Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers,  The Octagon, Dunedin on Thursday 27 June 2019, commencing at 3.30 pm





Scott Weatherall


Deputy Chairperson

Leanne Stenhouse



Peter Gouverneur

Christina McBratney


Cr Conrad Stedman

Paul Weir



Richard Saunders (Group Manager Transport), Sandy Graham (General Manager City Services), Scott MacLean (Parks and Cemetery Manager) and Kelly Thompson (Personal Assistant)


Governance Support Officer                  Lynne Adamson



1          Public Forum

There was no Public Forum.   


2          Apologies

Moved (Scott Weatherall/Christina McBratney):

That the Board:


Accepts the apologies from Keith McFadyen for absence and Cr Conrad Stedman for lateness.


 Motion carried (SHCB/2019/032)


3          Confirmation of agenda



Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2019/033)



Cr Conrad Stedman entered the meeting at 3.32 pm.

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Scott Weatherall/ Paul Weir):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/034)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 9 May 2019


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 9 May 2019 as a correct record.

Motion carried (SHCB/2019/035)


Part A Reports

6          Saddle Hill Community Board Action List


A report from Civic appended the Transportation and Parks and Recreation Action lists which provided an update on matters raised by the Board.


The Group Manager Transport (Richard Saunders) provided an update on the transport action list.


The Board requested that the development of a safe walkway from Westwood to Ocean View be included on the list noting the safety issue with people regularly running on that section of the road.  Mr Saunders advised that it could be included however consideration needed to be given as to where it sat with the Queen Street and Brighton Road footpath projects.  Mr Saunders went on to advise that should there be any resealing work due to be undertaken, there was a possibility that it could include a formed shoulder however it was all subject to work, if any, due to be undertaken.


Mr Saunders also commented on the following:


Scroggs Hill Road – a survey of the speed of vehicles travelling on Scroggs Hill Road had been undertaken at the end of 2018.  As a result of the findings, there was a recommendation for a trial of speed humps to slow traffic down with a more formal long term proposal to be considered.


Scroggs Hill Road – Seaview Terrace Intersection safety issues – speed contributed to issues at the intersection however portable cameras would be set up to record the intersection to see how it was being used and if there were other appropriate methods such as guard rails to address the issues


Blackhead Road – a guardrail at the bottom of Blackhead Road had been hit and was due to be fixed.


In response to a query about installation of street lighting at the intersection of Catalina Lane, Mr Saunders advised that the LED lighting tender had been awarded and a programme was being designed for installation of the lights.  There was uncertainty about the staging of the programme however Catalina Lane would be included.


The Parks and Cemetery Manager (Scott MacLean) was in attendance to provide an update on items on the parks and recreation action list.



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/036)


7          Smooth Hill


The General Manager City Services (Sandy Graham) provided an update on the Smooth Hill proposal.


8          Board Updates


Board members provided updates on activities including:

Keep Dunedin Beautiful – Mr Gouverneur advised that the Keep Dunedin Beautiful awards were underway.  He advised that there were events occurring to support plastic free July. 


Mr Gouverneur suggested the Board give consideration to providing $500.00 support from the discretionary fund for two more murals being produced installed at Playfair Street.


OAR Radio – The Chair advised that the Board was scheduled to participate in OAR radio show next Tuesday and sought a volunteer.  He also requested that the Board consider whether or not the subscription be renewed.  It was agreed that the decision would be placed on hold until the new triennium.


Toy Box,  – Brighton Beach – The Toy Box needs to be moved for the colder months.

Community Pantries – Ms Stenhouse advised that they were going well albeit it a bit quiet through the winter months.  There had been issues with people dropping off household items at the Ocean View community pantry site, however this was a genuine mistake and additional signage would be installed to stop this in the future.


Civil Defence/Community Response Planning – The Chair, Mr Weir and Ms McBratney provided an update on the civil defence/community response planning information session recently held at the bunker. 


Youth Ambassador Award – Ms McBratney would contact schools to arrange time to take the recipient of the Youth Ambassador Award, Molly Newell to speak to the children.


Coastal Dune Regeneration Programme – the Chair commented that the Marram Grass in the area had been cut which caused some issues with the considerable surf occurring.  There was hope for the regeneration moving forward.


Kaikorai Estuary Car Park Project – the Chair would meet with the Group Manager Parks and Recreation to discuss this project.



Moved (Scott Weatherall/Peter Gouverneur):

That the Board:


a)     Notes the Board Updates.

Motion carried (SHCB/2019/037)


9          Governance Support Officer's Report


A report from Civic informed the Board of relevant activities including:

a)         Project Fund

b)        Playground Strategic Planning Update

c)         Community Board Executive Committee – Zone meeting



Moved (Paul Weir/Cr Conrad Stedman):

That the Board:


a)     Notes the Governance Support Officer’s Report. 

Motion carried (SHCB/2019/038)


10        Chairpersons Report


The Chairperson (Scott Weatherall) provided an update on items of interest including:


Community Worker – Mr Weatherall spoke of the work undertaken and scheduled and sought suggestions for any additional suitable work e.g. any areas of concern or elderly needing assistance. 


Freedom Camping Review – the freedom camping review meeting was scheduled and would be reported back on.


Fairplay Street – the tennis courts had been tidied up and the public toilet was now installed.


Citicare – Mr Weatherall had sent the Chief Executive Officer and appropriate Group Managers an acknowledgement email for the exceptional job undertaken by Citicare.


Friendship Drive Drainage – the Chair raised the longstanding issues and frustration of a local resident who lived near the swales.  He advised that this was a site that always flooded whenever there was heavy rain and whilst not a top concern for the city, locally it always caused issues.  He requested this be looked into.


Bike School – Mr Weatherall presented a proposal from Bike School to scope a project to map out the tennis courts at Fairplay Street and sought consideration of discretionary fund money to fund the project.  Mr Saunders advised that if the Board funded the scoping of the project, Transport would fund the physical work. 


It was acknowledged that the discretionary fund was full expended for the current financial year but it was agreed that this was a community project the Board would like to support.  The Board acknowledged that the next meeting was not due to be held until mid August and they would like the project started before then so it was ready for spring for children to use.  Therefore it was agreed that approval be given to the project and noted that it would be funded in the new financial year.



Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)       Accepts the quotation from Bike School to undertake the scoping project for the Fairplay Street Reserve.

b)      Approves the payment of $1,000.00 for the project to be paid after 1 July 2019.

 Motion carried (SHCB/2019/039)


11        Councillor Update


Councillor Conrad Stedman provided an update on Council items of interest including:


Climate Emergency – Cr Stedman spoke of the presentations made to the Council on declaring a climate emergency.  He commented that Council had approved declaring a climate emergency in Dunedin.  Cr Stedman advised that he was in full support of bringing forward the target date for net zero carbon to 2030 however he believed that people may become fearful by the words climate emergency therefore he was in full support but had not voted for the resolution as he would have preferred the work emergency removed.




Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a)       Notes Cr Conrad Stedman’s update.

Motion carried (SHCB/2019/040)


12        Items for Consideration


It was agreed that the next meeting scheduled to be held on 15 August 2019 would be held in the Island Park Golf Clubrooms pending availability.







The meeting concluded at 4.38 pm