Community and Culture Committee



Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 June 2019, commencing at 1.00 pm





Cr Aaron Hawkins


Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso


Cr David Benson-Pope

Cr Christine Garey


Cr Doug Hall

Cr Mike Lord


Cr Damian Newell

Cr Jim O'Malley


Cr Conrad Stedman

Cr Lee Vandervis


Cr Andrew Whiley

Cr Kate Wilson




Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services, Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning) and Joy Gunn (Manager Community Development and Events)


Governance Support Officer                  Rebecca Murray




1          Public Forum

There was no Public Forum.




2          Apologies

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:


Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes.


Motion carried (COM/2019/079)


3          Confirmation of agenda



Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:


Confirms the agenda with the following alteration:

-          In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.


Motion carried (COM/2019/080)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:


a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/081)


Part A Reports

5          Otago Museum Report to Contributing Local Authorities - April 2019


Cr Hawkins congratulated Dr Ian Griffin on the recent awards received for the Otago Museum.

A report from the Otago Museum provided an update on the key activities to April 2019.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee.  He recorded his thanks for the increase in funding for the Otago Museum.

Dr Griffin also spoke of hosting an exhibition about James Cameron which will start in July and will run for six months, the outreach programmes that the Otago Museum run and the discovery of the Moa footprints in the Kyeburn area, he responded to members questions around the extracting and preservation process.



Moved (Cr Rachel Elder/Cr Jim O'Malley):

That the Committee:


a)         Notes the Otago Museum Report to Contributing Local Authorities to April 2019.

Motion carried (COM/2019/082)


6          Community and Culture Non-Financial Activity Report for the PERIOD Ended 31 May 2019


A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the period ended 31 May 2019.

It was noted that satisfaction statistics and visitation numbers in the report were for April 2019 only. Residents’ Opinion Survey data and visitation numbers for May and June would be reported in the report for next quarter. 

Some highlights for the quarter from the various community and cultural initiatives detailed in the report included increased focus on migrant and refugee support, including the Muslim community, following the event of 15 March, the launch of Ōtepoti Youth Vision on 16 May, Toitū Otago Settlers Museum received its 250,000th visitor for the year, completion of first phase of the Performing Arts Study, the Dunedin Readers and Writers Festival held 9-12 May and an award of $330k of community, events and creative grants.

The Group Manager Community and Planning (Nicola Pinfold),  Manager Community Development and Events (Joy Gunn) and Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions from the Committee.



Moved (Cr Damian Newell/Cr Christine Garey):

That the Committee:


a)         Notes the Community and Culture Non-Financial Activity Report for the period ended 31 May 2019.

Motion carried (COM/2019/083)


7          Items for consideration by the Chair



There were no items for consideration.





The meeting concluded at 1.32 pm.