Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Otaru Room, 2nd Floor, Civic Centre on Thursday 02 May 2019, commencing at 10.00 am
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Christine Neill |
Edna Stevenson |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Andrea Barker (Engagement Co-ordinator Property), Maria Sleeman (Property Officer, Community and Civic) |
Governance Support Officer Lauren McDonald
Lox Kellas opened the meeting with a reflection on the 100th year anniversary marking the end of hostilities for World War I.
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The apology from Senior Officer, Chris Henderson (Group Manager Waste and Environmental Solutions) was noted by the Chair. |
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Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board:
Confirms the agenda without addition or alteration
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
No declarations of interest were advised.
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Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board:
a) Notes Elected Members' Interest Register. b) Confirms the proposed management plan for Elected Members' Interests. |
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Fulton Hogan staff provided updates on project work. Winston Smith introduced Paul Jamieson as the new project manager overseeing the peninsula work programme. Mr Jamieson advised he was the liaison and main contact point between the Community Board the Fulton Hogan.
Fulton Hogan staff responded to questions regarding: road surface conditions, expected delays and traffic management on the section from Vauxhaull to Glenfalloch; site re-establishment on removal of portable accommodation buildings (portacoms) at Portobello; time frame for repair to the rock wall at Bacon Street and low sunlight/visibility issues.
Board members requested that the barriers be re-established at the Fulton Hogan project site and for the Park and Recreation, and Property staff to be involved in discussion for re-establishment of the site.
The Board saw value in Fulton Hogan providing community updates via community newsletters and Facebook on the work programme and safe driving tips for the Peninsula Road.
Board members thanked Winston Smith, Fulton Hogan Project Manager for his involvement since the commencement of the Peninsula Connection project and for the staffs’ work to date. They wished him well in his new role.
Tomahawk School (Ocean Grove) site
Ms Barker advised that the project manager for the refurbishment of the hall was introduced to the community group. A community ‘wish list’ for hall had been provided, which staff were currently working through the costings for. She advised that staff have requested that the community group form a hall committee to facilitate the progression of the community ‘wish list”.
Ms Barker advised that no discussion had taken place with the community regarding the Domain Hall but that the community were made aware that no Council funding was available for maintenance. She advised that further discussion would be held with the community on future plans for the hall, including possible demolition and redevelopment of the site, as a reserve and access point to the Tomahawk Lagoon.
Action: Ms Sleeman to investigate transfer of title for the land adjacent to the hall (as part of the Scott Reserve land) from the Department of Conservation to the Dunedin City Council.
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Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board:
a) Notes the Governance Support Officer's Report. b) Amends the Action Lists as appropriate. |
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Board Members provided updates on: · Keep Dunedin Beautiful - Graham advised the next meeting was 8 May 2019 and that he would not be available to attend. Action: Graham to email Richard Saunders (Group Manager, Transport) and Ellie van Dommelen (Property Services) to advise that the replacement of the bus shelter at end of Beaconsfield Road needed to be on a ‘like for like’ basis. Graham to advise that Keep Dunedin Beautiful funding was available from for the painting of a mural on the replacement bus shelter
· Rural Roads – Lox provided an update on the road conditions (corrugations and slumping), particularly for Allans Beach, Weir and Cape Saunders roads.
Action: Lox to contact Richard Saunders (Group Manager, Transport) if grading work had not been undertaken on these roads by mid-May.
c) Te Rauone – Edna advised a meeting to be held the week of 6 May. She confirmed that a planning and environment design was underway, and community funding application was still in progress. Port Otago Ltd noise – The Chair summarised his communications with the Port Otago Ltd CEO, Kevin Winders on progress addressing the noise issues. He advised he would publish the contents of his email to Mr Winders onto the Community Board’s Facebook page.
d) Emergency Response Plan - Lox Kellas advised a meeting was scheduled for the Otago Civil Defence Emergency Management (Otago CDEM) to meet with the Broad Bay, Portobello and Macandrew Bay communities to develop a community response plan. He suggested the Otago CDEM could provide a presentation to the Community Board on the expectations of the community in an emergency event.
Action: Lox Kellas to provide the meeting details out to members. Action: Lauren (GSO) to obtain copies of the CDEM response plans.
e) Te Umu Kuri (Wellers Rock) – Edna Stevenson advised the group was making progress with resolving parking issues and discussion was held re boat launch.
f) Members' Area Updates Edna: Ongoing drainage issues.
Action: Request staff advice on what issues each department deal with to ensure enquiries are made to the correct department.
It was agreed for the following seepage issues to be added to the Transport Team’s Action list: · Bayne Terrace (No. 22) · Cnr Seaton and Beaconsfield Road – ongoing problem · St Ronans Road (outside 403 Portobello Road) seepage down onto Portobello Road. · Wharfdale Street · Moss Street (No. 2)
· Rock wall repairs, from quarry entrance on Papanui inlet around to intersection of Cape Saunders Road as the cones have been in place for a long period of time and rock wall needs repair.
Hoani: Work at the wall underway and that he requested that the minutes from Wellers Rock (Te Umu kuri) meetings be provided to the Community Board.
Hoani Langsbury left the meeting at 11:33 am. |
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There were no items for consideration.
Members were requested to provide any additional amendments to the 2019-2020 Community Plan to Lauren McDonald (GSO), by the end of May, to allow for the updated Community Plan to be ratified at the June board meeting.
Date of the next meeting - Thursday 20 June 2019, commencing at 10:00am. Venue: Portobello Bowling Club, Sherwood Street, Portobello.
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The meeting concluded at 12:01 pm.
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CHAIRPERSON