West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 26 June 2019, commencing at 5.30 pm

PRESENT

Chairperson	Steve Walker
Deputy Chairperson	Trevor Johnson
Members	Francisca Griffin	Cr Aaron Hawkins
	Ryan Jones	Ange McErlane
	Jan Tucker

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport) and Peter Brown (NZTA)

Governance Support Officer                  Jennifer  Lapham

1          Public Forum

1.1 Public Forum – Andrena Patterson (Via Phone)

Andrena Patterson spoke to the Board regarding the Harbour Rugby Club’s use of Moller Park.  She advised that they are seeking the Boards support on the matter.  Ms Patterson advised that Ravensdown Fertiliser had advised the Club that they could no longer use the land.  She advised that the land had always been used for recreational purposes and was the only green space in the area.

In response to a question regarding the requirement from Ravensdown for a Traffic Management plan to meet Health and Safety requirements, Ms Patterson advised that the club had undertaken a survey of heavy vehicles using the road when junior games were played. 

Clarification was provided to Ms Patterson that the land was zoned industrial not recreational. 

Ms Patterson responded to questions relating to health and safety matters.  She advised that they were seeking the boards help in supporting the campaign to retain Moller Park as a community green space. 

1.1       Public Forum - Mike Broughton

Mr Broughton did not attend the meeting.

1.2       Public Forum - Bill Brown

Bill Brown advised that he had not received a response to his request for a letter of support to retain the Sims Building.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Steve Walker/Ange McErlane): That the Board: Confirms the agenda without addition or alteration. Motion carried (WHCB/2019/033)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Jan Tucker advised that she was no longer the Vice President of Bowls Dunedin, a Committee member on the Palmerston/Waihemo AMP Society or member of the Proposed Mural Committee

Moved (Steve Walker/Trevor Johnson):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/034)

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 8 May 2019
	Moved (Steve Walker/Trevor Johnson): That the Board: Confirms the public and non-public part of the minutes of the West Harbour Community Board meeting held on 8 May 2019  be confirmed as a correct record. Motion carried (WHCB/2019/035)

Part A Reports

6          Project Fund Completion Form
	In a report the Governance Support Officer advised that a completion form from Purakaunui School had been received.
	Moved (Steve Walker/Ange McErlane): That the Board: a)     Notes the completion form from Purakaunui School. Motion carried (WHCB/2019/036)

7          Governance Support Officer's Report
	In a report the Governance Support Officer provided an update on matters of interest including: ·        Project Fund ·        Playground Upgrades ·        Rothesay News ·        Community Board Zone Meeting ·        Action List
	Richard Saunders, Group Manager Transport, and Peter Brown, Journey Manager – NZTA provided an update on transport matters.  Mr Brown advised that the speed limit review would go out to stake holders from comment in the first week of July, with public consultation to take place in August.  It was hoped that any change to the speed limit would be in place in November.  Mr Saunders advised that the Council would also be undertaking a review and a report will go to Council, but will focus on Port Chalmers only. Mr Brown advised that negotiations were still taking place with Kiwi rail and they are now at the stage that the documents can be executed and signed. Discussion took place on the placement of a fence by NZTA at Curles Point.  Mr Brown advised that the fence had been put in place to prevent fly tipping and will be removed at the completion of the cycle way.  Board members commented that they were concerned there was no consultation on the matter and that the area was used by people to watch ships and launch kayaks etc.  It was also the only safe place to pull off the State Highway.  It was also noted that the pedestrian crossing are being reviewed and it is possible some will be moved.
	Moved (Trevor Johnson/Ange McErlane): That the Board: a) Write a letter to NZTA requesting that the fence at Curles Point on State Highway 88 be removed. Motion carried (WHCB/2019/037)
	Moved (Steve Walker/Trevor Johnson): That the Board: a)     Notes the Governance Support Officers Report; b)     Approves to renew its commitment to Rothesay News advertising for the next financial year (2019/20) at a cost of $116.70 per month. c)     Amends the Action List as appropriate Motion carried (WHCB/2019/038)

8          Board Representation and Areas of Responsiblity

a)         Port Environment Liaison Committee Ange McErlane advised that a meeting was being held after the Community Board Meeting.  b)        Ravensdown Community Liaison Group Trevor Johnson advised that the issues had already been discussed in the meeting. c)         Keep Dunedin Beautiful – Steve Walker The Keep Dunedin Beautiful Awards were being held on Thursday 27 June.  He commended the work of the Keep Dunedin Beautiful Co-ordinator in clearing the graffiti from the West Harbour area. d)        Communications/Facebook – Ryan Jones Ryan Jones advised that a number of messages had been received relating to Moller Park.  e)        West Harbour Beautification Trust Steve Walker advised that they are in the process of trying to recruit new members to the Committee. f)         Policing Issues Jan Tucker advised that she has not yet had an opportunity to catch up with the local Police Officer. g)         Vision Port Chalmers Jan Tucker advised that the next meeting would be held the following week. h)        Access Radio Francisca Griffin advised that the last session she had provided an update on Albertson Avenue and encouraged people to stand for the Board.  She commented that the slot was now up for renewal.  She had contacted the other Boards but had not had a response.   j)          Community Awards              Ryan Jones that he was in the process of organising the Awards evening. k)         Albertson Avenue Beautification Project Francisca Griffin advised that a working bee had been held on the 19 May and 50 trees had been planted.

9          Chairperson's Report
	The Chairperson advised that he had meeting with Paul Allen regarding Civil Defence and they were currently in the process of developing pamphlets for the Board area.

10        Council Activities
	Cr Aaron Hawkins provided an update on Council activities including receiving a petition from members of the community relating to the noise from ships, the central city upgrade, that the Remuneration Authority agreed that childcare costs could be added to the list of expenses that can be claimed for and that Council had declared a climate emergency.

11        Notification of Items for Consideration by the Chairperson
	There were no items notified.

The meeting concluded at 7.05 pm .

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C H A I R P E R S O N