Grants Subcommittee

City Service City Project Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 03 July 2019, commencing at 9.00 am

PRESENT

Chairperson	Cr Aaron Hawkins
Deputy Chairperson
Members	Carolyn Campbell	Amanda Dyer
	Cr Christine Garey	Cr Marie Laufiso
	Hannah Molloy	Lois Scott

IN ATTENDANCE

Joy Gunn (Manager Community Development and Events), Paul Coffey (Senior Community Advisor), Clare McLennan-Kissel (Community Advisor), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Cara Paterson (Relationship Advisor Arts and Culture) and Wai Piggott (Financial Analyst)

Governance Support Officer                  Rebecca Murray

1          Apologies

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Subcommittee:

Accepts the apologies from Cr Andrew Whiley and Desiree Williams.

Motion carried (GS/2019/029)

2          Confirmation of agenda
	Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda with the following alteration: - In regard to Standing Order 21, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (GS/2019/030)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Hannah Molloy declared an interest in Stage South Charitable Trust and the Dunedin Fringe Arts Trust.

Amanda Dyer advised that interest be removed for Kaikorai Primary School.

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Subcommittee:

a)     Amends the Elected or Independent Members' Interest Register, and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2019/031)

Part A Reports

4          City Service, City Project Grants 2019/20

SOCIAL WELLBEING

The Senior Community Advisor (Paul Coffey) spoke to the Social Wellbeing applications and responded to members questions which included clarifying the criteria of the different grants and if applicants were able to apply for more than one. 

ARA TOI ARTS AND CULTURE

The Relationship Advisor – Arts and Culture (Cara Paterson) and the Relationship Manager – Arts and Culture (Kirsten Glengarry) spoke to the Ara Toi Art and Culture applications and responded to members questions.  They advised that there was an increase in the professional theatre applications this round which was as expected.

Cr Marie Laufiso declared a conflict of interest and left the room while the Age Concern Otago application was discussed.

Amanda Dyer declared a conflict of interest and withdrew from the table while the Dunedin Community Accounting application was discussed.

Cr Marie Laufiso declared a conflict of interest and left the room while the Dunedin Multi Ethnic Council application was discussed.

Lois Scott declared a conflict of interest and left the room while Otago Neighbourhood Support Charitable Trust and The Malcam Charitable Trust applications were discussed.

Amanda Dyer declared a conflict of interest and withdrew from the table while the Volunteering Otago application was discussed.

Cr Aaron Hawkins declared a conflict of interest and left the room while the Dunedin Fringe Festival Arts Trust application was discussed, Cr Christine Garey chaired the meeting in Cr Aaron Hawkins absence.

The meeting was adjourned at 10.37 am and reconvened at 10.56 am with Cr Aaron Hawkins returning to chair the meeting.

Subcommittee members requested information about the Community Access Fund and how this is utilised by event organisers.

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Subcommittee:

a) Recommend that Council review the process used to allocate DVML’s Community Access Fund.

Motion carried (GS/2019/032)

Moved (Cr Christine Garey/Carolyn Campbell):

That the Subcommittee:

a)     Approves the funding as follows:

App No.	Name	Approved funding
2	Blue Oyster Arts Trust	$15,000.00
3	City Choir Dunedin	$15,000.00
4	Connections Education and Development Trust	$15,000.00
5	Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra	$116,000.00
6	Dunedin Collaborative Theatre Trust	$25,000.00
8	Just Atelier Trust/Stitch Kitchen	$6,000.00
9	Mayfair Theatre Charitable Trust	$30,000.00
10	Prospect Park Productions	$10,000.00
11	The Dunedin Fringe Arts Trust	$15,000.00
12	The Regent Theatre Trust of Otago	$10,000.00
13	Age Concern Otago Inc	$20,000.00
15	Citizens Advice Bureau Dunedin	$25,000.00
16	Dunedin Community Accounting (DCA)	$10,000.00
17	Dunedin Multi Ethnic Council (umbrella organisation for the Pilot project)	$9,700.00
18	Hills Radio Trust	$16,000.00
19	Methodist Mission Southern	$10,000.00
20	Otago Neighbourhood Support Charitable Trust	$17,000.00
22	The Malcam Charitable Trust	$12,000.00
23	Victim Support Dunedin	$12,000.00
24	Volunteering Otago Trust	$16,000.00
	Total	$404,700.00

Motion carried (GS/2019/033)

Moved (Cr Christine Garey/Carolyn Campbell):

That the Subcommittee:

a)   Approves the funding as follows:

App No.	Name	Approved funding
14	ChatBus Trust	$3,400.00
	Total	$3,400.00

Motion carried (GS/2019/034)

Moved (Cr Christine Garey/Carolyn Campbell):

That the Subcommittee:

a) Declines the following funding as follows:

App No.	Name
1	Arcade Theatre Trust
7	Dunedin Designed Inc
21	Presbyterian Support Otago

Motion carried (GS/2019/035)

The meeting concluded at 11.17am.

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CHAIRPERSON