Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 06 August 2019, commencing at 2.43 pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

 

 

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

IN ATTENDANCE

Sandy Graham (General Manager City Services); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Simon Pickford (General Manager Community Services); Paul Henderson (Manager Building Solutions), Ros MacGill (Manager Compliance Solutions), John Christie (Director Enterprise Dunedin); Hjarne Poulsen (Team Leader Transport Engineering and Road Safety), Stephen Hogg (Assistant Parks and Recreation Planner) and Richard Saunders (Group Manager Transport)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

Mr John Aubrey from Leith Valley Holiday Park spoke to the Committee regarding the trial freedom camping site at Thomas Burns Street during the 2018-2019 season, in particular the financial impact on his business.  He was concerned about the extension of the trial past the notified period and responded to members questions.

 

2          Apologies

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Mike Lord.

 

Motion carried (PLA/2019/026)

3          Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda without addition or alteration:

 

-          In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (PLA/2019/027)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2019/028)

Part A Reports

5          DCC submission on New Zealand’s new Road Safety Strategy 2020-2030: Road to Zero

 

The Transport report sought Committee approval of a draft submission to the Ministry of Transport on the new Road Safety Strategy 2020 – 2030: Road to Zero.

The Group Manager Transport (Richard Saunders) and the Team Leader Transport Engineering and Road Safety (Hjarne Poulsen) spoke to the report and responded to members questions.

Cr Newell left the room at 3.14pm.

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

 

a)     Approves the draft DCC submission on the Ministry of Transport’s new Road Safety Strategy 2020 - 2030

Motion carried (PLA/2019/029)

 

 

6          Proposed Consultation Dunedin City Speed Limit Bylaw Ammendment 10

 

Cr Vandervis left the meeting at 3.15pm.

 

The Transport report outlined the staff proposed changes to posted speeds, as part of the New Zealand Land Transport Association (NZTA) review of the speed limit on State Highway 88 (SH88) through the Port Chalmers town centre.

 

The Group Manager Transport (Richard Saunders) and Team Leader Transport Engineering and Road Safety (Hjarne Poulsen) spoke to the report and responded to members questions.

 

Cr Newell re-entered the meeting at 3.16pm.

 

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Approves that the Statement of Proposal for Amendment 10 to the Dunedin City Council Speed Limits Bylaw 2004 be publicly notified for consultation during the period 12 August 2019 to 13 September 2019.

b)     Notes that a hearings committee will be appointed in the new triennium if required.

c)     Notes that the NZTA led consultation of the proposed speed changes to SH88 will be occurring at the same time.

Motion carried (PLA/2019/030)

 

 

Cr Benson-Pope extended his thanks from this Committee to Richard Saunders.

 

7          Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2019

 

The Community and Planning and Customer and Regulatory Services report provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement for the quarter ended 30 June 2019.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2019.

Motion carried (PLA/2019/031)

 

8          Freedom Camping - 2018/2019 Season Report

 

The Parks and Recreation report provided a summary of freedom camping in Dunedin during the 2018/2019 season, including increased use in freedom camping sites, increased resident complaints and increased infringement notices.  The report outlined initiatives trialled over the reporting season to improve Camping Control Bylaw compliance and distribution of campers throughout the city.

 

The General Manager Community Services (Simon Pickford) and Assistant Parks and Recreation Planner (Stephen Hogg) spoke to the report and responded to members questions.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Freedom Camping – 2018/2019 Season Report.

Motion carried (PLA/2019/032)

 

9          Freedom Camping in the 2019/2020 season

 

Cr Benson-Pope congratulated staff with this initiative and taking the pressure off other sites.

 

The Parks and Recreation report outlined the recommended initiatives to assist with the management of freedom camping in Dunedin during the 2019/2020 season to improve compliance to the Camping Control Bylaw 2015, Bylaw enforcement capabilities, the Dunedin City Council’s understanding of freedom camper behaviour and the relationship between freedom campers and Dunedin residents.

 

The General Manager Community Services (Simon Pickford) and Assistant Parks and Recreation Planner (Stephen Hogg) spoke to the report and responded to members questions.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

 

a)         Approves the expansion of the Community Ranger numbers from two to four for the six‑month freedom camping season in 2019/2020, subject to funding approval from MBIE.

Division

That the Council

 

Votes by division.

 

For:                  Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (12).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 12 votes to 0

 

Motion carried (PLA/2019/033)

 

 

 

 

 

 

 

 

 

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

a)         Approves the continuation of the Thomas Burns trial site for the six-month freedom camping season in 2019/2020.

Division

That the Council

 

Votes by division.

 

For:                  Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson and David Benson-Pope (11).

Against:          Cr Andrew Whiley (1).

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 1

 

Motion carried (PLA/2019/034)

 

 

The meeting concluded at 4.18pm.

 

 

 

..............................................

CHAIRPERSON