Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 20 June 2019, commencing at 10.05 am





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Christine Neill

Edna Stevenson


Cr Andrew Whiley





Senior Officer

Chris Henderson, Group Manager Waste and Environmental Solutions; Richard Saunders, Group Manager Transport.


Governance Support Officer                  Lauren McDonald



1          Opening

Edna Stevenson opened the meeting with a reflection on volunteers in the community and advised it was National Volunteers Week. She spoke in particular of the work done by the volunteer fire service members.  She reflected that it was “the level of volunteer work done in the community which made the community what it is”.

2          Public Forum

2.1       Public Forum


Otago Regional Council (ORBus)

ORBus Brand leader - Public Transport, Frederique Gulcher, and Team Leader Transport, Julian Phillips attended to speak on public transport services to the Otago Peninsula.

Lox Kellas declared a potential conflict of interest as his daughter was a member of the ORC Transport team.  Mr Phillips acknowledged that there was perceived conflict for ORC also and therefore Ms Kellas was not in attendance.

Discussion was held on matters of concern to the community for the peninsula bus service including: flexibility of the scheduled services, extension of the regular service from Harington Point to Taiaroa Head, improved bus service connections with tourist operators, real-time alert system, need for increased availability of bike storage on the peninsula buses, bi-cultural signage on bus stops and school children ID card requirements.

Mr Phillips responded to questions from board members and advised the Board to place a submission to the upcoming Regional Public Transport Plan Review, about an extended service from Harington Point to Taiaroa Head.

Action:  The Chair to write on behalf of the Board to the ORC Transport team with the concerns raised, for a response.  

Action: Regional Public Transport Plan (RPTP) review to be added to the Board’s action list


2.2       Fulton Hogan - Peninsula Connection Project update


Brett Paterson, Project Manager and Lydia Perkins, Site/Environmental Engineer provide an update on the Peninsula Connection Project works and noted two concerns by the board for investigation (emergency boat ramp access at Portobello, and bollards).


3          Apologies

No apologies were advised.


4          Confirmation of agenda



Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:


Confirms the agenda without addition or alteration

Motion carried (OPCB/2019/028)



5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Hoani Langsbury declared an interest as a Trustee of Predator Free Dunedin.



Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:


a)     Amends the Elected Members' Interest Register attached and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2019/029)


6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 2 May 2019


Moved (Member Christine Neill/Member Graham McArthur):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 2 May 2019 as a correct record.

Motion carried (OPCB/2019/030)


Part A Reports

7          Scholarship Grant feedback


A presentation by Hannah Cross on her attendance at the 2019 International Ice Hockey Federation Women’s World Championships tournament with funding contribution through the Otago Peninsula Community Board scholarship grant.


Hannah thanked the Board for its scholarship contribution to allow her to attend the 2019 International Ice Hockey Federation Women’s World Championships tournament.  She shared details from her experiences at the pre-tournament training camp in Austria, the teams New Zealand competed against in the Pool 2B division (Turkey, Iceland, Romania, Croatia and Chinese Taipei), with the New Zealand team gaining a 2nd place (silver) placing for the division.


8          Otago Civil Defence Emergency Management - Presentation


Mr Paul Allen, Emergency Management Officer provided an update on progress with community response plans, communications materials available and expectations of communities in an emergency event (such as flood, earthquake, tsunami, landslide and fire)


Mr Allen circulated examples of the Community Guide to Emergencies for the Southern Coastal Dunedin and the Otago Peninsula guide, which would be distributed to every household.  He advised that the map for the peninsula guide was still to be finalised, which would indicate the tsunami evaluation zones, evocation points, road and evacuations routes.  Mr Allen asked for community assistance in outlining the main roads for use in an emergency for the maps (e.g. Highcliff and Portobello roads). 

Action: Lox and Paul to arrange community meetings to assist in completing the detail required for the Community Guide to Emergencies. 


The Chair requested that board members attend these community meetings where possible.


9          Governance Support Officer's Report



1          The report informed the Board of activities relevant to the Board area including:

a)    Project Fund balance as at 20 June 2019 of $1,553.60

b)   Playground update

b)   Correspondence

c)    Action Lists

d)   Working Parties Update




Action Lists

Group Manager, Richard Saunders spoke to the Transport/3 Waters action list items and provided a general overview of the work currently underway for the Peninsula Connection Project, including: pathway options, review of speed restrictions, NZTA funding impacts on minor improvement projects.


Working Parties Updates:

Keep Dunedin Beautiful (KDB)– Graeme McArthur advised that Board members were invited to attend the KDB Awards on 27 June 2019, 4pm at the Art Gallery.  He advised the Trees for Families day was well attended on Mother’s Day (12 May).  Mural work on the Beaconsfield bus shelter was on track.  KDB to put out five possible mural designs for community feedback.


Rural Roads – Lox Kellas provided an update on rural roads as:

·      Highcliff Rd - Repair of pot holes completed.

·      Sandymount Road - Increasing corrugation from end of seal at lime kiln to Ridge Rd

·      Hoopers Inlet - Increasing corrugation from intersection Sandymount Rd to edge of inlet

·      Allans Beach Rd - Starting to cut out again

·      Weir Rd -Attention needed

·      Papanui Inlet Rd - Repairs to sea wall blow out targeted for repairs. Siting needed.

·      Cape Saunders Rd - Urgent repairs at 3-month-old construction site – near recent slip


Action: Lox Kellas to speak with the contractor, Terry Taylor about the road contract work.


Otago Harbour

Lox advised he had met with the ORC Harbourmaster (Mr Steve Rushbrook).  The Harbour master outlined the pile refurbishment work being completed in the main channel and that new beacons and signage were being investigated.  Mr Rushbrook requested the Board’s support for the reporting of incidents on the harbour, which in turn would support identifying and mitigating safety issues, via a national database.


Actions (Lox Kellas):

·    to co-ordinate a tour of peninsula with Harbourmaster to outline work in progress.

·    to extend an invitation to the Harbourmaster to attend an upcoming Board meeting.


Christine Neill advised that the recycling depot was working well but that she had concerns about the safety of the Portobello Deli to Coronation Hall pathway due to high tide dislodging stones into the harbour.


Action: Christine to email Richard Saunders and “cc” Paul Pope and Lauren McDonald (GSO), for inclusion in the action list.


Edna Stevenson advised regarding the Conway Street issue, that Port Otago Ltd were awaiting a letter of support from the Dept of Conservation.  Wellers Rock – that planning has been confirmed.


Hoani Langsbury – no update provided.




Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

Request that Council review policy and consider the residential area of Harington Point and Otakou as prohibited areas for freedom camping.

Motion carried (OPCB/2019/031)

Group Manager Waste and Environmental Solutions, Chris Henderson advised that it would need to be considered as part of a review of the Freedom Camping Bylaw.





Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


a)     Notes the Governance Support Officer’s Report

b)     Amends the Action Lists as appropriate

Motion carried (OPCB/2019/032)


10        Funding Applications


Discussion was held on the four funding applications for consideration for final meeting of the 2018-2019 Financial Year.  The project fund balance was confirmed as $1,553.60.

1   Caselberg Trust – Artist’s Studio and related landscaping.  A reconsideration of the funding application of $3,000.00 which was “left to lie on the table” from the 2 May 2019 meeting.

The item was “uplifted from the table” and members agreed to provide a grant of $1,000.00 to the Caselberg Trust, as a full and final grant payment, in the 2019/2020 financial year, commencing 1 July 2019.  Payment to be made after 1 July 2019.

2   Otago Peninsula Museum and Historical Society (OPMHS).  A request of $500.00 towards the restoration, maintenance and display of the Krupp Field Gun, which had been originally presented to the Portobello Community in 1919.  The funding request was reduced to $500.00 (from original request of $1,000) as a $500.00 Bendigo Trust grant had been received since the application submitted to the Board.

The Chair declared an interest as he is a member of the OPMHS committee.

It was agreed to provide a grant of $500.00.

3   New Zealand Sea Lion Trust – A funding request in support of recording an oral history of the first-person account of the discovery of “Mum” the sea lion by George McIntosh in 1993.  Funding request of $750.00.  Discussion was held on who the beneficiaries were of the proposed project.  It was agreed to provide a grant of $750.00.


4   Scholarship Application from Phoebe Whittam to attend the 10 Day Development Voyage on board the Spirit of New Zealand, 27 December 2019 to 6 January 2020. Funding request of $300.00

The Chairman requested the Board consider the scholarship application. He acknowledged that the Board generally only granted two scholarships per financial year but that this application had just been received and that the Board had available funding in the 2018/19 financial year to grant.  It was agreed to support the scholarship grant request of $300.00.

The Chairman noted that any remaining funds (estimated at $53.60) be provided as a grant to the Portobello Voluntary Fire Brigade.



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


Grants the Caselberg Trust the amount of $1,000.00 in the financial year commencing 1 July 2019. 


Notes the funding as a final grant contribution from the Board for the Artist’s Studio project

 Motion carried (OPCB/2019/033)



Moved (Deputy Chairperson Hoani Langsbury/Member Graham McArthur):

That the Board:

Grants Otago Peninsula Museum and Historical Society the amount of $500.00 for the restoration, maintenance and display of the Krupp Field Gun

Motion carried (OPCB/2019/034)



Moved (Deputy Chairperson Hoani Langsbury/Member Christine Neill):

That the Board:

Grants the New Zealand Sea Lion Trust for the Seal Lion Oral History Project the amount of $750.00

Motion carried (OPCB/2019/035)



Moved (Cr Andrew Whiley/Member Edna Stevenson):

That the Board:

Grants a Scholarship of $300.00 for Phoebe Whittam in support of the Spirt of New Zealand Voyage, December 2019

Motion carried (OPCB/2019/036)




Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

Grants the funding balance of $53.60 to the Portobello Volunteer Fire Brigade

Motion carried (OPCB/2019/037)


11        Councillor's Update


Councillor Andrew Whiley provided an update on matters of interest to the Board, including Council approval of a 5.3% rates increase.  An increase in funding for the peninsula road safety improvements and the George Street upgrade as part of the Central City Plan.


Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2019/038)


12        Chairperson's Report


The Chairperson provided a verbal update on the following matters:

·    Ocean Grove Recreation Hall (Tomahawk School) site.  He advised that the community preferred that Council consult with the whole community and not just with an appointed community committee

·    Sea Lion Forum – the matter was discussed under item 10 – funding applications

·    Sister City Relationship opportunity.  The Chair advised of a request he had received from a member of the Portobello community to establish a sister city/friendship relationship with a town in Tanzania.  After discussion it was agreed for the Board to ask Council about how to progress a friendship relationship with Tanzania.

·    Feedback on Peninsula Connection (Broad Bay to Portobello) road opening celebration

·    2019 Local Body Elections – The Chairman confirmed his intention to stand for the community board, and to continue as Chairperson if the new Board wished it.  He advised the nominations opened on 19 July 2019.

The Chairman advised he would arrange for community advertising of the tree logs (based at the domain) as available for fundraising.


Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


a)     Notes the update from the Chairperson.

Motion carried (OPCB/2019/039)


13        Items for Consideration by the Chair


Peninsula Bus Service.


Action: The Chairman to write to the Otago Regional Council seeking an extension of the peninsula bus service to Taiaroa Head



The date of next meeting was confirmed as Thursday, 8 August 2019, 10:00am.

The meeting concluded at 12:25pm.