Waikouaiti Coast Community Board



Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain on Wednesday 19 June 2019, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Mandy Mayhem-Bullock

Cr Jim O'Malley


Rose Stringer-Wright




There were no Dunedin City Council staff in attendance



1          Public Forum

1.1       Blueskin Recreational Access Group


Nathan Parker and Mick Fitzgerald produced a large scale, hand drawn, map which was useful as they explained progress to date with establishing walking tracks on Unformed Legal Roads (ULRs) around Warrington. 

They asked the Board to resolve an impasse relating to connecting the walking track on the unformed Meadow Road to Station Road where property owners were reluctant to have this happening.

The Chairman undertook to contact the relevant Dunedin City Council staff.



1.2       Blueskin Bay Watch Update


Sue Hensley and Anna Marsich from Blueskin Bay Watch provided an update on the recently completed study into the ecology of Blueskin Bay. They explained that the conclusions will be made available on Facebook, and at Blueskin Bay Library. They were keen to discuss the topic with the community and it was suggested that they use Blueskin News to advertise this.

They also presented a summary of topics that were discussed at a February public meeting.  





1.3       Traffic Concerns in Warrington


Ralph Lawrence introduced himself as a comparative newcomer to Warrington. He was keen to see the quality of life preserved in the village, and he was particularly concerned with the amount of traffic around the village now, with heavy equipment involved in new residential development, and in the near future with more traffic as a consequence of more than 30 new dwellings being built, or consented.

He would like to see a 30km /hr speed limit introduced in some areas.

The Chairman gave an update on progress made in the past two years, much of it relating to Freedom Camping traffic routes, and it was suggested that Mr. Lawrence should seek broad community approval for reduced speed limits, perhaps by way of a petition.


2          Apologies

Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):

That the Board:


Accepts the apologies from Mark Brown and Richard Russell.


Motion carried (WC/2019/035)


3          Confirmation of agenda



Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (WC/2019/036)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Rose Stringer-Wright/Geraldine Tait):

That the Board:


a)     Notes the Elected Members' Interest Register, and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/037)


5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 1 May 2019


Moved (Cr Jim O'Malley/Geraldine Tait):

That the Board:


Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 1 May 2019 as a correct record.

Motion carried (WC/2019/038)


Part A Reports

6          Waikouaiti Coast Community Board Action List Report


The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

·                  Waikouaiti Wastewater Treatment Plant - maintenance of the spray area. The Board has not yet received definitive information regarding the maintenance of this area. (i.e. When will it happen?)

·                  Sourcing water for firefighting at Michies Crossing and Warrington - The Board requests definitive information about the timeline for implementing this. (i.e. Approximately when will it happen?)

·                  Coastal Erosion/Karitane Spit - The Board discussed the emailed report provided by Coastal Specialist and agreed that Option 3 would be their preferred option. Latest information is that work will commence soon.

·                  Waikouaiti planting project along Matanaka Drive in Waikouaiti - Mark Brown provided a written update regarding the project. Approx. 5,000 trees planted last year; 7,000 planned for this coming year. There have been no replies to our previous questions; a) Has funding been provided for the Maintenance of the Matariki trees which have been planted, and for the 1500 extra trees still to be planted?  b) Can the Government’s ‘Billion Tree Fund’ provide some funding for this project?

·                  Waitati Public Toilet - The Chairman advised that recent slow progress with consent issues had slowed the project and completion is now likely to be sometime in July.

·                  Overhanging vegetation on roads and footpaths - Disappointment was expressed that no definitive information had been provided regarding the programme for having this work carried out.

·                  Bus Services - The Chairman advised that he was meeting with ORC  for discussion on the topic

·                  Shortcut Road - It was noted that work had not yet started on sealing the road, and that corrugations on the upper part of the road were becoming problematic again. Advice from Transport Department suggested that sealing work was on hold until after winter. The Board requested that the corrugations were attended to as soon as practicable.

·                  Condition of Coast Road between Warrington and Karitane - It was noted that the major slump south of Puketeraki Lookout had been repaired and sealed. Some concern was expressed regarding lack of edge of road marking on the Eastern side of the road.  The slump between Evansdale and Coast Road/Park Road intersection was not yet complete.  Request that attention should be paid to the condition of Jones Road and Wright Road above Evansdale, in view of increased residential development there.

·                  Waikouaiti Transfer Centre - Concern was expressed about the delays with this project. Cr. O’Malley advised that landfill capping would happen during this upcoming financial year. He also advised that the OneCoast team of volunteers would receive a grant for the purchase of a shipping container

·                  Truby King Recreation Reserve - A Parks & Recreation staff member had advised that he was currently working on the revised Management Plan.

·                  Reserves & Beaches Bylaw - The Chairman advised that the working party was continuing to meet monthly to establish the best common signage methods for reserves and beaches.

·                  Freedom Camping - The Chairman advised that a previous request had been repeated to have better toilet signage added at the northern end of the Warrington Reserve, together with solar lighting beside the path to the toilet block

·                  Blueskin Recreational Access Group (BRAG) - The Chairman would pursue the BRAG request concerning Meadow Road access for walkers with appropriate Council departments.

·                  Bus shelters & Bus Stops in Waikouaiti and Karitane - The Chairman was meeting with Otago Regional Council to discuss this further.

·                  In view of increasing residential development in Warrington, the Board seeks comment : a) From 3 Waters regarding resilience of the Warrington sewerage scheme and reticulated fresh water system. b) From Transport Safety Team regarding reduction of the speed limit in Warrington.

·                  Request that Doctors Point Beach be included in the project for improving signage on beaches & reserves

·                  The Chairman had contacted NZTA regarding tree maintenance and wilding pines along SH1.

·                  The Chairman would discuss with Otago Regional Council and NZTA regarding the provision of bus shelters and bus stops on SH1 by Hawksbury Village.

·                  BMX Track in Waikouaiti - Discussions were ongoing with Parks & Recreation. Clarification was sought regarding the actual need for soil analysis. 

·                  Waikouaiti Domain/Beach Reserve - Training of horses and sulkies. A letter was sent from horse trainers to Parks & Recreation regarding use of the beach for training.

·                  Waitati School Road Safety - Most vegetation had been carried out and currently waiting for advice regarding placement of illuminated speed signs.


Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:


a)     Amends the Action List as appropriate

Motion carried (WC/2019/039)



7          Governance Support Officer's Report


In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Playground Strategic Planning Update

c)         Blueskin Bay Watch final update report


Moved (Geraldine Tait/Rose Stringer-Wright):

That the Board:


a)     Notes the Governance Support Officer’s Report

Motion carried (WC/2019/040)


8          Funding Application


At the Board meeting held 1 May 2019 the Board lay the funding application from POWA (Progress of Waikouaiti Area) on the table pending further information.

Following the meeting, the Chairperson obtained further information through discussions with POWA (Progress of Waikouaiti Area) which was presented at the meeting.


Moved (Mandy Mayhem-Bullock/Geraldine Tait):

That the Board:


a)     Uplifts the funding application from POWA (Progress of Waikouaiti Area).

b)     Approves the funding application from POWA (Progress of Waikouaiti Area) for $567.19 towards the distribution of the annual Information, Services and Amenities Directory with the POWA newsletter.

Motion carried (WC/2019/041)


9          Board Updates


Board members provided an update on activities, which included:


Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided information on the various entities she has nominated for the KDB awards.  She and Rose Stringer-Wright would attend the awards presentation on 27th June.


Waikouaiti Plantation Replanting Project – Written report provided by Mark Brown

Matanaka Drive (Waikouaiti Beach) Forest Revegetation

Clearing and planting have begun for the second stage of the sandhill restoration planting. Approximately 5000 plants were planted last year, and the team are planning on planting a further 7000 this year.  Last year approximately half of the plants were produced at the community nursery at the Kati Huirapa headquarters. This was achieved by staff and volunteers from the community as well as university students on their community week volunteering programme.  It was hoped that half of this year’s target will be produced in the community nursery.  The drought had affected a few of last year’s plantings but even with those stresses it appears to have achieved a 95% survival rate. This was something that we can be extremely proud of and hopefully the ‘Powers that Be’ recognise what great value was being achieved by using the expertise that exists in our community.  We have had some great feedback from the propagation demonstrations we gave at the Karitane and Waikouaiti Schools. They also have had good success rates with their propagation and are growing their plants to the next stage ready for planting next year. Karitane School has also been helping out at the community nursery.



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Notes the updates

Motion carried (WC/2019/042)


10        Chairperson's Report


The Chairperson provided a verbal update at the meeting, which included:


The Chairperson was contacted by Dunedin Railways to discuss proposed increased train service to Waitati as a destination and the need to upgrade the facilities at Waitati for passengers alighting from the train safely.


He discussed with John Ransley his submission at the last ECCB meeting regarding the rifle range near Waitati.


He advised members that the Zone 6 Community Board meeting would be held in Gore on 13th July. It was advised that no board members were available to attend on that day.


He mentioned that OAR Access Radio was keen to continue with live radio interviews. It was suggested that any decision on this would be for the new incoming board to decide after the local body elections.


Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Notes the Chairperson’s report.

Motion carried (WC/2019/043)


11        Council Activities


Councillor Jim O’Malley provided an update on current Council matters, which included some detail on the proposed changes to kerbside recycling.


12        Items for Consideration by the Chairperson


There were no items for consideration.


The meeting concluded at 7.11 pm.