Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 May 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Dave Tombs (General Manager Finance and Commercial), Gavin Logie (Financial Controller) Richard Davey (Treasury Manager), Amanda Nicholls (Group Financial Accountant) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.   

 

2          Apologies

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

Accepts the apologies from Cr Conrad Stedman, Cr Damian Newell and Mayor Dave Cull

 

Motion carried (FCCO/2019/006)

 

3          Confirmation of agenda

 

 

Moved (Chairperson Mike Lord/Cr Kate Wilson):

That the Committee:

 

Confirms the agenda without addition or alteration

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and

seconding and speaking to amendments.

 

Motion carried (FCCO/2019/007)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Committee:

a)         Notes the Elected Members' Interest Register and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2019/008)

     

Part A Reports

5          Waipori Fund - Quarter Ending March 2019

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 31 March 2019.

The Treasury Manager (Richard Davey) spoke to the report and provided an update on the Waipori Fund results since 31 March 2019.

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)         Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 March 2019.

Motion carried (FCCO/2019/009)

 

6          Financial Result - Period Ended 31 March 2019

 

A report from Finance provided the financial results for the period ended 31 March 2019 and the financial position as at that date.

The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting 30 October 2018, along with any related revenue.

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Aaron Hawkins/Chairperson Mike Lord):

That the Committee:

 

a)         Notes the Financial Performance for the period ended 31 March 2019 and the Financial Position as at 31 March 2019.

Motion carried (FCCO/2019/010)

 

7          Items for Consideration by the Chair

 

There were no items notified.

 

             

 

The meeting concluded at 1.17 pm.

 

 

 

 

 

..............................................

CHAIRPERSON