Community and Culture Committee
MINUTES
Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 06 August 2019, commencing at 1.00 pm
PRESENT
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Chairperson |
Cr Aaron Hawkins |
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Deputy Chairperson |
Cr Rachel Elder |
Cr Marie Laufiso |
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Members |
Cr David Benson-Pope |
Cr Christine Garey |
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Cr Doug Hall |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Chris Staynes |
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Cr Conrad Stedman |
Cr Lee Vandervis |
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Cr Andrew Whiley |
Cr Kate Wilson |
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IN ATTENDANCE |
Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Community Development and Events), Nick Dixon (Group Manager Ara Toi), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Chris Henderson (Group Manager Waste and Environmental Solutions), Catherine Irvine (Senior Strategy and Policy Officer), Nick Orbell (Community Advisor), Clare McLennan-Kissel (Community Advisor), Jane Nevill (Project Manager South Dunedin Community and Culture) and John Christie (Director Enterprise Dunedin). |
Governance Support Officer Rebecca Murray
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1.2 Public Forum - The Fresh Air Project
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Sophie Carty from the Cancer Society of New Zealand addressed the meeting concerning The Fresh Air Project which promoted outdoor hospitality areas to be smoke free. A presentation from participants of the programme and a hand out of information around the business results of the programme were provided to the Committee. The Council were thanked for endorsing the voluntary programme.
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Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee:
Extend Public Forum.
Motion carried (COM/2019/084)
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Ms Carty recommended that Council introduce smokefree requirements for Council outdoor dining premises and responded to Committee member questions. |
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Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee:
Accepts the apologies from Mayor Dave Cull and Cr Mike Lord.
Motion carried (COM/2019/085) |
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Moved (Cr Aaron Hawkins/Cr Rachel Elder): That the Committee:
Confirms the agenda with the following alteration: - In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (COM/2019/086) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Aaron Hawkins/Cr David Benson-Pope): That the Committee:
a) Notes the Elected Members' Interest Register. b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (COM/2019/087) |
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5 Otago Museum Report to Contributing Local Authorities - June 2019 |
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A report from the Otago Museum provided an update on the key activities to June 2019. The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to members’ questions, which included the James Cameron exhibition, Lotteries funded projects and the capital maintenance project
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Moved (Cr Chris Staynes/Cr Doug Hall): That the Committee:
a) Notes the Otago Museum Report to Contributing Local Authorities to June 2019. Motion carried (COM/2019/088) |
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6 Youth Development activity update for February to August 2019 |
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Youth Council representatives spoke to the Committee. They responded to questions which included how they were building relationships with the school councils. A report provided an update to the Community and Culture Committee on youth development activities supported by the Community Development team for the six months February to August 2019. The six monthly report on youth development activity was provided as per an earlier request from the Committee. Highlights for the six months covered in this report included launching the Ōtepoti Youth Vision, supporting three young people to attend the Aspiring Leaders Forum, supporting the Dunedin Youth Council with forthcoming planning. The Manager Community Development and Events (Joy Gunn) and Community Advisor (Clare McLennan-Kissel) took the report as read and responded to members’ questions. Cr Stedman left the meeting at 1.58pm |
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Moved (Cr Christine Garey/Cr Doug Hall): That the Committee:
a) Notes the Youth Development Activity Update for February to August 2019. Motion carried (COM/2019/089) |
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A report presented to the Committee highlighted the learnings and observations from the first round of Waste Minimisation Small Grants, Waste Minimisation Community Project/Initiative Grants, and Waste Minimisation Innovation and Development (Commercial) Grants. The report recommended increasing the Waste Minimisation Grants Funding in the 2019/20 financial year for both the Waste Minimisation Community Project/Initiative Grants and the Waste Minimisation Innovation and Development (Commercial) Grants. The Group Manager Waste and Environmental Solutions (Chris Henderson) and the Senior Strategy and Policy Officer (Catherine Irvine) spoke to the report and responded to members’ questions. Cr Stedman re-entered the meeting at 2.09pm |
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Moved (Cr Rachel Elder/Cr Marie Laufiso): That the Committee:
a) Approves additional funding of $30,000 to the Waste Minimisation Project/Initiatives Grant and $30,000 to the Waste Minimisation Innovation and Development (Commercial) Grant, to be funded by the Waste Levy Funds returned to Council from the Ministry for the Environment. b) Notes staff will work with the Economic Development Unit, Start-up Dunedin, Chamber of Commerce, and other business networks and communications channels to ensure the promotion of the Waste Minimisation Innovation and Development Fund reaches its target audience ahead of the September funding round. Motion carried (COM/2019/090) |
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8 South Dunedin Library and Community Complex Project Update |
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A report updated the Community and Culture Committee on the progress of the South Dunedin Library and Community Complex Project. The report highlighted the progress made on project planning and initial work on core project processes since the purchase of a site for the facility in March 2019. This work had occurred while negotiations with tenants leasing space identified for development were undertaken. The Group Manager Ara Toi (Nick Dixon) and the Project Manager: South Dunedin Community and Culture (Jane Nevill) took the report and responded to members’ questions. Cr Whiley withdrew from this discussion. |
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Moved (Cr Christine Garey/Cr Doug Hall): That the Committee:
a) Notes the South Dunedin Library and Community Complex Project update Motion carried (COM/2019/091) |
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9 Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2019. |
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A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 30 June 2019. Due to the timing of the Committee meeting, satisfaction statistics and visitation numbers reported in this report are for June 2019 only. Residents’ Opinion Survey data and visitation numbers for July and August will be reported at a later date. Highlights for the quarter detailed in the report included the implementation of the Housing Action Plan 2019 – 2039 commenced following it’s approval by Council in May, Matariki – More than 30 events commemorating the Māori New Year were undertaken during the Puaka Matariki Festival 2019 (25 June – 9 July). More than $500,000 was approved by the Grants Subcommittee for Premier and Major Community events, and $408,1000 was allocated to key and unique groups and projects through the City Service, City Project Grants. A total of 109 arts projects totalling $632,903 have been funded in the 2018/19 financial year. The exhibition Gordon Walters: New Vision, developed by DPAG in partnership with the Auckland Art Gallery was awarded best Art Exhibition in the 2019 at the Museums Aotearoa Annual Exhibition Awards. An 18.3% increase in the number of participants in lifelong learning programmes conducted by the Dunedin Public Libraries in 2018/19, with 54,088 participants. The Group Manager Community and Planning (Nicola Pinfold), Manager Community Development and Events (Joy Gunn) and Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to members’ questions.
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Moved (Cr Doug Hall/Cr Damian Newell): That the Committee:
a) Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 June 2019. Motion carried (COM/2019/092) |
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10 Ara Toi Ōtepoti and City of Literature Key Activities and Achievements |
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A report updated Community and Culture Committee on Ara Toi Ōtepoti and City of Literature work from January – June 2019. The Group Manager Ara Toi (Nick Dixon) and the Relationship Manager – Creative Industries and Strategic (Kirsten Glengarry) took the report as read and responded to members’ questions. |
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Moved (Cr Chris Staynes/Cr Christine Garey): That the Committee:
a) Notes the Ara Toi Ōtepoti and City of Literature report January - June 2019. Motion carried (COM/2019/093) |
The meeting concluded at 2.35pm.
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CHAIRPERSON