Infrastructure Services and Networks Committee
MINUTES
Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 05 August 2019, commencing at 1.00 pm
PRESENT
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Acting Chairperson |
Cr Jim O'Malley |
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Members |
Cr David Benson-Pope |
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Cr Rachel Elder |
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Cr Christine Garey |
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Cr Doug Hall |
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Cr Aaron Hawkins |
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Cr Damian Newell |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager Transport) and Zoe Moffat (Planning Manager) |
Governance Support Officer Jennifer Lapham
There was no Public Forum.
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Moved (Cr Jim O'Malley/Cr Aaron Hawkins): That the Committee:
Accepts the apologies from Mayor Dave Cull, Crs Marie Laufiso, Mike Lord, Conrad Stedman and Crs Kate Wilson (noting that she would be available via phone for item 5) for absence.
Motion carried (INF/2019/028) |
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Moved (Cr Jim O'Malley/Cr Rachel Elder): That the Committee:
Confirms the agenda with the following alteration:
In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (INF/2019/029) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (INF/2019/030) |
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5 DCC submission: proposed regulatory framework for dam safety |
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In a report from 3 Waters, approval was sought for a DCC submission to the Ministry of Business, Innovation and Employment (MBIE) on a proposed regulatory framework for dam safety. The draft DCC submission outlines the DCC’s current approach to dam safety management and comments on the implementation of the proposed regulatory framework. |
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The Group Manager 3 Waters, Tom Dyer, and Planning Manager, Zoe Moffat, spoke to report and responded to questions. Cr Wilson was in attendance via the phone until 1.11 pm.
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Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee:
a) Approves the DCC submission to the Ministry of Business, Innovation and Employment on the proposed regulatory framework for dam safety. b) Authorises the General Manager Infrastructure Services to speak to the submission should the opportunity arise. Motion carried (INF/2019/031) |
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6 3 Waters Activity Report for the Quarter ending 30 June 2019 |
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In a report from 3 Waters an updated was provided on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services. |
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The Group Manager 3 Waters spoke to the report and responded to questions.
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Moved (Cr Doug Hall/Cr Rachel Elder): That the Committee:
a) Notes the Three Waters Activity Report for Quarter Four, starting 1 April and ending 30 June 2019. Motion carried (INF/2019/032) |
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In a report from Waste and Environmental Solutions an outline of the proposed plan for preliminary engagement with the community on the options for future kerbside collection systems was provided. |
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The General Manager, City Services, Sandy Graham, and the Group Manager Waste and Environmental Solutions, Chris Henderson, spoke to the report and responded to questions.
In discussing the report it was noted that the consultation process would occur when the students were away and it was felt that it would be appropriate to hold the consultation at a time when they could participate.
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Moved (Cr Christine Garey/Cr Andrew Whiley): That the Committee: a) Approves the two kerbside collection options for community feedback: i) a wheelie bin for rubbish collection in addition to the existing recycling system; and ii) a wheelie bin for rubbish collection, plus another wheelie bin for organics collection, in addition to the existing recycling system. b) Notes the preliminary community engagement process, to seek feedback on options, will occur during the 2020/21 Annual Plan process. Motion carried (INF/2019/033) |
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8 Waste and Environmental Solutions activity report for the quarter ending 30 June 2019 |
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The Group Manager Waste and Environmental Solutions, Chris Henderson spoke to the report and responded to questions.
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Moved (Cr Aaron Hawkins/Cr Rachel Elder):
That the Committee:
Notes the Waste and Environmental Solutions Activity Report for the Quarter starting 1 April 2019 and ending 30 June 2019.
Motion carried (INF/2019/034) |
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9 Transport Activity Report for the Quarter ending 30 June 2019 |
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In a report from Transport an update on Transport operations, maintenance, and capital works, including contracted out services was provided. |
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The Group Manager Transport, Richard Saunders, spoke to the report and responded to questions.
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Moved (Cr Christine Garey/Cr Damian Newell): That the Committee:
a) Notes the Transport Activity Report for the Quarter ending 30 June 2019. Motion carried (INF/2019/035) |
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10 Property Services Activity Report for the Quarter Ending 30 June 2019 |
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In a report from Property an update on Property Services operations, maintenance and capital works, including contracted-out services, for the period 1 April 2019 to 30 June 2019 was provided. |
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The General Manager, City Services, Sandy Graham, spoke to the report and responded to questions.
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Moved (Cr Doug Hall/Cr David Benson-Pope): That the Committee:
a) Notes the Property Services Activity Report for the Quarter ending 30 June 2019. Motion carried (INF/2019/036) |
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11 Parks and Recreation activity for the quarter ending 30 June 2019 |
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In a report from Parks and Recreation an update on Parks and Recreation operations, maintenance and capital works, including contracted out services, for the period 1 April 2019 – 30 June 2019 was provided. |
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The General Manager, City Services, Sandy Graham, spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Doug Hall): That the Committee:
a) Notes the Parks and Recreation Activity Report for the quarter ending 30 June 2019. Motion carried (INF/2019/037) |
The meeting concluded at 2.34 pm. .
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CHAIRPERSON