Minutes of an extraordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 June 2019, commencing at 4.40 pm.




Acting Chairperson

Cr David Benson-Pope




Cr Rachel Elder

Cr Christine Garey


Cr Doug Hall

Cr Aaron Hawkins


Cr Marie Laufiso

Cr Mike Lord


Cr Damian Newell

Cr Jim O'Malley


Cr Conrad Stedman

Cr Lee Vandervis


Cr Andrew Whiley

Cr Kate Wilson




Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Sharon Bodeker (Team Leader Civic) Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Kathryn Ward (Principal Urban Designer) and Karilyn Canton (Senior in – House Legal Counsel)


Governance Support Officer                  Jennifer Lapham





1          Apologies

Moved (Cr David Benson-Pope/Cr Andrew Whiley):

That the Council:


Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes for absence.


Motion carried (CNL/2019/165)


2          Confirmation of agenda



Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:


Confirms the agenda with the following alterations:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2019/166)



3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:

a)         Notes the Elected Members' Interest Register attached as Attachment A; and

b)        Confirms the proposed management plan for  Interests.

c)         Notes the Executive Leadership Team’s Interest Register.

Motion carried (CNL/2019/167)



Resolution to exclude the public

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Council:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Waterfront Revitalisation: Progress update


The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The Provincial Growth Fund application process is a competitive process and the information contained in this report is commercially sensitive..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (CNL/2019/168)



The meeting moved into confidential at 4.43 pm.


The meeting concluded at 6.08 pm