Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 August 2019, commencing at 12.00 noon
PRESENT
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Chairperson |
Sarah Davie-Nitis |
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Deputy Chairperson |
Joy Davis
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Members |
Phillipa Bain |
Cr Mike Lord |
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Dean McAlwee |
Maurice Prendergast |
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IN ATTENDANCE |
Tracey Saunders (Chief Information Officer), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian) and Chris Jones (Contracts Delivery Manager, 3 Waters) |
Governance Support Officer Wendy Collard
a) Evan Sadler
Mr Sadler attended the meeting to enquire the outcome of his request he made at the Board’s May meeting for them to lobby Council to provide a non-fluoridated water supply; and for a referendum for Mosgiel residents.
Sarah Davie-Nitis advised that at its meeting the Board had adopted changes to its “Mosgiel-Taieri Community Board Annual Plan 2019-2020” which included:
“Research feasibility of making available a non-fluoridated supply of water eg: Speights”.
Mrs Davie-Nitis advised that the Board would not be lobbying for a referendum.
Mr Sadler requested that the Board give consideration funding from its Discretionary Fund for him to hold a private referendum.
b) Taieri Historical Society
Neil Gamble spoke in support of the Taieri Historical Society’s funding application and responded to questions.
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Moved (Joy Davis/Phillipa Bain): That the Board:
Accepts the apology from Martin Dillon.
Motion carried (MTCB/2019/055) |
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Moved (Dean McAlwee/Joy Davis): That the Board:
Confirms the agenda without addition or alteration
Motion carried (MTCB/2019/056) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mr Prendergast questioned the requirement of the declarations of interest register for Elected Members as he felt that the Local Authorities (Members Interests) Act 1968 was the legislation which governed this.
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Moved (Sarah Davie-Nitis/Maurice Prendergast): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2019/057) |
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Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 26 June 2019 as a correct record. Motion carried (MTCB/2019/058) |
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A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Mosgiel Library. The Library Services Manager (Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report and commented on library usage for 2018/19. In particular the programmes such as “Read to a Dog” and Story time. They responded to questions. The Board acknowledged the fantastic work of the Library staff during the triennium.
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Moved (Sarah Davie-Nitis/Cr Mike Lord): That the Board:
a) Notes the Library Activity Report Motion carried (MTCB/2019/059) |
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The Contracts Delivery Manager, 3 Waters (Chris Jones) provided an update on the Reid Avenue Stormwater Pump Station Project.
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A report from Civic provided an update the Mosgiel-Taieri Community Board’s Action List which included: Outram Glen – Following discussion , the Board requested that the proposed Concept Plan be presented to the Board. Silverstream Valley Planting Project – It was noted that the Mosgiel Rotary Club had taken over the co-ordination of the project. |
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Moved (Phillipa Bain/Dean McAlwee): That the Board:
a) Notes the Mosgiel-Taieri Community Board Action List. Motion carried (MTCB/2019/060) |
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A report from Civic requested the Board give consideration to the allocation of its discretionary fund. It noted that annually the Mosgiel-Taieri Community Board allocated funds across two categories – Board initiated projects and community grants. The Board had been allocated $10,000 in the 2019/2020 year. The report provided a copy of a funding application that has been received from the Taieri Historical Society for $1,200, for the Mosgiel-Taieri Community Board’s consideration. There was in-depth discussion on the allocation across the Board’s discretionary fund.
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Moved (Sarah Davie-Nitis/Phillipa Bain): That the Board: c) Approves that the Mosgiel-Taieri Community Board Discretionary Fund allocate; $7,000.00 for Board Initiated Projects and $3,000.00 for Community Grants. The Motion was put by a show of hands with the Chairperson’s casting vote
Motion carried (MTCB/2019/061)
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Moved (Cr Mike Lord/Joy Davis): That the Board:
a) Agrees that should the $7,000.00 allocated for Board Initiated Projects is not expended by 31 March 2020, the funds would be re-allocated to Community Grants. Motion carried (MTCB/2019/062)
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Moved (Maurice Prendergast/Dean McAlwee): That the Board:
a) Grants the funding application from the Taieri Historical Society Inc for $1,200.00 Motion carried (MTCB/2019/063) unanimously |
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A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund b) Correspondence |
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Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board:
a) Notes the Governance Support Officer’s Report Motion carried (MTCB/2019/064) |
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A report from the Chairperson provided an update on matters of interest since the previous meeting . Ms Davie-Nitis thanked the Members for the amazing contribution to both the Board and the Community. She also thanked staff for their support. |
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Notes the Chairperson’s update Motion carried (MTCB/2019/065) |
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1 Grants Update The Board gave consideration to the distribution to the following projects from the Board’s Discretionary Fund:
Following discussion on the proposed playground brochure and the Board’s information brochure, it was agreed that these should be combined at a later date and once completed a quote would be obtained.
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Moved (Phillipa Bain/Sarah Davie-Nitis): That the Board: a) Approves up to $2,000.00 from the Board’s Discretionary Fund towards the cost of the plants for the planter boxes Motion carried (MTCB/2019/066)
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Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board:
a) Approves $500.00 from the Board’s Discretionary Fund towards sponsorship for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course. Motion carried (MTCB/2019/067)
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2 Safe Pedestrian and Cycle Accessways Sarah Davie-Nitis commented that the staff were progressing this work.
3 Celebrating Local Excellence on the Taieri Project It was agreed that a workshop would be held.
4 Mosgiel and Taieri Emergency Group Activities Sarah Davie-Nitis advised that the next meeting would be held on 3 September 2019.
5 The Taieri Heritage Arts Trail Dean McAlwee advised that this project was progressing slowly.
6 Playgrounds Brochure Existing map and quote attached for the Board’s consideration. (attachment A)
7 Digitisation of the Taieri Herald Martin Dillon was an apology for this meeting.
8 Relocation and update of the “Elected Members’ Honour Board” Martin Dillon was an apology for this meeting.
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Moved (Member Phillipa Bain/Cr Mike Lord): That the Board:
a) Notes the Board Project Updates Motion carried (MTCB/2019/068) |
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There was an in-depth discussion on Mr Sadler’s request for the Board to provide funding for his private referendum on the fluoridation of Mosgiel’s water supply.
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Moved (Cr Mike Lord/Dean McAlwee): That the Board:
a) Declines Evan Sadler’s request for funding. Motion carried unanimously (MTCB/2019/069) |
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Board members provided updates on activities which included:
1 Keep Dunedin Beautiful (KDB) Phillipa Bain (Board representative) commented that the Keep New Zealand Beautiful awards were being held in Dunedin on 24 October 2019.
2 Mosgiel Coronation Hall Dean McAlwee (Board Representative) advised that the new data cables had been installed.
3 Mosgiel Business Association Sarah Davie-Nitis (Board Representative) advised that there was no update.
4 Mosgiel Aquatic Project Team Martin Dillon (Board Representative) was an apology for this meeting.
5 Festival of the Plain Sarah Davie- Nitis provided an update on the new committee members.
6 Communications and Engagement Activities
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Notes the Board Updates Motion carried (MTCB/2019/070) |
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Councillor Mike Lord thanked the Board Members for the work that they undertook on behalf of the Committee such as Pride in Our Place; Safe Pedestrian and Cycle Accessways; and Celebrating Excellence in the Community.
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Moved (Cr Mike Lord/Dean McAlwee): That the Board: a) Notes the Council Activities update. Motion carried (MTCB/2019/071) |
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Maurice Prendergast spoke of his time as an Elected Member both on the Mosgiel-Taieri Community Board and the Dunedin City Council.
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The meeting concluded at 2.40 pm.
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CHAIRPERSON CHIEF EXECUTIVE OFFICER