Encouraging Safety Project funding application and left the room at 1.50 pm.

Moved (Martin Dillon/Sarah Davie-Nitis):

That the Board:

f)     Grants the funding application from the Encouraging Safety Project.

Motion carried (MTCB/2019/027)

Joy Davis returned to the meeting at 1.54 pm.

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

g)     Grants the funding application from the Taieri Parents Centre.

Motion carried (MTCB/2019/028)

Joy Davis withdraw from the Encouraging Safety Project funding amount.

Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:

a)     Grants the funding of $500.00 to the Encouraging Safety Project.

Motion carried (MTCB/2019/029)

Moved (Martin Dillon/Cr Mike Lord):

That the Board:

a)     Grants the funding of $1,443.36 to the Taieri Parents Centre

b)     Grants the funding of $2,700.00 to the Elmgrove School Board of Trustees

Motion carried (MTCB/2019/030)

12     Chairperson's Report

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

Dunedin Tunnels Trust – It was agreed that Dean McAlwee would be the Board’s contact for the Trust.

Mosgiel-Taieri Community Plan – It was agreed that the Board would review its community plan at its next meeting and Board Members provide feedback and projects for inclusion and discussion.

Honours Board – It was agreed that Martin Dillon would obtain quotes to move and update the Honours Board.

Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:

a)     Notes the Chairperson's report.

Motion carried (MTCB/2019/031)

13     Board Projects

1      Grants Update

Grant applications had been included in agenda as a separate item.

2      Pride in our Place

Phillipa Bain provided an update and commented that both the E-Waste Collection and the Rural Clean Up Day had been well attended.  Ms Bain thanked Jean Bonner for her work in making the Rural Clean Up Day the successful event that it was.

3      The Taieri Heritage Schools Project

Sarah Davie-Nitis provide an update

4      Memorial Park Revitalisation

It was agreed that this project would be considered for inclusion in the Mosgiel-Taieri Community Plan.

5      Safe Pedestrian and Cycle accessways

It was noted that an update had been provided in the Governance Support Officer’s report.

6      Celebrating Local Excellence on the Taieri Project

        Joy Davis spoke to the attachment and provided an update on the applications that had been received.

Moved (Joy Davis/Sarah Davie-Nitis):

That the Board:

a)     Approves the following people be inducted into the Celebrating Excellence Mosgiel-Taieri Project as recommended by the Induction Panel:

James Allan

Brian John Anderton

Joe Brown

Arthur John Burns

Peter Johnstone

Jenny Macdonald

Barry Milburn

Trudie Woodhead

Motion carried (MTCB/2019/032)

7      Mosgiel and Taieri Emergency Response Group Activities

        Sarah Davie-Nitis provided an update

8      The Taieri Heritage Trail

        Workshop planning was underway

9      Beautification (Planter Boxes)

        Phillipa Bain provided an update.

10    Playgrounds Brochure

        It was agreed that this project would be considered for inclusion in the Mosgiel-Taieri Community Plan.

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

a)     Notes the updates.

Motion carried (MTCB/2019/033)

14     Board Updates

Board members provided updates on the following activities:

1      Keep Dunedin Beautiful (KDB)

        No update was provided.

2      Mosgiel Coronation Hall

        No update was provided.

3      Mosgiel Business Association

        No update was provided.

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided a verbal update.

5      Party in the Park

        Sarah Davie-Nitis advised that the date for the Annual General Meeting had yet to be confirmed

6      Communications and Engagement Activities

        Dunedin City Council draft Annual Plan consultation community feedback – Board members were asked to provide Joy Davis with their availability to man an information desk at either Mosgiel New World or Countdown.

Moved (Joy Davis/Sarah Davie-Nitis):

That the Board:

a)     Notes the updates.

Motion carried (MTCB/2019/034)

15     Council Activities

Councillor Mike Lord provided an update on matters of interest to the Board which included:

·      Financial Results to 31 January 2019;

·      Dunedin City Holdings Limited – appointment of new Chair;

·      South Dunedin Community Complex; and

·      CouncilMark

Moved (Cr Mike Lord/Sarah Davie-Nitis):

That the Board:

Notes the report

Motion carried (MTCB/2019/035)

16     Items for consideration by the Chair

There were no items notified

Council

28 May 2019

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Michael Bathgate (Policy Planner), Richard Ewans (Biodiversity Advisor) and Kevin Winders (Port Otago Ltd)

0       Formal Expressions of Sympathy and Condolence for the Muslim Community

The Chairperson commented on the shooting at the Al Noor Mosque and the Linwood Mosque in Christchurch on 15 March 2019.  Members stood for a minutes silence.

Moved (Ryan Jones/Aaron Hawkins):

That the Board:

a)  Extends its condolences to the families and friends of those killed and injured in the terrorist attacks on the Al Noor Mosque and the Linwood Mosque in Christchurch on 15 March 2019.

Motion carried (WHCB/2019/010)

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a)     Contributes $500 from its discretionary fund to the Al Huda Mosque (Otago Muslim Association) in Dunedin to be used to support Muslims living in the Community in any way it deems appropriate.

Motion carried (WHCB/2019/011)

1.1    Public Forum - Pepa Cloughley

Pepa Cloughley was in attendance and spoke to her application for a scholarship grant.  She advised that she participates in a lot of sports but her main area of interest was sailing.  She advised that she enjoyed coaching children and hoped to make a career of it.  She was seeking funding for a piece of equipment for her yacht.

1.2    Public Forum - Sophie Palmer

Sophie Palmer was in attendance and spoke to her application for a scholarship grant.  She advised that she was going on an exchange to the United States in August.  As she wants to teach in the future she advised she hoped to get an insight into other educational systems. 

1.3    Public Forum – Sophie Penniket

Cr Hawkins withdrew from this presentation.

Sophie Penniket was in attendance and provided an update on the Halo Project.  She advised that the goals for the next few months are trapping stoats.  They are also looking at coastal forest regeneration as a project.  

1.4    Public Forum - Stu Debenhem

Stu Debenhem spoke about the walkway from the Police Station to Currie Street.  He advised that there has been very little maintenance on this walkway over the last few years.  He requested that urgent attention be focussed on the walkway. 

It was noted that the land which the trees are on belongs to Kiwi Rail. 

1.5    Public Forum - Kilda Northcote

Kilda Northcote spoke of her concern at people dropping cigarette butts in the main street.  She requested that more butt bins be placed in the area.  She was concerned about how often the streets are cleaned and where the butts end up. 

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Notes  the Elected Members' Interest Register

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/013)

5.1    West Harbour Community Board meeting - 30 January 2019

Moved (Steve Walker/Trevor Johnson):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 30 January 2019 as a correct record.

 Motion carried (WHCB/2019/014)

6       Port Otago Update

Kevin Winders, CEO of Port Otago Ltd provided an update on various issues relating to the management of the Port.

He commented on the new ships that were coming in and the noise they were creating. He advised that they were actively trying to resolve the issue and the impact on the residents. 

Mr Winders responded to questions from the Board.

7       Introduction to new City Development Staff

Richard Ewans (Biodiversity Advisor, City Development) and Michael Bathgate (Policy Planner) were in attendance to provide an overview of the Biodiversity Fund. 

During the discussion Aaron Hawkins left the meeting at 6.41 pm.

8       Project Fund

In a report the Governance Support Officer provided copies of the funding applications received and also the Report Back forms received. 

Discussion took place on the application from Pepa Cloughley.  The Board noted that she undertook work in the community by coaching children.  It was noted that the application from Sophie Palmer did not include any benefit to the local community. 

Moved (Ange McErlane/Steve Walker):

That the Board:

a)     Approves a scholarship grant application of $500 from Pepa Cloughley.

Motion carried (WHCB/2019/015)

Moved (Steve Walker/ Ange McErlane):

That the Board:

a)     Declines the application for a scholarship grant from Sophie Palmer.

Motion carried (WHCB/2019/016)

Moved (Trevor Johnson/ Ange McErlane):

That the Board:

a)     Approves a grant of $538.20 for the Purakaunui School.

Motion carried (WHCB/2019/017)

Moved (Steve Walker/Francisca Griffin):

That the Board:

a)     Notes the report backs from the Port Chalmers Golf Club and Up Your Act Community Theatre.

Motion carried (WHCB/2019/018)

9       Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest including

·           Project Fund

·           2019 New Zealand Community Boards’ Conference

·           Update on the management of Community Halls.

·           Correspondence

·           Action List

Discussion took place on items included in the report and a number of changes were made to the Action list. 

Moved (Steve Walker/Ange McErlane):

That the Board:

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2019/019)

10     Board Representation and Areas of Responsibility

a)     Port Environment Liaison Committee

Ange McErlane advised that Kevin Winders had covered most of the issues raised at the last meeting.

b)     Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report at this time.

c)     Keep Dunedin Beautiful

Jan Tucker advised that the National Awards will be held at Toitu in October.

d)     Communications/Facebook

        Ryan Jones provided an update on activities. 

e)     West Harbour Beautification Trust

        Steve Walker provided an update on the sycamore removal programme.

g)     Policing Issues

        Jan Tucker advised that the station had not been open and was concerned about         not having a police presence on 31 March, for the Port Open day.

h)     Vision Port Chalmers

        Jan Tucker advised that the group are currently working on Information Boards at         Deborah Bay.

i)      Access Radio

        Francisca Griffin advised that on the previous programme she had spoken about the scholarship grant and funding applications.  It was suggested that the next session could be on the Community Board conference.

j)     CBEC/LGNZ Conference update

        Ryan Jones advised that he is now the Zone representative for the Community         Board Executive Committee.

k)     Community Awards

        Ryan Jones advised that 5 May is the deadline for receiving nominations and         hopes the Board will be able to consider them at the 8 May meeting.

11     Chairperson's Report

The Chairperson provided an update on matters of interest including:

·      The placing of the sign at Dion’s Place

·      The sign indicating the public toilets was being adjusted

·      An update on the current cycle path and proposed works.

Moved (Chairperson Steve Walker/Member Ange McErlane):

That the Board:

a)     Notes the report.

Motion carried (WHCB/2019/020)

12     Council Activities

Cr Hawkins left the meeting early and was unable to provide an update. .

13     Items for Consideration by the Chair

Request that staff give consideration to keep the Swimming Pool open until the end of daylight saving.

Council

28 May 2019

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services), Richard Ewans (Biodiversity Advisor), Tom Simons-Smith (Coastal Specialist), Maria Sleeman (Property Manager, Community and Civic), Rory Hibbs (Property Manager)

1.1    Public Forum

Daphne McInnes and Jill Wells from Protect our Wildlife (POW) Brighton/Ocean View spoke of their concern for the safety of wildlife (including Little Blue penguins, seals and sealions) on the Ocean View Beach, due to the lack of clear and effective signage, resulting in dog owners allowing their dogs to roam freely.  They advised that the current signage from the Department of Conservation (DoC) and DCC had conflicting information about dog control.  Mrs Wells commented that her experience with dog owners, when challenged about their dog being off their lead, had a range of reaction from indifference to aggression and that clear signage and enforcement of the dog control bylaw was needed.

Adrian Blair, Group Manager Customer and Regulatory Services advised that Animal Services did undertake regular patrolling of Ocean View Beach.  He offered to meet with Ms McInnes and Wells to undertake a visit to the beach and for further discussion.  Cr Stedman advised he would also attend the meeting and any discussions on the matter.                  

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/012)

5.1    Saddle Hill Community Board meeting - 7 February 2019

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 7 February 2019 as a correct record.

 Motion carried (SHCB/2019/013)

6       Community Halls

Maria Sleeman, (Property Officer, Community and Civic) and Rory Hibbs, (Property Manager) spoke to the update provided to Community Boards.  Ms Sleeman advised that a draft Hall Committee Service Agreement was underway and would be provided to community boards for consideration and comment.  The agreement would formalise the management of the community halls and provide consistency of rules for parties to abide by.

7       Coastal Erosion

Tom Simons-Smith (Coastal Specialist) provided an update on Council work in relation to coastal erosion.  He advised that his role as a coastal geomorphologist (based in the 3 Waters Group) involved studying the natural process of coastal erosion and large-scale planning to address erosion and inundation issues.  As part of this role he was able to assist the transport group in regard to the resilience of the network. He was keen to have active engagement with the community and saw the value in a monitoring programme for Brighton Beach, similar to that currently underway at Ocean Beach.

8       Saddle Hill Community Board Action List

A report from Civic provided an update on the Saddle Hill Community Board Action List.

Updates and actions noted as:

Transport

Queen St, Brighton, Footpath installation – concept plan due by the end of March 2019.

Brighton Road, Demarcation between walkway and road – Need to ensure the demarcation is working for cyclists. Action: follow up with Transport team.

Ocean View Drainage – The Chair provided an update on the timeline and discussion on practical widening of water course.  The work was still in progress.  Action: Mr Blair to follow up with staff.

Speed signs review (Blackhead Road) – Action: Mr Blair to check on the installation of 60km signs on Blackhead Road.

Parks and Recreation

Waldronville Pumping Station land use for recreational activity – Action: This is a Wastewater item.  Mr Blair will follow up on progress with staff.

Fairfield Tavern Reserve, rename of reserve – a report will be presented to the March meeting of Council for their consideration.

Sports fields, stocktake/inventory of planned works – Still awaiting receipt of report.

Brighton Surf Club Reserve toilets – The work to be undertaken by winter 2019.

Viscount Road, Waldronville, installation of gravel path – the work had been scheduled for completion by May 2019.

Main Road, Fairfield Beautification – The Chair advised that the planting looked good.  Mr Blair also confirmed that he was happy with the work undertaken.

Kaikorai Estuary, extension of carpark – The Chair questioned how the extension and maintenance of the carpark would be funded.  Action: Parks and Reserves team would be asked to update board at next meeting.

Moved (Chairperson Scott Weatherall/Member Christina McBratney):

That the Board:

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/014)

9       Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board area which included:

-  Discretionary Fund

-  New Zealand Community Boards’ 2019 Conference

-  Neighbours Day

The Chair advised that $8,084.59 remained in the Board’s Discretionary Fund for the 2018/19 year, following a payment to Greater Green Island for Neighbours Day of $250.00, which required ratification by the Board at the meeting. 

The two successful Board members drawn from the ballot to attend the 2019 Community Board conference were Mandy Mayhem Bullock (Waikouaiti Coast) and Francisca Griffin (West Harbour).

DCC Biodiversity Fund

Richard Ewans introduced himself to the Board and outlined his work background and his new role as Biodiversity Officer.  He detailed the Biodiversity Fund work and provided brochure information to members.  Mr Ewans confirmed that the next Biodiversity funding application round would commence on 1 April 2019.

Messrs Weatherall and Weir would discuss project work for the protection of the coastal area at Ocean View through planting with Mr Ewans.

Moved (Christina McBratney/Leanne Stenhouse):

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Ratifies the payment of $250.00 to Greater Green Island in support of Neighbours Day.

Motion carried (SHCB/2019/015)

10     Board Updates and Projects

Board members provided updates on activities including:

Keep Dunedin Beautiful

Mr Gouverneur advised that the Keep New Zealand Beautiful Awards would be held at Toitu, Dunedin on 24 October.  The Sea Week event had seen volunteers collect up 250kg of rubbish.

OAR Radio

Mr Weatherall advised that he had spoken with Otago access radio on the upcoming local elections (to encourage nominations), the role of community boards and community emergency response plans.  Peter Gouverneur would attend the next meeting.

Community Meetings

No meetings to report

Toy Box Project – Brighton Beach

Mr Weatherall advised there has been a clean-up of the box of broken toys and sand.   Donations had been made to the toy box with a good supply in place.

Community Pantries

The Edith Street location was not as successful as hoped and needs to be promoted.  Alternatively, the Board may look to moving to a new location in Fairfield.  The other community pantries working well.

Civil Defence/Community Response Planning

There was no update for Chain Hills, Saddle Hill and Fairfield.  Paul Allen advised that he was in the process of arranging a meeting with the Concord community and hoped this would start action with the other communities. 

Civil Defence would host a community response group table-top exercise on Tuesday 2 April, with participation by Saddle Hill (at the Brighton Surf Club), Mosgiel/Taieri and West Harbour Community Boards.

Action: The Chair would arrange for a supper to be provided at the end of the exercise.  It was agreed that up to $100.00 would be spent on catering.

Submissions

There have been no submissions.

Long Term Plan – Community Engagement Plan

The Chair talked through the Annual Plan information and communication resources provided and advised that they would be distributed to members.

Discussion was held on whether an engagement event should be held again at Fresh Choice, Green Island.  It was agreed that a drop-in session would held at the Brighton Café on 3 April from 10- 12 noon, with Ms Stenhouse, Messrs Weir and Gouverneur in attendance.  Information would be added to the Facebook page and provided to Lynne Adamson (GSO).  Ms McBratney advised she would provide information on Annual Plan submission/feedback at the Neighbours Day event.

Community Volunteer Event

The Chair circulated information on the event followed by a discussion on the date, venue and budget for the event.  It was agreed it would be held at the Village Green, Sunnyvale on Monday 29 April 2019 from 6-8pm with a budget of $1000.00 for catering and refreshments.  Phoenix Services and Rebecca Guest would be invited. 

Action: Mr Weatherall to liaise with those involved, with Ms Stenhouse assisting with the guest list and invitations.

Youth Ambassador Award

Ms McBratney advised that she would email the schools and put up advertising posters confirmed that the award information was on the board’s Facebook page and requested board members encourage individuals they were aware of, to apply.

ANZAC Day

John Moyle would be asked to represent the community at the ANZAC Day service at Green Park, Brighton and Green Island.  Action: The Governance Support Office would follow up on supply of wreath by Council for the board.

Moved (Chairperson Scott Weatherall/ Christina McBratney):

That the Board:

a)     Approves allocation of $1,000.00 for the Community Volunteer Event to be held on Monday 29 April 2019.

 Motion carried (SHCB/2019/016)

Moved (Chairperson Scott Weatherall/ Peter Gouverneur):

That the Board:

a)     Approves allocation of $100.00 for catering for attendees at the Civil Defence Table top exercise on 2 April 2019.

Motion carried (SHCB/2019/017)

Moved (Chairperson Scott Weatherall/ Paul Weir):

That the Board:

a)     Notes the updates.

Motion carried (SHCB/2019/018)

11     Chairperson's Report

The Chairperson (Scott Weatherall) provided verbal update on matters of interest, including:

·      Drive around of community board area to identify transport, parks and recreation work being undertaken/needed.

·      Met with Westwood residents re ongoing roadworks.

·      Radio interview completed.

·      Met with Sarah Nitis (Mosgiel-Taieri Community Board Chairperson).

·      Walkway – A Facebook request had been received for the board to consider a walkway between Westwood and Waldronville.

·      Met with Rebecca Guest who was working in the Chain Hills area on possum eradication, about the Saddle Hill Community Board’s possible support of this work.

Moved (Chairperson Scott Weatherall/Member Paul Weir):

That the Board:

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2019/019)

12     Council Activities

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest, including:

Cr Stedman advised that the Annual Plan was open for public consultation.

Cr Stedman spoke about the tragedy of the mass shooting in Christchurch and the resolution passed by Council in response.  He commented on the need for everyone to be accountable for not allowing racist remarks or actions go unchallenged.

Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

a)     Notes the report.

Motion carried (SHCB/2019/020)

13     ITEMS FOR CONSIDERATION BY THE CHAIR

The following items were identified for consideration by the Chair:

Mobility access to Brighton Beach

Ms McBratney raised the matter of providing mobility access (wheelchairs, walkers, mobility scooters strollers) onto Brighton Beach.  She advised that the Tauranga City Council had a council-owned portable beach access mat, at an approximate cost of $15,000.  She commented that staff had advised there was no community funding available for this project.

Discussion was held on funding sources available, such as the Bendigo Charitable Trust, or a local business to purchase the wheelchair mat, with the Saddle Hill Community Board providing storage and maintenance.

Action: Adrian Blair would check if community boards could apply for external funding as they were not a charitable trust.

Council

28 May 2019