Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 July 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Anne Gray (Policy Analyst), Sean Jacobs (Senior Policy Analyst) and Sharon Bodeker (Team Leader Civic).

 

Governance Support Officer                 Lynne Adamson

 

 

1         Opening

Father Mark Chamberlain (University Chaplin) opened the meeting with a prayer.

2         Public Forum

2.1      Public Forum - Housing

 

Scott Willis addressed the Council on Housing on behalf of the Seniors’ Climate Action Network Group (SCAN).  Mr Willis acknowledged the alteration to the zero carbon target to 2030 and advised that SCAN was in full support.

Mr Willis spoke of the climate safe house project whereby the house was designed to produce as low a carbon footprint as possible.  He explained the building process and advised that the first house would be preassembled in Mosgiel, with additional work at the Kiwi Home and Living show at the Forsyth Barr Stadium, and the finishing work being undertaken once placed on site at Waitati.

Mr Willis commented that they were seeking sponsors and encouraged Council to consider supporting the project.

Mr Willis responded to questions and commented on the materials used, lifespan of the home and the expected carbon impact over the lifespan of the house.

 

 

2.2      Public Forum - Debt and the Waterfront Project

 

Stu Debenham addressed the Council on his concerns with debt levels and provided his opinion on methods to reduce the debt.

 

 

3         Apologies

Moved (Mayor Dave Cull/Cr Rachel Elder):

That the Council:

 

Accepts the apology for lateness from Councillor Marie Laufiso.

 

Motion carried

 

 

4         Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Item 16 – Mosgiel Pool Site Selection be withdrawn from the Agenda.

 

Motion carried

 

 

 

5         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

 Motion carried

 

6         Confirmation of Minutes

6.1      Extraordinary Council meeting - 11 June 2019

 

Moved (Mayor Dave Cull/Cr Rachel Elder):

That the Council:

 

Confirms the public part of the minutes of the Extraordinary Council meeting held on 11 June 2019 as a correct record.

 Motion carried

 

6.2      Ordinary Council meeting - 25 June 2019

 

Moved (Mayor Dave Cull/Cr Jim O'Malley):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 25 June 2019 as a correct record.

 Motion carried

 

 

 

Minutes of Committees

7         Economic Development Committee - 2 July 2019

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)        Notes the minutes of the Economic Development Committee meeting held on 02 July 2019.

Motion carried

 

8         Finance and Council Controlled Organisations Committee - 2 July 2019

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

a)        Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 02 July 2019.

Motion carried

 

9         Infrastructure Services and Networks Committee - 10 June 2019

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 10 June 2019.

Motion carried

 

10       Planning and Environment Committee - 11 June 2019

 

Cr Benson-Pope spoke of the success of Glow Dunedin event held the previous weekend.  He acknowledged the work staff had undertaken and in particular Kathryn Ward, Principal Urban Designer.

 

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

 

a)        Notes the minutes of the Planning and Environment Committee meeting held on 11 June 2019.

Motion carried

8         Minutes of Community Boards

11       Waikouaiti Coast Community Board - 1 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the Waikouaiti Coast Community Board meeting held on 01 May 2019.

Motion carried

 

12       Strath Taieri Community Board - 2 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the Strath Taieri Community Board meeting held on 02 May 2019.

Motion carried

 

13       Mosgiel-Taieri Community Board - 8 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 08 May 2019.

Motion carried

 

14       West Harbour Community Board - 8 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the West Harbour Community Board meeting held on 08 May 2019.

Motion carried

 

15       Saddle Hill Community Board - 9 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)        Notes the minutes of the Saddle Hill Community Board meeting held on 09 May 2019.

Motion carried

 

Reports

17       Temporary Alcohol Ban for Fleetwood Mac Concert

 

A report from Customer and Regulatory Services advised that Council had received a request from the Police to implement a temporary alcohol ban in an area around the Forsyth Barr Stadium for the Fleetwood Mac Concert for the period between 12pm Saturday 21 September to 12pm on Sunday 22 September 2019.

 

The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions relating to the proposed ban and the effectiveness of previous bans.

 

During discussion Cr Newell left the meeting at 1.30 pm and returned at 1.32 pm.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

a)     Approves the implementation of a temporary alcohol ban from 12pm Saturday 21 September to 12pm on Sunday 22 September 2019 in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88, Anzac Avenue and back to Albany Street.

Motion carried (CNL/2019/161)

 

18       Review of Mobile Trading and Temporary Stall Bylaw

 

A report from Corporate Policy and Customer and Regulatory Services recommended a revised version of the Mobile Trading and Temporary Stall Bylaw (the Bylaw) as the most appropriate way of addressing mobile trading, other street trading, and electric scooter (e-scooter) share scheme operator issues identified in this report.

 

Cr Marie Laufiso entered the meeting at 1.50 pm.

 

 

 

 

Moved (Cr Rachel Elder/Cr Jim O'Malley):

That the Council:

 

a)     Agrees that a bylaw was the most appropriate way of addressing mobile trading, other street trading, and electric scooter share scheme operator issues in Dunedin.

b)     Notes that a draft Statement of Proposal and draft Bylaw would be developed and presented to the Council prior to December 2019.

Motion carried (CNL/2019/162)

 

19       Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited

 

A report from Finance recommended some changes to Council’s existing Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited.

 

The General Manager Finance and Commercial (Dave Tombs) spoke to the report and responded to questions on the proposed changes and tools available to support the provision of understanding and commitment to DCC’s obligations to the Te Tiriti o Waitangi. 

 

During discussion, it was agreed that under S1.7.7 “this procedure” would be changed to “the standard procedure”.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

 

a)     Approves the changes to the Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited.

Motion carried (CNL/2019/163)

 

20       DCC Clean Car Standard and Clean Car Discount Submission

 

A report from Corporate Policy sought approval of a draft submission to the Ministry of Transport on the implementation of the Clean Car Standard and Clean Car Discount policies as proposed by the Ministry of Transport’s consultation document.

 

The General Manager City Services (Sandy Graham) and Senior Policy Analyst (Sean Jacobs) spoke to the report and responded to questions on the submission.

 

Cr Wilson indicated that she wished to pass a resolution relating to the use of incentives for vehicles in the trade industries.  This would be discussed following the next item.

 

 

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council:

 

a)        Approves the draft Dunedin City Council submission to the Ministry of Transport on the Clean Car Standard and Clean Car Discount policies.

Division

The Council voted by division.

For:                Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Kate Wilson and Dave Cull (12).

Against:         Crs Doug Hall, Mike Lord and Andrew Whiley (3).

Abstained:    Nil

 

The division was declared CARRIED by 12 votes to 3

Cr Doug Hall left the meeting at 2.23 pm and returned at 2.26 pm.

Motion carried (CNL/2019/164)

 

 

 

21       Notice of Motion - Parking

 

Cr Mike Lord left the meeting at 2.46 pm and returned at 2.48 pm.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)     Requests:

i)         An urgent update on the 2016 parking capacity and occupancy data for the central city area, to inform future discussion about the adequacy of provision including:

·        All publicly available on and off street parking; and

·        Public and private parking buildings

ii)        A report in time for the Annual Plan 2020/21 that considers the resourcing of real time parking data for the same area.

Cr Aaron Hawkins spoke to his Notice of Motion.  

Division

The Council voted by division

For:                Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (14).

Against:         Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2019/165)

 

 

               

20       DCC Clean Car Standard and Clean Car Discount Submission continued

 

The discussion continued on the submission and the need for Central Government to investigate schemes to provide support to vehicles in the trade industries. 

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

 

a)         Include the following in the Dunedin City Council submission to the Ministry of Transport on the Clean Car Standard and Clean Car Discount policies:

-                that Government look at methods to incentivise the supply of vehicles that would be suitable in rural and trade related industries that might be in the discount bands (e.g. through whole of government purchasing schemes).

-                That Government ensure charging or alternative fuel options are rolled out nationally to ensure availability to all drivers.

Division

The Council voted by division:

 

For:                Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (10).

Against:         Crs David Benson-Pope, Damian Newell, Jim O'Malley, Lee Vandervis and Andrew Whiley (5).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 5

 

Motion carried (CNL/2019/166)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Extraordinary Council meeting - 11 June 2019 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Ordinary Council meeting - 25 June 2019 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

 

 

.

 

C3  Appointment - external organisation

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried

 

 

The meeting moved into confidential at 3.21 pm and concluded at 3.28 pm.

 

 

 

..............................................

MAYOR