Minutes of Grants Subcommittee

Grants Subcommittee

Arts, Creative Communities, Professional Theatre, Community Events, Community, Waste Minimisation, Biodiversity

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 15 May 2019, commencing at 9.05 am

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson	Cr Andrew Whiley
Members	Carolyn Campbell	Amanda Dyer
	Cr Christine Garey	Peter Hayden
	Cr Marie Laufiso	Hannah Molloy
	Lois Scott

IN ATTENDANCE

Joy Gunn (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Marilyn Anderson (Community Events Advisor), Richard Ewans (Biodiversity Advisor), Catherine Irvine (Senior Strategy and Policy Officer) and Catherine Gledhill (Education and Promotions Officer)

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

Accepts the apologies from Desiree Williams, John Barkla and Nick Austin.

Motion carried (GS/2019/001)

3 Confirmation of agenda

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

Confirms the agenda with the following alteration

In regard to Standing Order 2.1, Option c be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (GS/2019/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Aaron Hawkins/Lois Scott):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register.

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2019/003)

Part A Reports

5 Community and Creative Communities Grants March 2019

Arts Grants

The Relationship Advisor – Ara Toi (Cara Paterson), the Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members questions.

Cr Hawkins advised a conflict of interest and withdrew from discussion on No 2. Blue Oyster Arts Trust and No 9 Prospect Park Productions. Cr Whiley chaired the meeting from 9.35am. Cr Hawkins joined the meeting and chaired from 9.38am.

Hannah Molloy advised a conflict of interest and withdrew from discussion on No 3. Daniel Belton and Good Company Arts.

Moved (Cr Christine Garey/Peter Hayden):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
1 Arts Festival Dunedin	$1,980.00
2 Blue Oyster Arts Trust	$3,875.00
3 Daniel Belton and Good Company Arts	$4,950.00
4 Dunedin Repertory Society Inc	$3,000.00
5 Improsaurus	$2,033.20
6 Laurel Project Space	$2,500.00
7 Little Scorpion Productions	$3,500.00
8 Opera Otago	$2,461.80
9 Prospect Park Productions	$4,800.00
10 The Globe Theatre Dunedin	$1,500.00
11 Catching The Sun	$4,500.00
Total	$35,100.00

Motion carried (GS/2019/004)

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a) Declines the following funding applications:

Name

12 WILD Imaginings Children’s Writers and Illustrators Hui Dunedin 2019

And recommends funding this application through the creative communities fund.

Motion carried (GS/2019/005)

Creative Communities Grants

Cr Whiley advised a conflict of interest and withdrew from discussion on No 21. Dunedin Public Art Gallery Society Incorporated.

Cr Hawkins advised a conflict of interest and withdrew from the meeting while No 2. Dunedin Fringe Arts Trust was discussed. Cr Whiley chaired the meeting from 10.04am.

Cr Hawkins entered the room and chaired the meeting at 10.06am.

Hannah Molloy advised a conflict of interest and withdrew from the meeting while No 20. Art and Science Project, No 21. Dunedin Public Art Gallery Society Incorporated and No 15. Stage South Charitable Trust were discussed.

Moved (Peter Hayden/Lois Scott):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
1 Creative Arts Trust	$926.00
2 Dunedin Fringe Arts Trust	$3,000.00
3 Dunedin Medieval and Renaissance Society	$2,500.00
4 Dunedin Theatre Reviewers’ Collective	$1,000.00
5 Dunedin Youth Orchestra	$2,300.00
6 Eager To Break Launch Participants	$600.00
7 Gasp Dance Collective	$2,744.00
8 IHC New Zealand Incorporated	$2,500.00
9 Improsaurus	$2,024.50
10 One Song Chinese Music Social Group	$1,876.60
11 Opera Otago (The Dunedin Opera Company Inc)	$4,000.00
12 Robert Fugah	$2,513.60
13 Sofia Kalogeropoulou	$3,000.00
14 Spring Chamber Music Weekend	$1,900.00
15 Stage South Charitable Trust	$2,750.00
17 The Friends of the Globe Inc	$1,500.00
18 The Gasworks Museum Trust (umbrella group)	$3,000.00
19 WILD Imaginings Children’s Writers and Illustrators Hui Dunedin 2019	$2,000.00
20 Art and Science Project (Pam McKinlay)	$2,000.00
21 Dunedin Public Art Gallery Society Incorporated	$2,558.30
22 Little Scorpion Productions	$4,250.00
Total	$48,943.00

Motion carried (GS/2019/006)

Moved (Peter Hayden/Lois Scott):

That the Subcommittee:

a) Declines the following funding applications:

Name

16 The Caninspire Charitable Trust

Motion carried (GS/2019/007)

The meeting adjourned at 10.39am and reconvened at 10.55am.

Professional Theatre Grants

Cr Garey advised a conflict of interest and withdrew from discussion on No 1. Ake Ake Theatre Company and No 6 Wolfgang Creative Ltd.

Hannah Molloy advised a conflict of interest and withdrew from discussion on No 6. Wolfgang Creative Ltd.

Moved (Cr Andrew Whiley/Carolyn Campbell):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
2 Arcade Theatre Company	$16,100.00
3 Fusion Productions t/a Video Fusion Ltd	$20,000.00
4 RBS Productions	$9,400.00
5 University of Otago	$3,000.00
Total	$48,500.00

Motion carried (GS/2019/008)

Moved (Cr Andrew Whiley/Carolyn Campbell):

That the Subcommittee:

a) Approves the funding as follows

Name	Approved funding
1 Ake Ake Theatre Company	$20,000.00
Total	$20,000.00

Motion carried (GS/2019/009) with Cr Garey withdrawing from voting.

Moved (Cr Andrew Whiley/Carolyn Campbell):

That the Subcommittee:

a) Approves the funding as follows

Name	Approved funding
6 Wolfgang Creative Ltd	$2,100.00
Total	$2,100.00

Motion carried (GS/2019/010) Cr Garey and Hannah Molloy withdrew from voting.

Peter Hayden left the meeting at 11.24am.

Community Events Grants

The Community Events Advisor (Marilyn Anderson) spoke to the applications and responded to members questions.

Cr Garey advised a conflict of interest and withdrew from discussion on No 3. Dunedin-Edinburgh Sister City Society.

Cr Hawkins advised a conflict of interest and withdrew from the meeting on No 12. Dunedin Fringe Festival. Cr Whiley chaired the meeting from 11.35am.

Cr Hawkins re-entered the meeting and chaired from 11.40am.

Moved (Cr Andrew Whiley/Hannah Molloy):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
1 Tennis Otago Inc	$2,500.00
3 Dunedin-Edinburgh Sister City Society	$4,536.15
4 HeartCore Dunedin	$1,150.00
5 Ignition Children’s Book Festival	$3,000.00
7 Otago Cook Islands Students Association	$2,000.00
8 Otago Synchronised Swimming Club (swim as Aquagold)	$2,500.00
10 Acts of Kindness Charitable Trust	$4,540.00
11 Diving Otakou (2015) Inc	$2,500.00
12 Dunedin Fringe Festival Arts Trust	$3,000.00
13 Dunedin Pride Inc	$2,500.00
15 WellSouth (Mental Health Awareness Week Planning Committee 2019)	$2,500.00
16 Dunedin Open Gardens	$378.85
17 Otago Deaf Society	$2,500.00
18 Otago Malaysian Students’ Association	$1,500.00
19 Otago Peninsula Trust	$3,500.00
20 The Gasworks Museum Trust (acting as an umbrella)	$3,000.00
21 Connections Trust	$1,320.00
22 NZ Choral Federation Otago Region	$1000.00
Total	$43,925.00

Motion carried (GS/2019/011) with Cr Garey recording her abstention.

Moved (Cr Andrew Whiley/Hannah Molloy):

That the Subcommittee:

a) Declines the following funding applications:

Name

2 Brand Amp

6 NZ Society of Authors

9 University of Otago Indian Students’ Association

14 Dunedin Public Art Gallery Society Inc

Motion carried (GS/2019/012) with Cr Garey recording her abstention.

The meeting adjourned at 12.23pm and reconvened at 1.00pm.

Community Grants

The Manager Community Development and Events (Joy Gunn) spoke to the funding applications and responded to members questions.

Amanda Dyer advised a conflict of interest and withdrew from discussion on No 17. ParaFed Otago.

Lois Scott advised a conflict of Interest and withdrew from discussion on No 25. SuperGrans Dunedin Charitable Trust.

Hannah Molloy advised a conflict of interest and withdrew from discussion on No 27. The About us Group.

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Subcommittee:

a) Approves the funding as follows:

Name	Approved funding
1 Able Charitable Trust	$3,680.00
2 Arthritis New Zealand Kaiponapona Aotearoa	$3,680.00
3 Blueskin Youth & Community Amenities Association	$2,000.00
4 Carers’ Society Otago	$3,680.00
5 Catholic Social Services Dunedin	$3,680.00
6 Disabled Persons Assembly (DPA) Dunedin and Districts	$3,680.00
7 Dunedin Chinese Cultural & Arts Association Inc	$3,680.00
8 East Taieri Church	$3,680.00
9 Epilepsy Association	$3,076.00
10 Kiwi Family Trust	$1,500.00
11 KiwiHarvest	$3,680.00
12 Life Education Trust Coastal Otago	$3,500.00
13 Life Education Trust Heartland Otago Southland	$3,680.00
14 Life Matters Suicide Prevention Trust	$4,010.01
16 Otago Deaf Society	$3,680.00
17 ParaFed Otago	$3,000.00
18 Parent to Parent Otago	$3,680.00
19 Parenting Place Charitable Trust	$3,680.00
20 Pioneer Opportunities & Resources Trust	$3,680.00
21 Pregnancy Help Inc Dunedin Branch	$3,680.00
22 Royal New Zealand Plunket Trust	$3,680.00
23 Senior-Link	$3,680.00
24 Servants Health Centre	$3,680.00
25 SuperGrans Dunedin Charitable Trust	$3,000.00
26 Te Hou Ora Whanau Services	$3,680.00
27 The About Us Group	$3,680.00
28 Royal NZ Foundation of the Blind	$3,680.00
29 The Otago Asthma Society	$3,680.00
30 The Straight Up Trust – Rock Solid Youth Development Programmes	$3,680.00
Total	$101,046.01

Motion carried (GS/2019/013)

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Subcommittee:

a) Declines the following funding application:

Name

15 Mental Health Awareness Week Planning Committee 2019

As this has been funded through the Community Events Grants

Motion carried (GS/2019/014)

Neighbourhood Matching and Small Project Grants

The report noted the applications approved by the Chairperson for grants under $500.00 from 1 October 2018 to April 2019.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Subcommittee:

a) Notes the funding allocated between 1 October 2018 and April 2019 for Small Project and Neighbourhood Matching

Motion carried (GS/2019/015)

6 Waste Minimisation Grants March 2019

Waste Minimisation Small Project Grants

The report noted the applications approved by the Chairperson for the grants under $500.00 from 10 January 2019 to 28 March 2019.

Moved (Cr Aaron Hawkins/Cr Andrew Whiley):

That the Subcommittee:

a) Notes the funding allocated to organisations for Waste Minimisation Small Project Grants from 10 January 2019 to 28 March 2019.

Motion carried (GS/2019/016)

Waste Minimisation Community Projects/Initiatives Grants

A report from Waste and Environmental Solutions summarised the applications received during the March 2019 Waste Minimisation grants round.

The Senior Strategy and Policy Officer (Cath Irvine) and the Education and Promotions Officer (Cath Gledhill) introduced themselves to the members, spoke to the report and responded to members questions.

The Education and Promotions Officer (Cath Gledhill) advised a conflict of interest with The Malcam Charitable Trust application therefore did not assess or discuss this application.

Cr Garey advised a conflict of interest and withdrew from discussion on No 1. Dunedin Curtain Bank Trust.

Lois Scott advised a conflict of interest and withdrew from discussion on No 7. NEV Community Development Project.

Moved (Carolyn Campbell/Cr Christine Garey):

That the Subcommittee:

a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded.

b) Approves the funding as follows:

Name	Approved funding
2 Loop Group Charitable Trust	$5,000.00
Total	$5,000.00

Motion carried (GS/2019/017)

Moved (Carolyn Campbell/Cr Aaron Hawkins):

That the Subcommittee:

a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded.

b) Approves the funding as follows:

Name	Approved funding
6 The Malcam Charitable Trust	$4,000.00
Total	$4,000.00

Motion carried (GS/2019/018)

Moved (Cr Andrew Whiley/Hannah Molloy):

That the Subcommittee:

c) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded.

d) Approves the funding as follows:

Name	Approved funding
1 Dunedin Curtain Bank Trust	$4,231.70
3 OneCoast	$4,323.70
4 (Stitch Kitchen) Just Atelier	$4,676.20
5 Te Hou Ora Whanau Services	$4,231.70
7 NEV Community Development Project	$3,536.70
Total	$21,000.00

Motion carried (GS/2019/019) with Cr Garey recording her abstention.

Waste Minimisation Innovation and Development Commercial Grants

A report from Waste and Environmental Solutions summarised the applications received during the March 2019 Waste Minimisation grants round.

The Senior Strategy and Policy Officer (Cath Irvine) and the Education and Promotions Officer (Cath Gledhill) spoke to the report and responded to members questions.

Moved (Cr Andrew Whiley/Lois Scott):

That the Subcommittee:

a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded.

b) Approves the funding as follows:

Name	Approved funding
1 Otago Polytechnic	$40,000.00
Total	$40,000.00

Motion carried (GS/2019/020)

Moved (Cr Andrew Whiley/Lois Scott):

That the Subcommittee:

a) Declines the following funding applications:

Name

2 Doubt Not Compost

Motion carried (GS/2019/021)

Lois Scott, Amanda Dyer, Hannah Molloy and Carolyn Campbell left the meeting at 1.40pm

7 Dunedin Biodiversity Fund - Final reports on completed projects

A report from City Planning provided a summary of the grants completed since the September 2018 funding round.

Six project reports have been received from recipients of the previous funding rounds of the Dunedin Biodiversity Fund. The final reports were presented to satisfy the grant conditions and outline how the projects were completed. There is $2,692.50 of unclaimed funding from the six projects completed, and one project has been discontinued since the September 2018 subcommittee meeting.

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Subcommittee:

a) Notes the Dunedin Biodiversity Fund – final reports on completed projects.

Motion carried (GS/2019/022)

8 Dunedin Biodiversity Fund - Applications to the April 2019 funding round

A report from City Planning provided information on the applications for the Dunedin Biodiversity Fund from the April 2019 round.

The Biodiversity Advisor (Richard Ewans) spoke to the report. He advised that 15 applications were received with the total funding amount that has been requested by the applicants ($52,576) is more than the funding available for the funding round ($40,000), however the September 2018 funding round was under-allocated by $18,263, leaving sufficient funds of $58,263 available to cover the applications received.

There was an in-depth discussion on the applications which were assessed according to the funds prioritisation criteria.

Cr Garey advised a conflict of interest and withdrew from discussion BIO-2019-1 D Parker.

Moved (Cr Andrew Whiley/Cr Aaron Hawkins):

That the Subcommittee:

a) Approves the following funding:

Name	Approved funding
BIO-2019-2 P Baillie	$3,564.75
BIO-2019-3 M Williamson	$5,000.00
BIO-2019-4 R Guest	$2,904.05
BIO-2019-5 J Tweedie	$2,344.20
BIO-2019-6 P Cooke	$308.45
BIO-2019-7 Glenfalloch Gardens	$1,843.00
BIO-2019-8 P Everett	$5,000.00
BIO-2019-9 C Cox	$5,000.00
BIO-2019-10 J Fergus	$5,000.00
BIO-2019-11 H Harding	$5,000.00
BIO-2019-12 R Rust	$5,000.00
BIO-2019-13 A Zainey	$942.00
BIO-2019-14 R Penno	$5,000.00
BIO-2019-15 S Gunther	$4,294.00
Total	$51,200.45

Motion carried (GS/2019/023)

Moved (Cr Andrew Whiley/Cr Aaron Hawkins):

That the Subcommittee:

a) Approves the following funding:

Name	Approved funding
BIO-2019-1 D Parker	$810.00
Total	$810.00

Motion carried (GS/2019/024) with Cr Garey recording her abstention.

The meeting concluded at 2.00pm.

..............................................

CHAIRPERSON