Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Fairfield Community Hall, Fairplay Street, Dunedin on Thursday 09 May 2019, commencing at 3.30 pm





Scott Weatherall


Deputy Chairperson

Leanne Stenhouse




Peter Gouverneur

Christina McBratney


Keith McFadyen

Paul Weir




David Bainbridge (Group Manager Property Services)


Governance Support Officer       Lynne Adamson




1       Public Forum

1.1    Public Forum - Funding Application


Jonathan Usher and Rebecca Guest spoke to the funding application from the Chain Hills Community Trapping Project Group.

Mr Usher and Ms Guest provided background information on the group and their goal to make Chain Hills pest and predator free to enable a more eco friendly area and allow the reintroduction of threatened species like the South Island Robin.



2       Apologies


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Accept the apology from Cr Conrad Stedman.

Motion carried (SHCB/2019/021)


3       Confirmation of agenda



Moved (Scott Weatherall/Paul Weir):

That the Board:


Confirms the agenda with the following alteration:


That Item 7 – Youth Ambassador Award Funding Applications be taken before Item 6 - Greater Green Island Update to allow the students to leave the meeting following consideration of that item.


Motion carried (SHCB/2019/022)


4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Peter Gouverneur):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/023)


5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 21 March 2019


Moved (Chairperson Scott Weatherall/Member Peter Gouverneur):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 21 March 2019 as a correct record.


 Motion carried (SHCB/2019/024)


7       Youth Ambassador Award Funding Applications


The following applicants for the Youth Ambassador Award presented their applications to the Board for consideration later in the meeting:

-     Molly Newell – Molly advised that she had begun playing table tennis at the age of 10 following encouragement from her family.  She had gained a love for the sport and trained five times a week.  Molly had been selected as part of a New Zealand Table Tennis Development team to travel to Australia for the Australasian Junior Championships and explained that the funding would help assist with cost of the trip.

-     Jordan Summers – Jordan advised that she had been swimming since the age of two and a half and swimming competitively from the age of 9.  She commented that she was passionate about her swimming and trained twice a day, five days a week.  Jordan was a member of the Taieri Swim Club and had represented Taieri for 7 years.  Jordan has taught swimming for the past two seasons as a volunteer coach which she will continue.  She has attended national meets and had qualified for 7 events in the NZ Opens in Auckland.  Jordan commented that the assistance received would support her travel and associated costs to attend the NZ Opens. 


The Chair thanked Molly and Jordan for their presentations and congratulated them both on their achievements.  He advised that they would be phoned with the results later in the evening.



6       Greater Green Island


The Greater Green Island Community Worker (Amanda Reid) attended the meeting and provided an update on activities and projects of the Greater Green Island Network.


8       Funding Applications


A report from Civic advised that there had been two funding applications received for consideration by the Board.

The Island Park Golf Club Inc requested $620.00 for the relocation of a defibrillator outside the clubrooms.

The Chain Hills Community Trapping Project requested $2,000.00 towards the reduction of pest animals that would threaten the South Island Robin along Chain Hills.


Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:


a)     Approves the funding application for $620.00 from the Island Park Golf Club for the relocation of the defibrillator.

Motion carried (SHCB/2019/025)


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)      Approves the funding application for $2,000 from the Chain Hills Community Trapping Project towards the reduction of pest animals along Chain Hills.

Motion carried (SHCB/2019/026)


9       Saddle Hill Community Board Action List


A report from Civic appended updated Action Lists.



The Board requested the following updates/requests be included in the Action List:


Delta Drive Park – Residents had requested a concrete pad and basketball hoop be installed at the park as there was nowhere to bounce a ball.  The Board were in agreement that this could be a project they may provide funding for and requested costs from staff.


Saddle Hill Road – Residents had complained about the increase in trucks using Saddle Hill Road and the Board requested that the installation of safety signs advising of pedestrians be considered.


Scroggs Hill Road/Brighton Road Intersection – members of Aged Concern had commented on issues with visibility with vegetation when turning into Scroggs Hill Road.  The Board would like the road safety team provide an assessment of the corner and include future requirements e.g. regular cutting of vegetation in the assessment.


SH1 – Law Road Intersection – there are safety issues with motorists turning right into Law Road.  The Board would like the road safety team to do an assessment on the intersection.



Moved (Keith McFadyen/ Leanne Stenhouse):

That the Board:


a)     Amends the Action Lists as appropriate.

 Motion carried (SHCB/2019/027)


10     Governance Support Officer's Report


This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Discretionary Fund



Moved (Paul Weir/Christina McBratney):

That the Board:


a)     Notes the Governance Support Officer’s Report.

Motion carried (SHCB/2019/028)


11     Board Updates and Projects


Board members will provide updates on activities including:

-   Keep Dunedin Beautiful – there had been no meeting held due to lack of a quorum.

-   OAR Radio – The next slot for the Board was scheduled for Tuesday 28 May 2019 at 9.10 am.  The Chair sought interest in presenting at this slot.

-   Community Meetings

-   Toy Box Project – Brighton Beach – The toy box would be stored for the winter months.  Members to source an appropriate location.

-   Community Pantries

-   Civil Defence/Community Response Planning – there was an update on the table top exercise undertaken recently and the need for clarity with roles.  The local Fire Brigade have requested another exercise with a different scenario.

-   Submissions

-   Long Term Plan – Community Engagement Plan

-   Community Volunteer Event

-   Coastal Dune Regeneration Programme – it was noted that a project plan would be developed to cover the area from Braids Hill Reserve North to the Ocean View Freedom Camping Reserve, however final stages were approximately 12 months away at which time a working bee for planting would be undertaken.



-     Youth Ambassador Award – the Board gave consideration to the applications for the Youth Ambassador Award.  It was agreed that both candidates were of a high calibre and should be supported.



Moved (Christina McBratney/Paul Weir):

That the Board:


a)         Awards the Youth Ambassador Scholarship to Molly Newell.

b)        Approves the Youth Ambassador Scholarship payment of $1,000.00 to Molly Newell.

c)         Recognises the work and approves the payment of $600.00 to Jordan Summers.

Motion carried (SHCB/2019/029)



There was a discussion on suitable board projects to utilise the remainder of the discretionary fund.  Suggestions included:


-     Payment for a half court and basketball hoop for the Delta Drive playground.

-     Patch repairs on the court at the Fairplay Street reserve.

Following discussion it was agreed that the funds be used to repair the surface on the court at the Fairplay Street playground reserve.  Fulton Hogan would be approached to discuss the project and advised of the funding available.



Moved (Scott Weatherall/ Peter Gouverneur):

That the Board:

a)    Approves the payment of $2,600 to Fulton Hogan for the repairs to the Fairplay Street reserve court.


Motion carried (SHCB/2019/030)


12     Chairperson's Report


The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest which included:

-     Dogs on Beach

-     Brighton Road – road sealing

-     Westwood sewer project – the installation of a pedestrian safe section on the side of the road that would allow cars to park aswell as a safe walkway.

-     Appreciation Evening – the Chair thanked members for the recent appreciation evening for community volunteers.

-     The Star – The Chair advised that he had contacted the Star to request that home deliveries of the Star be provided to the Ocean View community.  The Star declined the request but advised copies would be provided to the Turning Tides Fish and Chip shop for local residents.

-     The Chair thanked everyone for their continual work in support of the Board.



Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse):

That the Board:

a)         Note the Chairs update.

Motion carried (SHCB/2019/031)


13     Council Activities


The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting.


14     Items for Consideration by the Chair


Any items for consideration by the Chair.



Mr McFadyen noted his apology for the next meeting.




The meeting closed at 5.16 pm.